~Save the Date~ OpenCon NYC 2018

Please save the dates for the OpenCon NYC 2018 satellite event on Thursday, October 25th and Friday, October 26th. Join us in Manhattan to learn more about open access, open education resources, and open data.

If you’re interested in leading a session, giving a lighting talk, or presenting your work, please fill out this form.

Admission to this event is free. Event sponsors include the Siegel Family Foundation, Adelphi University, and Metropolitan New York Library Council.

Follow the event on Twitter at #OpenConNYC18.

Learn more about OpenCon here: https://www.opencon2018.org/opencon_2018_new_york_cityfrontpage_sliderArtboard_1_4x_final.png


Summer Educational Institute 2018


This week the Summer Educational Institute for Visual Resources and Image Management (SEI) will be taking place at the University of New Mexico, Albuquerque.

The Summer Educational Institute for Visual Resources and Image Management (SEI) is a joint project of the Art Libraries Society of North America (ARLIS/NA) and the Visual Resources Association Foundation (VRAF). SEI seeks to provide information professionals with a substantive educational and professional development opportunity focused on digital imaging, the information and experience needed to stay current in a rapidly changing field, and the opportunity to create and be part of a network of supportive colleagues.


This intensive three and a half-day workshop features a curriculum taught by expert instructors who cover:


  • Intellectual Property Rights
  • Reformatting
  • Metadata and Cataloging
  • Project Management
  • Digital Curation
  • Digital Repositories
  • Digital Asset Management
  • Digital Humanities
  • Professional Growth and Development

SEI is open to new professionals, current library school students and more experienced professionals interested in updating their skill sets. Participants may include:

  • Library Professionals
  • Museum Professionals
  • Information Professionals
  • Digital Collection Managers
  • Project Managers
  • Visual Resources Professionals
  • Art and Architecture Librarians
  • Current Students
  • Recent Graduates

Participants in SEI 2018 will receive a Certificate of Completion from ARLIS/NA-VRAF, signed by the ARLIS/NA president and the VRA Foundation chair.


If you missed this year’s SEI, follow them on Facebook to receive updates: https://www.facebook.com/SummerEducationalInstitute

To be placed on the wait-list for SEI 2019, please contact SEI Co-Chair Lesley Chapman (lchapman@colgate.eduScholarships are available to help attend! 

Even more reasons why you should attend SEI: http://arlisnap.arlisna.org/2018/02/why-you-should-attend-the-summer-educational-institute-sei-for-visual-resources-and-image-management/

CFP – Open Access Symposium – Stony Brook University, NY

Values and Ethics in Open Access, the 2018 Stony Brook University Open Access Symposium, is inviting applications for panelists, lightning talks, and presented posters.

2018 Stony Brook University Libraries – Open Access Symposium
Location: Stony Brook, NY
Deadline: July 17th, 2018

In keeping with this year’s theme, we’re interested in speakers and posters that reflect the role of values and ethics in open access environments, systems, and practices. We welcome applications on myriad open access topics, including: open access policy, OER, open science & biomedicine, open humanities & social sciences, digital collections, predatory publishing, copyright, and scholarly communication.

We will receive and review applications until July 17, 2018.  Panels are 45 minutes, with 15 minutes of Q & A. Lightning talks are 7 minutes.  Be prepared to submit your poster when you apply. Registration fees are waived for participants. APPLY HERE

Learn More:
Review the 2017 Stony Brook University Libraries Open Access Symposium, or contact Darren Chase, Head of Scholarly Communication.

Email darren.chase@stonybrook.edu


Call for Proposals: VRA 2019 Conference in Los Angeles

The Visual Resources Association’s 2019 Annual Conference will be held in Los Angeles, California, from Tuesday, March 26th, through Friday, March 29th, 2019, at the DoubleTree by Hilton Hotel Los Angeles Downtown.

Proposals for papers, sessions, special interest/user groups, and workshops are now being solicited for the 2019 program. All proposals are welcome.

