VRA Pacific Rim Chapter Travel Award for VRA2020 in Baltimore

We are pleased to announce this year’s travel award opportunity from the Pacific Rim Chapter of the Visual Resources Association.
This year the VRA Pacific Rim Chapter is offering a travel award of up to $500 (this may be adjusted to up to $600 in January 2020) to cover eligible conference and travel expenses for a chapter member attending the VRA national conference in Baltimore, Maryland March 24 – 27, 2020. Some criteria that will be used in the selection of the travel award winner are:

  • Status as a graduate student in a Library and Information Science, Art History, or other program which has potential for a relevant emphasis on visual culture, materials and resources.
  • Status as a first-time participant at the national conference, or length of time since attending your last VRA conference.
  • Lack of financial assistance from your institution for travel and staff development.
  • Past or present participation in the Pacific Rim Chapter, such as holding an office, hosting an annual meeting, or length of time as a member.
  • Participation in the national conference as a panel member, moderator, committee member, volunteer, etc.

We invite any chapter member who is interested in attending VRA 2020, and who has not received chapter travel funds in the last two years, to apply for this travel award. In your letter of application, be sure to include a discussion of the above criteria as they apply to you. Please also include a budget that outlines your expenses and any funds currently committed to cover those expenses.

Email your application letter and budget to both Morgan Bell and Amy Stewart:

Morgan – morganfb@uw.edu
Amy – 

The application deadline is 5 PM PST on Friday, January 10, 2020.

The winner of the award will be informed of the committee’s decision by January 17, 2020.

The recipient of the travel award will be required to complete the following duties in 2020:
1. Report on the conference to members at the 2020 Pacific Rim Chapter meeting
2. Serve on the chapter travel award committee for the 2021 VRA annual conference

*If the chapter travel award recipient has also received a VRA travel award, the chapter award will only cover documented conference expenses beyond those covered by the VRA travel award. That may be up to $500 (or $600), but it may also be less than that.

Feel free to contact us with questions.
Best regards,

Morgan Bell, University of Washington
Amy Stewart, Reed College

Register Now: Ready Yourself for Job Search and Advancement in the Art Library Webinar

Ready Yourself for Job Search and Advancement in the Art Library 


Whether art librarianship is your first or second career, or you are considering pivoting it in the future, it is never too early to prepare yourself for advancement or promotion in your position. Drawing from the experiences of art librarians who are in different stages of their career, the webinar will highlight the unique stories of people of color in the field, as well as strategies and tips in working toward career advancement.

The Ready Yourself for Job Search and Advancement in the Art Library webinar built on the discussion of Recruitment, Retention, and Experiences of Art Education Professionals webinar, a collaboration of ARLIS/NA Professional Development – Education Subcommittee and the ALA Spectrum Advisory Committee in October 2019. If you missed the previous webinar, you can watch the recording here.

This webinar is free and open to the public. It is brought to you by the ARLIS/NA Professional Development – Education Subcommittee.

Date & Time: Tuesday, January 14, 2020, at 10am PST/11am MT/12pm CST/1pm EST


  • Sarah Cruz, Cataloging Librarian, Savannah College of Art and Design
  • Lindsay King, Associate Director for Access and Research Services, Robert B. Haas Family Arts Library, Yale University
  • Lori Salmon, Head, Institute of Fine Arts Library, New York University
  • Lynora Williams, Director, Betty Boyd Dettre Library and Research Center, National Museum of Women in the Arts

Moderator: Carol Ng-He, Exhibits Coordinator, Arlington Heights Memorial Library, ARLIS/NA Diversity Committee and Education Subcommittee Member

Register Link: https://attendee.gotowebinar.com/register/150376210347820555

Registration Deadline: January 9, 2019

Questions? Please contact Carol Ng-He at carolnghe@gmail.com

Call for Content: VRA Bulletin – Fall/Winter Issue

The Editors of the VRA Bulletin are still accepting submissions for their Fall/Winter 2019 issue! 

Because the Bulletin offers a hybrid peer review model, we can continue to accept submissions for non-peer reviewed articles through November 8th, 2019.

