Call for Proposals: ArLiSNAP/VREPS 2016 Virtual Conference

ArLiSNAP (Art Library Students and New ARLIS Professionals) and VREPS (Visual Resources Emerging Professionals and Students) are joining forces to host a virtual conference this May! The conference, Future Perspectives in Art Librarianship: Digital Projects and Initiatives, will take place at 12pm CST May 21, 2016. The conference will consist of a keynote speaker followed by 1.5 to 2 hours of presentations by students and new professionals. This is an excellent opportunity for those who cannot be physically present at our annual conferences to share projects and ideas.

Our keynote speaker will be Sara Rubinow. Sara is a Metadata Specialist in the Metadata Services Unit of NYPL Labs, The New York Public Library’s digital innovation unit. Prior to NYPL, Sara worked on projects involving the collections database, digital initiatives, and printed matter at Cooper Hewitt, Smithsonian Design Museum. Sara will discuss her role at NYPL Labs and showcase initiatives intended to engage developers, scholars, artists, and the general public in exploring—and transforming—NYPL’s digital resources and open data sets.

We are looking for students and new professionals with an interest in art librarianship or visual resources management to present their work. The theme for this year’s conference is focused on digital projects and initiatives. Have you been working on a project using technology in a new way? Do you have thoughts to share on topics such as metadata and visual resources, copyright and the arts, digital collections, or visual literacy? Would you like to share your work with the ARLIS and VRA communities? Submit your proposal, and add your voice to our discussion on the future of the field!


  1. Presenters must be MLIS students or new professionals with fewer than five years of experience in the field.
  2. Presentations will be between ten and fifteen minutes in length.
  3. Presenters need to be available for a live presentation and brief Q&A session on the afternoon of Saturday, May 21, 2016. Presenters need to be available for a practice session the week before to test equipment. A date and time for the practice session will be determined at a later date.

Submit your proposal via this link by Friday, April 1st.

If you have any questions about this event, please don’t hesitate to contact Breanne Crumpton, ArLiSNAP Conference Planning Liaison, at becrumpton [at] gmail [dot] com.



Scholarships for SEI 2016

The Samuel H. Kress Foundation has generously sponsored six scholarships for SEI 2016, which will be held June 7-10, 2016, at the University of North Carolina at Chapel Hill. The six Kress Scholarship recipients will each receive $833 to cover tuition, accommodations, and minor incidentals. Kress Scholarship applications are due by Friday, February 12, 2016. Recipients will be notified no later than Friday, March 11, 2016. Following the workshop, each Kress Scholarship recipient will be asked to write a report detailing how they benefitted from SEI and the scholarship.

This intensive workshop is designed to serve a wide range of professionals eager to learn about new technologies and update job skills: museum staff, VR curators, librarians, archivists, and all those managing digital image media. SEI provides new professionals, current library school students and more experienced staff the opportunity to stay current in a rapidly changing field, as well as significant networking opportunities.

Kress Scholarship recipients will each receive $833 to cover tuition, accommodations, and minor incidentals. Kress Scholarship applications are due by Friday, February 12, 2016. Recipients will be notified no later than Friday, March 11, 2016. Following the workshop, each Kress Scholarship recipient will be asked to write a report detailing how they benefitted from SEI and the scholarship.

Applicants for the 2016 Kress Scholarship should submit a resume or curriculum vita and a brief essay describing the effect attending SEI would have on their studies or their careers. All applications will be evaluated by SEI co-chairs based on the criteria established for the award and any additional directions from the Kress Foundation staff. More information is also available on the website. Submit your application materials via e-mail in a single document (PDF preferred), using the following file naming convention: LAST NAME_FIRST NAME_KRESS2016

Please e-mail your application to SEI Co-Chair Greta Bahnemann at:

Look for regular SEI registration to open in mid-January.

Internship Opportunity: Born-Digital Processing Internship at the Bancroft

The Bancroft Library University of California Berkeley


Who is Eligible to Apply

Graduate students currently attending an ALA accredited library and information science program who have taken coursework in archival administration and/or digital libraries.