  • A paper is an individual idea submission, which will be reviewed for possible grouping into a session. Your ideas, whether they come to us alone or in a group, are equally valued in the Board’s proposal and selection process.
  • A session is a maximum 60-minute moderated panel, usually consisting of no more than 3 presenters each, speaking for 15 to 18 minutes, followed by a brief facilitated question and answer period. If you feel your session topic requires more time, consider dividing it into two sessions, consisting of a Part I and a Part II.
  • A special interest/user group is a 60-minute informal, community -driven, facilitated group discussion on topics related to a specific segment of the VRA membership.
  • A workshop is a 2, 4, or 8-hour workshop to develop skills and experience in the field of visual resources, preferably with hands-on activities.
The proposal deadline is Friday, August 3rd, 2018. Program submissions received after this date will not be considered for the 2019 conference.
The quality of conference content depends upon YOUR ideas and contributions, so let those creative juices flow. Perusing some of the past conference schedules will show you the range of topics presented in previous years and may inspire your proposal. Use suggested topics compiled from post-conference survey responses (see below) or your imagination to propose ideas which expand our outlook.  If there is an area of concern or interest that you feel has not been adequately addressed, participate in this process by submitting a proposal. Moderators may put out calls for presenters within a proposed topic before or after the submission of a proposal. The VRA Executive Board will be looking for articulate and concise submissions with lists of presenters, but submissions without presenter lists are encouraged as well.
Suggested topics:
Active Learning
Cataloging Cultural Objects
Coding – PHP, Python, SQL, etc.
Commercial partners
Copyright/Intellectual Property
Corporate Visual Resources careers
Data Visualization
Digital Asset Management
Digital Humanities
Digital publishing
General Data Protection Regulation (GDPR)
International Image Interoperability Framework (IIIF)
Imaging – Workflow and organization
Maps – GIS, Omeka and Neatline, Storymaps
Metadata – Assessment, standards, structures, and tools
Moving images and sound
Non-Academic careers
Reflectance Transformation Imaging (RTI)
Questions regarding the proposal process and the various presentation formats included in the VRA Conference program can be directed to Jacob Esselstrom (esselstromVRA@gmail.com), the VRA Vice President for Conference Program.
Again, the proposal deadline is Friday, August 3rd, 2018. We look forward to hearing from you!vra la 2019 web credit2.png

VRA Mentor Program

Calling all emerging professionals and students! VRA offers Year-Round Mentorship!

General Mentoring: New members receive networking and professional guidance opportunities and resources.

Annual Conference mentor program: Each year VRA has many members who are attending their first or second conference. Even with user-friendly conference programs a newcomer may have questions or need advice. The Annual Conference Mentor Program matches a seasoned conference-attendee (mentor) with such a first-timer. Maker:0x4c,Date:2017-10-30,Ver:4,Lens:Kan03,Act:Lar01,E-YThis is a fun and collegial program that has had much success and positive feedback. Both mentors and mentees have found the program greatly enhances their conference experience.

Peer Resume & Cover Letter Program: VRA members may wish to take advantage of the Peer Resume and Cover Letter Review Program in which peer reviewers from different career points and perspectives in VRA volunteer to look over resumes and cover letters via email throughout the year.

Mentors: VRA members for 3 years or more who are reasonably well acquainted with the Association.

Mentees: Any VRA member seeking new connections within the Association or professional guidance from peers.

Mentors should contact their mentee via email or phone. If possible mentors are encouraged to meet their mentee in person, invite him or her to local chapter meetings, make introductions and in general make them feel welcome to the Association. In addition the mentor should answer questions or provide guidance on matters related to visual resources concerns that the mentor feels qualified to counsel on.

Term of Mentorship:
While we hope that many mentors will form lasting professional associations with their mentee, the mentoring commitment can be understood to consist of a few phone calls to field questions, a face to face meeting if possible, and invitations and introductions at local chapter meetings or at the Annual Conference. This type of commitment can be discharged within 1 to 6 months depending upon the schedule of the local chapter or annual conference.

Application Process:
Potential Mentors and Mentees will be asked to complete a questionnaire. This will assist the Mentor Coordinator in making the best match possible. The first priority will be to match members within the same local chapter. Members outside the area of a local chapter will be matched with the next best suitable member.

Mentee Application
Mentor Application

Administration of the Program:
The Membership Committee’s Mentor Coordinator administers the Year-Round Mentor Program, and matches individuals who have expressed interest in being mentors and mentees. The Membership Services Coordinator provides Chapter Chairs with a list of new members quarterly. Chapter Chairs should reach out to new members to inform them about the program as a benefit of membership. Chapters may choose to have a program coordinator to ensure that new members are made aware of the program and that the program is running as intended.

If any difficulties are experienced by either party they are encouraged to contact the local chapter program coordinator or the Membership Committee’s Mentor Coordinator. After 6 months, the Membership Committee’s Mentor Coordinator will contact both parties to assess their satisfaction with their mentoring experience.

Learn more: http://vraweb.org/opportunities/mentorship/

If you’ve been a VRA mentee or mentor feel free to share your experiences in the comments!