*If you’re interested in serving as a peer reviewer for articles in this issue, please volunteer via email by writing to the Content Editor, Hannah Marshall at marshall.hannah.marie@gmail.com

The Bulletin publishes a wide range of article types that correspondingly range in length – some rough guidelines to keep in mind:

  • Feature articles: 2,000 – 5,000 words 
  • Perspectives (opinion pieces): 1,000 – 3,000 words
  • Case studies & project updates: 500 – 2,000 words
  • Reviews: 250 – 1,000 words
  • Association news & reports – any length

There are two ways to get started publishing in the VRA Bulletin:

1. If you’d like to run your article idea by the editors before getting started, don’t hesitate to reach out to the Content Editor, Hannah Marshall (marshall.hannah.marie@gmail.com)

2. If your article is written and ready-to-go, upload it directly to our online journal system by following these instructions


Hannah Marshall, Content Editor

Amy Lazet, Production Editor

Save the Date: SEI to be held at Northwestern University

ARLIS/NA and the VRAF are pleased to announce the implementation team for the Summer Educational Institute for Visual Resources and Image Management (SEI) 2020, to be held at Northwestern University in Evanston, IL, June 23-26, 2020.

  • Senior Co-Chair: Courtney Baron, University of Louisville
  • Junior Co-Chair: Bridget Madden, University of Chicago
  • Incoming Co-Chair: Molly Szymanski, Art Institute of Chicago
  • Local Co-Chair: Nicole Finzer, Northwestern University 
  • Curriculum Specialist (VRA): Kimberly Wolfe, University of Richmond
  • Curriculum Specialist (ARLIS): Annie Sollinger, University of Massachusetts, Amherst
  • Development Specialist: Tina Budzise-Weaver, Texas A&M University
  • Webmaster/Publicity Specialist/VRAF Treasurer: Otto Luna, University of New Hampshire
  • VRAF Liaison: Beth Haas, Princeton University
  • ARLIS/NA Liaison: Lauren MacDonald, Saint Mary’s College

SEI is a joint project of the Art Libraries Society of North America (ARLIS/NA) and the Visual Resources Association Foundation (VRAF). SEI seeks to provide information professionals with a substantive educational and professional development opportunity focused on digital imaging, the information and experience needed to stay current in a rapidly changing field, and the opportunity to create and be part of a network of supportive colleagues.

For more information on SEI 2020, visit our website: seiworkshop.org 
Have questions? Please feel free to contact one of our co-chairs:

Courtney Baron (courtney.baron@louisville.edu
Bridget Madden (bridgetm@uchicago.edu

Follow SEI on Facebook and Twitter: @seiworkshop

2019 GLAM Cross-Pollinator Registration Awards

Museum and library staff face similar challenges in the digital landscape and yet have too few opportunities to come together. For a fourth year, the Digital Library Federation and its partner organizations will support eight registration awards meant to encourage collaboration and conversation about these challenges among our museum and digital library communities.

Four awards were offered to partner-affiliated GLAM professionals to attend the 2019 DLF Forum in Tampa, and in exchange, four DLF-affiliated practitioners will receive complimentary registration at the upcoming conferences of the following partnering organizations: the American Institute for Conservation of Historic and Artistic Works (AIC), the Art Libraries Society of North America (ARLIS/NA), the Museum Computer Network (MCN), and the Visual Resources Association (VRA).

About the GLAM Cross-Pollinator Registration Awards

Building on a program initially supported generous Kress grants in 2015-2017 and with the continuing partnership of the AIC, ARLIS/NA, MCN, and VRA, the Cross-Pollinator program endeavors to build bridges among our communities, bringing new voices and perspectives to our Forum–particularly those from the art museum community–and continuing our efforts at “cross-pollination” by sending accomplished DLF practitioners to valuable conferences they might not otherwise visit.

An award covers the cost of registration at one partner conference and can be applied retroactively for a full refund if payment has already been submitted. Conference dates are as follows:

Awardees’ only obligations to DLF are to fully engage in the conference they attend and write a brief reflection on their experience for the DLF blog.


To be eligible for a GLAM Cross-Pollinator Award, an applicant must be affiliated with a DLF member organization.

Successful candidates will demonstrate a commitment to advancing research, learning, social justice, and/or the common good through the creation and/or use of digital library and museum technologies.


