VREPS/ArLiSNAP 2018 Virtual Conference

Join VREPS and ArLiSNAP for their 2018 Virtual Conference:
New Media Challenges and Solutions for Art Information Professionals

vreps arlisnap conference 2018

New media art, objects, and scholarly projects in the digital realm are challenging our traditional definitions and methodologies for collection, preservation, and research as information professionals. As the scope for new media continues to expand, how are we defining, describing, and cataloging new media objects? How are we preparing for and anticipating storage and conservation needs? How do we respect artist intent and support scholarly research around these born-digital objects?

The webinar will take place on Saturday, October 13th at 1PM CST.

Check back for a registration link!

Reminder: Conference Proposals due September 14th
Submit your Proposal via Google Form

We invite proposals that share research and projects featuring new media in art librarianship and visual resources management for our annual virtual conference, an opportunity for emerging professionals to present in a supportive and engaging space while connecting with other students and early career librarians across North America.

You must also be available to participate in a short practice session with the webinar software in the evening on Thursday, October 4.

If you have any questions, please email the ArLiSNAP Conference Planning Liaison, Michelle Wilson at michelle.wilson@columbia.edu.

Are you a new voice in the profession? Check out ArLiSNAP and join VREPS on Slack!


CFP: New Voices in the Profession

Paper proposals for the New Voices in the Profession session at the 2019 ARLIS/NA conference in Salt Lake City, Utah, are now being accepted!

New Voices in the Profession showcases exceptional academic work by students and new professionals (under 5 years post MLS). Paper topics should relate strongly to Art and/or Visual Resources Librarianship, but also digital library projects, archives, library instruction, reference and the changing nature of libraries, among other topics. Papers that relate to the conference theme “Arts: In/Site” and highlight art in Utah, site-specific endeavors, vision’s role in librarianship, or new insights within the field will be given special consideration.

To see papers presented in past sessions, please view conference proceedings from previous years on the ARLIS website (https://www.arlisna.org/news/conferences). Papers will be selected by representatives from ArLiSNAP and the ARLIS/NA Professional Development Committee.

If interested, please submit the following to Meredith Hale at runmerd@gmail.com by December 14, 2018:

  • Presentation title

  • Presentation abstract (250 words)

  • Your name, institutional affiliation, and email address

arlisna 2019

Are you a new voice in the profession? Check out ArLiSNAP and join VREPS on Slack!

VRA Job Digest – 9/5/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Digital Humanities Assistant, San Diego State University, San Diego CA
    • Under the general supervision of the Director of the Digital Humanities Center, the person in this position will provide assistance for the daily operations of the Digital Humanities Center. The person in this position will support the Digital Humanities Librarian in overseeing space usage and activities, compiling usage statistics, and maintaining an inventory of hardware/software.
  • Visiting Digital Assets Librarian, Oakland University, Rochester MI
    • Oakland University’s Kresge Library seeks a versatile, creative, and service-oriented librarian to join us in enhancing the library’s growing digital collections within a collaborative, teaching library environment. The Visiting Digital Assets Librarian contributes to the acquisition, production, and management of the library’s digital assets and e-resources, and provides metadata and technical expertise to advance the library’s strategic goals in support of the university’s teaching, learning, and research endeavors.
  • Temporary Metadata Manager, UC Santa Barbara, Santa Barbara CA
    • Reporting to the Head of Content Management Services (CMS), the Metadata Management Librarian is primarily responsible for planning and implementing metadata quality control and quality assurance in current and upcoming large-scale metadata management projects and in day to day workflows.
  • Digital Collections Strategist, East Carolina University, Greenville NC
    • Reporting to the Head of Application and Digital Services, the Digital Collections Strategist will manage projects; seek and evaluate potential digital collections; collaborate with internal and external partners in the creation and support of online exhibitions and digital scholarship projects; and develop and implement strategies, best practices, standards, and technologies that support discovery, access, and management of ECU’s digital collections. The Strategist will facilitate meetings for a cross-departmental team responsible for the life cycle of digital assets at ECU including vision, creation, design, maintenance, promotion, and stewardship.
  • Metadata Transformation Librarian, Brandeis University, Waltham MA
    • Brandeis University seeks to hire a Metadata Technologies Librarian to provide leadership for the creation, analysis, enrichment and transformation of MARC and non-MARC metadata to support multiple applications across the Brandeis Library’s resource description, discovery and systems landscape.
  • Digital Archivist and Technologies Librarian, UC Berkeley, Berkeley CA
    • The University of California, Berkeley, is seeking a Digital Archives and Technologies Librarian to oversee the born-digital archives program and coordinate the in-house use of archival technologies in The Bancroft Library.
  • Digital Imaging Manager, The Getty, Los Angeles CA
    • As a senior member of the Getty Digital Imaging Department, the Getty Digital Imaging Manager will act as one of two managers in the department, specifically supporting the Getty Research Institute.  In this roll, the candidate provides expertise in the areas of digital capture hardware and software, embedded metadata, and digitization techniques and workflows, while maintaining rigorous adherence to current and developing international standards.
  • Archivist and Photo/Video Editor, Private Collection, NYC
    • Photographer and Private Collector seeks a full-time Archivist and Photo/Video Editor to manage the organization and maintenance of artworks, photographs (both analog and digital),and edit photo and video content.
  • Transcription Coordinator (part time, temporary), New York Botanical Garden, NYC
    • The Transcription Coordinator will work 35 hours per week for 10 months and will recruit, train and manage local volunteers and crowdsourced volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist.

Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary

VRA Foundation Professional Development Grant

Only one more week to apply!

The Visual Resources Association Foundation (VRAF) is accepting applications for the VRAF Professional Development Grant program. This program offers two $1000 grants yearly. This grant can be used to support conference participation, enroll in a workshop, for an online education opportunity, or for research activities. For consideration, please submit your application by Friday, September 7, 2018, 11:59pm Pacific Time.

If you have any questions about the VRAF Professional Development Grant or the application process, and to submit your application herehttps://goo.gl/forms/QMxIeagXIllV04zz1 or please contact the VRAF Board of Directors at vrafoundation@gmail.com.

The recipient of the 2018 VRAF Professional Development grant will be announced by Friday, September 21, 2018, and must be used before September 21, 2019.


  • Applicants should have a professional interest in visual resources and cultural heritage information management, and may include retirees, the currently unemployed, or students seeking educational and training opportunities in support of broad access to cultural information.
  • Membership in the Visual Resources Association is not required.
  • Statements of financial need will be strongly considered.

Acceptable Uses of Award Money:

  • Transportation costs to and from the event venue
  • Registration fees or tuition
  • Required course materials (e.g., work books, DVDs)
  • Lodging
  • Meals – including meals in transit to and from the educational event
  • Research expenses

Grant monies may not be used to cover indirect costs (a percentage of grant money take by the grantee’s institution to cover perceived overhead)

CFP: ‘Cataloging Today: Enlarging the Sphere’ – VRA Bulletin

Special Themed Issue of the Visual Resources Association Bulletin

Guest Editor: Susan Jane Williams, Independent Cataloging and Consulting Co.
Expected Date of Publication: December 2018 or January 2019 (Vol. 45, issue 2)

This special themed issue of the VRA Bulletin on the state of cataloging today seeks to explore our cataloging practices in light of the global semantic web. (Using “cataloging” as a verb, the act of attaching textual values to an object or digital asset, whether that involves encoding or not.) There is a body of literature outlining automations in creating (i.e. extracting) catalog records in text-based collections to the point that human-created records are referred to as “manual.” Should we assume that cataloging images and cultural heritage objects will remain a “manual” (or “supplemented manual”) pursuit? What inroads have been made to match and extract information from images?

Further, cataloging has frequently had a tie with larger economic pressures and been subject to periodic cost-cutting measures. How do administrators actually assess cataloging for value and for efficacy? Have digital humanities projects and “big data” changed that value (and for whom)? Has crowd sourcing and tagging by the public been effective in adding value? Has linked open data changed the assessment of professional cataloging value (and for whom)? Will linked open data and the global semantic web finally conquer the silo, and what are the implications for our profession? Will the utility of linked “big data” on the web supersede the more traditional concept of shared data? This issue is meant to explore the creation of catalog records, but articles about data analysis and data migration are also welcome.

For the first round of article submissions, please send a one-page abstract to Susan Jane Williams at williams.susanjane@gmail.com by October 15, 2018.

Thank You!


VRAF Internship Award Recipient

The Visual Resources Association Foundation (VRAF) Board of Directors announces the 2018-2019 VRAF Internship Award in visual resources and image management. This award was generously funded by the Samuel H. Kress Foundation.

Adelaide McComb, of Louisville, Kentucky, is the winner of the VRA Foundation’s sixth Internship Award. She will receive $3,000 to work a minimum of 200 hours with the Lakota Dream Museum & Monument. This is a new cultural center in Rapid City, South Dakota, and the first Indigenous-owned museum in the historic Black Hills. Its mission is to provide an accurate interpretation of The Great Plains tribes through documented resources, artifacts, and local historians with the intention to instill knowledge, a strong sense of identity, and hope into the Lakota and all Native people. In addition to a growing collection of religious and sacred objects, its programs include Lakota language revitalization, internships, workforce development, educational scholarships, small business loans, and more.