Born-Digital Processing Internship Duties

The Born-Digital Processing Intern will be involved with all aspects of digital collections work, including inventory control of digital accessions, collection appraisal, processing, description, preservation, and provisioning for access. Under the supervision of the Digital Archivist, the intern will analyze the status of a born-digital manuscript or photograph collection and propose and carry out a processing plan to arrange and provide access to the collection. The intern will gain experience in appraisal, arrangement, and description of born-digital materials. She/he will use digital forensics software and hardware to work with disk images and execute processes to identify duplicate files and sensitive/confidential material. The intern will create an access copy of the collection and, if necessary, normalize access files to a standard format. The intern will generate an EAD-encoded finding aid in The Bancroft Library’s instance of ArchivesSpace for presentation on the Online Archive of California (OAC). Lastly, the intern will complete a full collection-level MARC catalog record for the collection using the University Library’s Millennium cataloging system. All work will occur in the Bancroft Technical Services Department, and interns will attend relevant staff meetings.


6 weeks (minimum 120 hours), June 29 – August 7, 2015 (dates are somewhat flexible)

NOTE: The internship is not funded, however, it may be possible to arrange for course credit for the internship. Interns will be responsible for living expenses related to the internship (housing, transportation, food, etc.).

Application Procedure:

The competitive selection process is based on an evaluation of the following application materials:

Cover letter & Resume
Current graduate school transcript (unofficial)
Photocopy of driver’s license (proof of residency if out-of-state school)
Letter of recommendation from a graduate school faculty member
Sample of the applicant’s academic writing or a completed finding aid

All application materials must be postmarked on or before Friday, April 17, 2015 and either mailed to:

Mary Elings
Head of Digital Collections
The Bancroft Library
University of California Berkeley
Berkeley, CA 94720.

or emailed to melings [at], with “Born Digital Processing Internship” in the subject line.

Selected candidates will be notified of decisions by May 1, 2015.

Upcoming Events at the 2015 VRA Conference


The 33rd annual VRA conference is one week away!

VREPS is hosting a number of events at the conference. All are welcome to attend. As VREPS is a subgroup of students and new professionals in the visual resources field, we want to encourage a growing dialogue with VR veterans, in the interest of navigating the future of the profession.

This year’s VREPS-sponsored activities include a workshop, a meeting, and informal night out. For more information, visit the VRA Conference website schedule or email me – schoenm [at] umich [dot] edu.

Workshop 3 – The New Applicant: 21st-Century Job Searching and Career Development
Wednesday, March 11, 9:00 a.m.
As the field of visual resources has rapidly evolved over the past fifteen years, so has the job market. While today’s economy has caused increased competition for those seeking a job in visual resources and similar professions, technology allows new applicants to more easily find available positions, network, and create their own opportunities. This workshop will cover a wide range of career-related ideas for everyone from students starting out in the field to seasoned professionals seeking new experiences. Topics include: how to find and apply for opportunities and positions, online resources for the VR job seeker, how to improve application materials and hone interview skills, how to create new opportunities, and the changing nature of the visual resources profession. An open discussion will follow, allowing all attendees to ask questions and share their opinions on the future of the field.

Visual Resources Emerging Professionals and Students (VREPS) Meeting
Thursday, March 12, 12:05 p.m.
Join your VREPS colleagues at this meeting to discuss the future of the group, and the educational issues, employment opportunities, and emerging trends in image management that are important to you. If time permits, we will also be peer-editing resumes, so bring yours!

VREPS Night Out
Friday, March 13, 8:00 p.m.
Terminal Bar at Union Station, 1701 Wynkoop Street, Denver
An informal “Dutch treat” social outing that provides emerging professionals an opportunity to get to know each other, discuss conference sessions and form new professional relationships.

Additionally, we would also recommend that any new members join us bright and early Thursday morning for the New Members & First Time Attendees Breakfast, organized by the Membership Committee. This is a great place to find out more about the Visual Resources Association and all of its subgroups.

See you in Denver!

Call for Proposals – New Voices in the Profession Session at 2015 ARLIS/NA Conference

Proposals for the New Voices in the Profession session at the 2015 ARLIS-NA conference in Fort Worth, Texas (March 19-23) are now being accepted!