Applicants must supply contact information, a resume or C.V., and a personal statement (500 words or less) about how attending the conference of your choice will expand your professional horizons, and what you can contribute in the role of ‘cross-pollinator’.

Apply Now

Applications for each award will close at 5:00 p.m. pacific time on each of the following dates:

To attend MCN: September 30, 2019
To attend VRA: December 14, 2019
To attend ARLIS/NA: February 14, 2020
To attend AIC: March 13, 2020

Applicants will be notified of their status within two weeks of the closing date.


Award winners for all opportunities will be selected by CLIR/DLF staff in consultation with partner organizations. You may apply for multiple awards, but preference will be given to applicants who have not yet been a GLAM Cross-Pollinator Fellow.

Applications Open! Wolfgang M. Freitag Internship Award

Provides support for students preparing for art or architecture librarianship or visual resources curatorship.

The Art Libraries Society of North America (ARLIS/NA) accepts applications for its annual Internship Award each fall. This award provides financial support for students preparing for a career in art or architecture librarianship or visual resources curatorship via a grant of $3,000.00 to support a 150-hour internship in an art or architecture related setting such as a library, archive, or visual resources collection.


Who May Apply

This internship aims to represent the multifaceted nature of our field by providing internship opportunities to students currently enrolled in, or having completed within the last 12 months, a graduate program in library science, art history, architectural history, architecture, studio art, or museum studies.

Internship Description

One Wolfgang M. Freitag Internship is awarded per year. Once an award recipient has been selected, he or she will select an institution to act as host for the internship. This institution must be approved by the ARLIS/NA Wolfgang M. Freitag Internship Award Subcommittee. ARLIS/NA is not responsible for matching candidates with a host institution, but will gladly assist with the process. (See Host Institutions.) The award cannot be used for an internship that is already in progress.

This Internship Award will be granted during 2020. The intern is required to work on site at their chosen host institution for a minimum of 150 hours. In all cases the internship must be completed within twelve months of the recipient being notified of the award.

The intern will write a brief report of the internship experience at the conclusion of the internship.

The Wolfgang M. Freitag Internship Award will provide a stipend of $3,000.00 to the intern. Half of the award will be granted prior to the internship, with the remainder granted upon completion of the internship and receipt of a letter to the Chair of the Internship Award Subcommittee signed by the Internship supervisor and intern stating the 150 hours have been completed. The award recipient will also receive a one-year membership in ARLIS/NA at the student level. Interns may have the option of receiving academic credit for the internship as part of graduate study, but will be responsible for making those arrangements.


  • December 9, 2019: Deadline for submission of applications to the Student Advancement Awards Subcommittee.
  • January 10, 2020: Applicants notified of award results.

Deadline for submission of evaluation forms and documents by intern and host institution will be within 30 days of the completion of the internship.

How to Apply

To apply for the award, please submit the following:

  1. A current résumé.
  2. A current transcript in PDF format [this does not need to be issued directly from the institution].
  3. The names of two professional or scholastic references with addresses, telephone numbers, and email addresses.
  4. An essay of up to 900 words addressing your skills, background, and expectations of the internship experience—including the type of institution you are interested in as well as potential project ideas. The essay should also address the following questions:
    • What are your professional goals and how do your plans for the experience funded by the ARLIS/NA Wolfgang M. Freitag Internship Award fit into your career path?  In particular, how do you imagine this internship experience to be different than previous internship or work experiences?
    • This award funds a one-year membership in ARLIS/NA. How do you see yourself participating in ARLIS/NA, or another professional organization, in your future professional life?
    • If granted the internship award, when do you plan to fulfill it?

Application materials in PDF format should be emailed to:

Courtenay McLeland 
Chair, Student Advancement Awards Subcommittee
Phone: +1 904-620-5550
Email: d.c.mcleland@unf.edu

Host Institutions

A selected list of host institutions is available via the ARLIS/NA Internship Roster. The choice of host institutions is flexible and not limited to those in the Roster.

(Note to potential host institutions: You may add your information to the ARLIS/NA Internship Roster by completing the Internship Roster Form.)

Additional Information

For additional information please contact the Subcommittee Chair:

Courtenay McLeland
Phone: +1 904-620-5550
Email: d.c.mcleland@unf.edu

Applications Open! ARLIS/NA Gerd Muehsam Award

Annual recognition for an outstanding graduate student paper or project relevant to art librarianship.