Adelaide is pursuing curatorial studies and non-profit management graduate degrees at the University of Louisville. The objective of this internship is to create a database that captures the historical, visual, and culturally significant aspects of the museum’s artifacts. She will work with archeologists, anthropologists, and historians at the Lakota Dream Museum, and with semantic database experts at Semantic Arts on the software platform and ontology design. Her past experience as a software consultant has given Adelaide a comprehensive understanding of database management. This opportunity will allow her to learn the significance of cultural preservation, heritage, revitalization, and how data affect the way this information is shared. Her academic instruction in curatorial studies will provide guidance in collection exhibitions and visual resource management. Adelaide’s proposal includes a plan for Native youth to eventually receive training in visual resources and image management under the guidance of curatorial and anthropological staff, thus ensuring best practices while enabling community members to gain valuable skills and participate directly in this revitalization of their culture.

Adonis Saltes, Chief Executive Officer of the Lakota Dream Museum & Monument, states “under direction from Spiritual Leaders, we elected to not hide our culture. We choose to allow visitors to view personal items which well-known leaders relied upon for strength and direction. They serve to remind us of Lakota who sought protection and direction during the challenging years of their lives…With many experts putting their minds together to help these items continue for generations to come, the historical, curatorial, and cultural context for these objects will help us preserve the culture of the Great Plains. This will be a great opportunity for Lakota Dream to move forward and prosper.”

The Foundation is pleased to support the education and practical training of emerging professionals through this internship award. The VRAF Internship Award Committee received excellent applications for many fascinating and important projects this year, which made the selection process difficult. The Internship Award Committee (Linda Callahan, Beth Haas, Carolyn Lucarelli, Maria Nuccilli, and Elaine Paul, Chair) appreciates the careful thought that went into every proposal. We are grateful to the Kress Foundation for its assistance and for recognizing the potential of this award to foster the next generation of visual resource professionals.

The VRAF Internship Award is part of the Foundation’s mission to advance awareness of important issues for effective digital information management (including intellectual property and copyright); encourage the application of professional standards, innovative technology, and metadata cataloging protocols; and to facilitate workplace training. VRAF supports a range of educational offerings to help ensure that such information reaches a diverse, global audience. For more information about the Visual Resources Association Foundation, its mission and projects, as well as giving opportunities, please visit www.vrafoundation.com, or read the latest issue of our annual report at https://vrafoundation.files. wordpress.com/2018/06/ vraf20162017ar.pdf.

CFP: ARLIS/NA Midstates Chapter Meeting


The Midstates Chapter of the Art Libraries Society of North America (ARLIS/NA) invites those engaged in work related to visual arts and information science to submit a proposal for a presentation at the annual Fall meeting on Friday, October 19th, 2018 in Indianapolis.  Submissions are welcomed in the following formats:

  • Presentations – a talk of 20 minutes, given by one or more presenter, with or without the use of visual aids
  • Lightening-round talks – a talk of 3-5 minutes, given by one presenter, with or without the use of visual aids; particularly suited for emerging trends
  • Poster presentations – a visual presentation in poster format about ongoing or completed projects; presenters may provide handouts and/or speak with viewers in an informal setting

Prospective presenters are encouraged to submit proposals on a variety of issues related to art, design, and visual culture, including:

  • ​book arts
  • cataloging issues
  • collaboration and partnerships across institutions
  • collection development
  • copyright and open access related to visual materials
  • critical librarianship
  • digital humanities
  • diversity and inclusion in the art library
  • information literacy for artists and art historians
  • museum librarianship
  • outreach to users
  • challenges in special collections
  • web archiving

Submission guidelines: 

Submit an abstract of 300 words to Sarah Carter at saccarte@indiana.edu.  Specify your preferred presentation format (presentation, lightening round talk, poster presentation).

Submission deadline: Tuesday, September 18th

Fall meeting information:

Dates: Friday, October 19th, and Saturday, October 20​th, 2018
Venue: Herron Art Library and IUPUI University Library
Indiana University – Purdue University Indianapolis
Indianapolis, IN

About ARLIS/NA Midstates:

The Midstates Chapter of the Art Libraries Society of North America is a dynamic group of library and information professionals dedicated to art, architecture, design and visual resources. The chapter serves the region including Michigan, Indiana, Illinois, Wisconsin and Iowa. Our members are art and architecture librarians, visual resources curators, museum professionals, archivists and special collections librarians, collectors and appreciators, book publishers and dealers, content providers, educators, artists, and students. The chapter meets twice a year, supporting our professional network, sharing information and visiting member institutions. We welcome all interested members of ARLIS/NA and all students enrolled in regional library and information science programs to become members of the Midstates Chapter. Participation in our meetings is open to all.

Sarah Carter (she/her/hers)

Art, Architecture, and Design Librarian

Assistant Professor