New Voices in the Profession showcases exceptional academic work by students and new professionals (under 5 years post MLS). Paper topics should relate strongly to Art and/or Visual Resources Librarianship, but also digital library projects, archives, library instruction, reference and the changing nature of libraries, among other topics. Paper topics that relate to the conference theme “New Frontiers on the Old Frontier” will be given special consideration.

To see papers presented in past sessions, please view Conference Proceedings from previous years on the ARLIS website ( Papers will be selected by representatives from ArLiSNAP, the ARLIS/NA Professional Development Committee and the Fort Worth Conference Program co-chairs.

If interested, please submit the following to Maggie Portis at by January 30 2015:
·  Presentation title
·  Presentation abstract (250 words)
·  Your name, institutional affiliation, and email address

Internship Opportunities at Dumbarton Oaks

The Image Collections and Fieldwork Archives (ICFA) of Dumbarton Oaks Research Library and Collection has several internship opportunities for the Spring 2015 semester:

Exhibition Intern
Intern will assist the Byzantine Research Associate with the onsite and online exhibit “The Holy Apostles: Visualizing a Lost Monument,” which will take place on the occasion of the Byzantine Studies Symposium on the Church of the Holy Apostles (April 2425, 2015).

Image Cataloging Intern
Intern will assist the Metadata and Cataloging Specialist with the migration of legacy image metadata into ICFA’s new collection management system, AtoM@DO

Digitization Intern
Intern will complete the digitization of William Betsch’s photographic negatives documenting Late Antique architectural capitals in Istanbul, Turkey

Archival Intern
Intern will assist the Manager and Archivist with the inventory, arrangement, and rehousing of oversize architectural drawings, tracings, and rubbings

For more information about joining the ICFA team, please see their website.

VRA Foundation Internship Awards

The Visual Resources Association Foundation Internship Awards provide financial support for graduate students preparing for a career in visual resources and image management. The award grants $3,000 to support a period of internship in archives, libraries, museums, visual resources departments of academic institutions, or other appropriate locations.

The award recipient will be responsible for selecting the institution at which he or she will complete the internship. To help potential interns find opportunities in their geographic area, VREPS maintains a list of host institutions that offer internships in visual resources and image management. Please note that internship award recipients may also choose to do their internship someplace not on the list (so long as it is approved by the VRA Foundation). In other words, the host site for an internship is not limited to the institutions on the list.

Although designed with the VRA Foundation Internship Awards in mind, the list of host sites may be a resource to anyone seeking professional development opportunities. We hope it will help those new to the field of visual resources advance to the next step in their careers.

Stay tuned to the VRA Foundation website for updates about the 2014-2015 Internship Awards.

Internships in Visual Resources and Image Management – host sites list

Summer Educational Institute

Registration is open for SEI 2014 (the Summer Educational Institute for Visual Resources and Image Management): Places traditionally have filled up quickly for this intensive workshop that specifically addresses the requirements of today’s professional in hands-on and lecture modules.

SEI 2014 will be held at the University of Illinois in Urbana-Champaign from June 10-13, 2014. The curriculum includes sessions on intellectual property rights, metadata, imaging, project management, and digital preservation. We are happy to announce that once again this year five scholarships will be sponsored by the Samuel H. Kress Foundation and you’ll find instructions on applying for the scholarships on the SEI website. Kress Scholarship applications are due by February 7, 2014.

SEI is suited to information professionals new to the field, current or recent graduate students, and more experienced professionals eager to respond to fast-changing technological advancements and job requirements. Graduates of SEI 2013 felt it was well worth the investment, providing perspectives not typically covered in graduate library science curricula. They praised the expertise and preparedness of the instructors, and also appreciated opportunities for sharing problem-solving perspectives, especially in the “Think Camp” session on the final day.  In the post-SEI survey one participant summed up the experience, saying “I have already implemented some of the things I learned. And I met like-minded individuals with whom I feel I can network.”

Follow SEI on Facebook

Please contact SEI co-chairs Amy Trendler ( or Meghan Musolff ( with any questions.

Amy Trendler

Architecture Librarian

University Libraries

Ball State University



Meghan Musolff

Special Projects Librarian for LIT and

Publishing Omeka Coordinator

University of Michigan Library