VRA Job Digest 5/16/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Assistant Director, Visual Resources Center, University of Chicago, Chicago IL
    • Under the general supervision of the Associate Director of the Visual Resources Center (VRC), the Assistant Director of the VRC helps catalog, maintain, and administer digital collections for teaching and research and provides professional, relevant, and effective outreach and support for scholarship to faculty, students, and other members of the University community.
  • Digital Assets Coordinator, Hagley Museum and Library, Wilmington DE
    • The successful candidate will work in the Library’s Audiovisual Collections and Digital Initiatives Department to assist us in our mission to produce, preserve, and provide access to digital records for current and future generations of researchers.
  • Temporary Image Cataloger/Tagger (part time), Artstor, NYC
    • ITHAKA is searching for a Library Science subject matter expert interested in the field of image cataloging to work with our Artstor Digital Library collection. The preferred candidate should be a motivated problem solver who demonstrates strong organizational skill and attention to detail and is comfortable working semi-independently within a content management system. Some practical experience with cataloging images and experience with art history-related subject matter is preferred.
  • Assistant Cataloging and Systems Librarian, Peabody Essex Museum, Salem MA
    • The Peabody Essex Museum’s Phillips Library seeks a full-time assistant cataloging and systems librarian. The Assistant Cataloging and Systems Librarian will be the primary print cataloger on staff at the Phillips Library and will work to continually improve intellectual and physical access to print collections.
  • Assistant Photo Archivist (temporary) (PDF DOWNLOAD), Museum of the City of New York, NYC
    • The Museum seeks a full-time temporary Assistant Photo Archivist for a twelve-month, grant funded position to process, catalog, and evaluate over 2,200 photography assignments captured by over 40 different photographers for LOOK Magazine. The position directly reports to the Curator of Prints and Photographs and Collections Access Archivist.
  • Dance Preservation and Digitization Project Librarian, University of Southern California, Los Angeles CA
    • This is a 2.5-year grant-funded position. In coordination with USC’s Office of the General Counsel, the DPDP project librarian will clear and document all rights for DPDP content, including subsidiary rights; communicate with contributing organizations to gather additional documentation of subsidiary rights; assist with planning and visioning activities for the DPDP; engage donors of materials and institutions that presently access the resource following USC Libraries protocols; and assist with metadata creation and provide training to DHC members.
  • Archives Processing Intern (paid), R & Company, NYC
    • The Archives Processing Intern will assist the gallery’s Director of Archives in surveying, analyzing, and processing archival materials, and will work on projects including collection relocation, editing finding aids, data entry, cataloguing collection items, compiling statistics, and maintaining supply inventories.
  • Archive and Library Coordinator, David Zwirner Gallery, NYC
    • David Zwirner seeks a full-time Archive & Library Coordinator for immediate hire in its Archive department. This position will report to the gallery’s Archive / Rights & Reproduction Manager and will support the daily needs of the gallery’s sales, research, publications, and marketing departments across all gallery locations worldwide.
  • Receptionist/Interlibrary Loan Assistant (part-time), The Frick Art Reference Library, NYC
    • Greet researchers; register first-time researchers; update researchers’ information; check researchers in and out of the Library; assist the Associate Librarian for Public Services with the retrieving, scanning, packing, and mailing of interlibrary loan materials; perform other clerical tasks as needed; reports to the Chief of Public Services.
  • Open Data Internship (paid), Tiny Panther Consulting, NYC
    • Tiny Panther Consulting is looking for LIS students and recent graduates to join an exciting pilot project in partnership with the NYC Mayor’s Office of Data Analytics (MODA), Metropolitan New York Library Council (METRO), Pratt Institute, and the Mayor’s Fund.
    • If “Metadata for All!” is a rallying cry for you, we want your help.
    • People of color, women, and gender non-binary humans are strongly encouraged to apply!
  • Photo Editor, Disney, Burbank CA
    • Support Photo Production staff as Disney ABC Photo Editor. Review, edit/select photography coverage such as gallery, episodic/unit and event photography. Coordinate with team members as well as Publicity and Marketing teams to identify photography needs. Must have a good eye for image quality, photographic content and meet multiple production deadlines.
  • Photo Research and Permission Librarian, History Colorado, Denver CO
    • This Photo Research and Permissions Librarian exists to provide access to the History Colorado collection with a special focus on photographic formats and to manage the Rights and Reproductions, Permissions, and Collections Use program. This responsibility includes ensuring institutional compliance with applicable copyright law and documenting commercial and nonprofit use of History Colorado (HC) images.
  • Cataloguer – American Paintings, Christie’s, NYC
    • The Cataloguer position contributes to the production of all auction catalogues for the New York sales as well as private sales. Responsibilities include processing the consigned works of art for sale, including research and catalogue entry writing and proofing; coordination of photography, and varying duties as dictated by department.


Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary

Call for Reviewers – ARLIS/NA

ARLIS/NA Multimedia & Technology Reviews Co-editors are seeking volunteers to author reviews for the August 2018 issue. To volunteer, choose a resource from the list below and complete the Reviewer Interest form (https://goo.gl/forms/4K4RgU5Gv9dLHIKo1) by Thursday, May, 31.  You do not have to be a member of ARLIS/NA or a professional librarian to be considered  for a review assignment.

Initial draft submissions are due Monday, July 2, 2018

Contributing to ARLIS/NA Multimedia & Technology Reviews is a great opportunity to get involved with the Society, learn about interesting new resources, and help shape the publication. Please feel free to read the complete review guidelines and direct comments and questions about the reviews to arlisna.mtr@gmail.com.

Multimedia & Technology Reviews targets projects, products, events, and issues within the broad realm of multimedia and technology related to arts scholarship, research, and librarianship. Topics range from traditional research databases and subject guides to films, mobile applications, video games, and online publications or projects.

Submitted by ARLIS/NA Multimedia & Technology Reviews Co-editors:
Melanie Emerson
Gabriella Karl-Johnson
Alexandra Provo

Resources for Review: We seek reviewers for the following resources.

  1. Art Tracks: http://www.museumprovenance.org
  2. Bibliotheca Palatina – Digital: http://digi.ub.uni-heidelberg.de/en/bpd/index.html
  3. Cities and Memory:https://citiesandmemory.com/sound-map/
  4. The Cultural Histories Series:https://www.bloomsburyculturalhistory.com/
  5. Drawn to Greatness: Master Drawings from the Thaw Collection:http://www.themorgan.org/exhibitions/online/drawn-to-greatness
  6. Edcat:https://edcat.net/
  7. New Directory of Art History:http://www.arthistorians.info/
  8. Rembrandt Database:http://www.rembrandtdatabase.org/Rembrandt/

Resources for Review: We seek reviewers for the following resources.

**The snippets below are taken from each resource’s web page and are not necessarily the opinions of the M&T Reviews Co-Editors

Art Tracks

Art Tracks is an initiative of the Carnegie Museum of Art (CMOA) that aims to turn provenance in to structured data by building a suite of open source software tools. These tools transform traditional written provenance records into searchable data, with an emphasis on existing data standards and a strong focus on building tools that are useful (and usable) across multiple institutions.

Bibliotheca Palatina – Digital

A Virtual Reconstruction of the Former Crown Jewel of Germany’s Libraries. One of the consequences of the Thirty Years’ War was that the most important collection of books in the 17th century Holy Roman Empire, the Bibliotheca Palatina, was divided between two principal locations: Heidelberg and the Vatican. Since 2001, Heidelberg University Library has been working on several projects that aim to digitize parts of this great collection, the final goal being a complete virtual reconstruction of the ‘mother of all libraries’.

Cities and Memory

Cities and Memory is a global field recording & sound art project that presents both the present reality of a place, but also its imagined, alternative counterpart – remixing the world, one sound at time.

The Cultural Histories Series

The Cultural Histories Series offers an authoritative survey of a wide range of subjects throughout history. Each subject is looked at in Antiquity, the Medieval Age, the Renaissance, the Enlightenment, the Age of Empire and the Modern Age and thematic coverage is consistent across all periods so that users can either gain a broad overview of a period or follow a theme through the ages.

** Reviewer will have access to the trial subscription

Drawn to Greatness: Master Drawings from the Thaw Collection

This online exhibition was created in conjunction with the Morgan Library’s exhibition Drawn to Greatness: Master Drawings from the Thaw Collection, on view September 29, 2017 through January 7, 2018.


edcat is an open catalogue for art editions and publications. Search a fast growing database of artists publications. On edcat you can manage your edition collection and your watchlist, sell and buy them on the marketplace. Contribute and help building the best resource for artists’ editions.

New Directory of Art History

A thirty-year-old resource emerged today as a modern reference tool for art history. The Dictionary of Art Historians, http://www.arthistorians.info/, announced a new interface, data structure, and user options, the product of a year-long redesign. The original tool, a website since 1996, was developed privately by Lee Sorensen, the art and visual studies librarian at Duke University. Duke’s Wired! Lab for digital art history & visual culture sponsored the project beginning in 2016. The new DAH offers searchable data on over 2400 art historians, museum directors, and art-writers of western art from all time periods.

 Rembrandt Database

The Rembrandt Database is an inter-institutional research resource for information and documentation on paintings by Rembrandt – or attributed to him, either now or in the past – in museums around the world. The Rembrandt Database is open to anyone, but focuses on academic and museum professionals and students. The database is still in the development stage. The contents and functionalities of this website are being improved and expanded continuously.