The Gerd Muehsam Award is given annually to recognize excellence in a graduate student paper or project on a topic relevant to art librarianship. This award was established to honor the memory of Gerd Muehsam (1913-1979), distinguished scholar, teacher, and art bibliographer, whose support of and dedication to ARLIS/NA was an inspiration to her colleagues and students.


Award Details

  • $500.00 prize.
  • Conference registration and up to $300.00 travel reimbursement to attend the ARLIS/NA 48th Annual Conference in St. Louis, Missouri, April 20-24, 2020. This amount may be used to reimburse travel expenses, but will not apply to meals, tours, or other costs.
  • An opportunity to present the winning paper at the conference as part of the New Voices Panel.
  • A one-year membership to ARLIS/NA.


  • The paper or project must have been created or written during the preceding 18 months by a student enrolled in an accredited graduate library program or in a graduate program in art history or a related discipline.
  • The paper or project must be in conjunction with a course assignment.
  • One submission is allowed per person.

Required Format

All applicants must include their mailing addresses, email addresses, and telephone numbers with their applications.

Paper submissions must include:

  • 10-25 pages, typed, double-spaced on single sides of 8.5 x 11 inch paper.
  • An abstract of 250 words.
  • Title page must include a paper title, the name of the entrant and the institution attended, the name of the faculty member for whom it was written, and the course title.
  • Bibliography and footnotes should follow an accepted format, such as the Chicago Manual of Style or The Elements of Style by Strunk and White.
  • In addition, authors should inform the committee chair if their contribution has been published previously or is being considered for publication.

Internet project submissions must include:

  • A summary of 250 words about the online project.
  • URL—the project must be accessible to all committee members for review.
  • The name of the institution and course for which it was created, as well as the name of the faculty member assigning the project.

Judging Criteria

Papers and projects will be judged on their relevance to art librarianship or visual curatorship, depth of research and scholarship, quality of organization, appropriate use of terminology, style and readability, and originality of thought or observation.

Application & Deadline

Entries must be submitted by e-mail only. The deadline for submission is December 9, 2019. All applicants should receive notification of the results by January 10, 2020.

E-mail entries to:

Courtenay McLeland
Chair, Student Advancement Awards Subcommittee
Email: d.c.mcleland@unf.edu
Phone: +1 904-620-5550

Registration Open! VREPS x ArLiSNAP 2019 Virtual Conference

VREPS (Visual Resources Emerging Professionals and Students) and ArLiSNAP (Art Library Students and New ARLIS Professionals) are pleased to announce our 2019 Fall Virtual Conference: Accessing the Arts: Trends, Innovations, and Challenges for the Information Professional. The conference will take place on Saturday, October 26, 2019 from 1-3pm CST. 

To register for this free event, visit
https://attendee.gotowebinar.com/rt/7699807761594124043 .  

After registering, you will receive a confirmation email containing information about joining the webinar.

Conference Summary:
As information professionals, we are charged not only with stewarding our collections, but with fostering meaningful connections for our constituents. As such, providing access in physical and virtual spaces as diverse as our collections and our roles within them.

Our webinar will include three presentations which will be followed by a time for Q&A between our presenters and conference attendees. Our presenters will be:

  • Anna Boutin-Cooper and E Marcovitz, Franklin & Marshall College
    One Summer, Two People, & a Zine Backlog: a How-To for New Catalogers
  • Jackie Fleming, Indiana University
    Education Before Access: Why Every Art Librarian Should Have Basic Knowledge of Copyright Law and Legal Issues Related to Their Collections
  • Will Fenton and Ann McShane, The Library Company of Philadelphia
    Redrawing History: Innovation through Artistic Reinterpretation

Hilary Wang and Lauren Haperstock, ArLiSNAP Conference Planning Liaisons and Masters of Library and Information Science students at Pratt Institute and University of Arizona respectively, will moderate the discussion

Registration will close two hours before the start of the webinar. For assistance, please contact webinars@arlisna.org.

Lapidus Initiative Fellowships for Digital Collections

The Omohundro Institute is pleased to offer fellowships for scholars at all levels working in partnership with special collections libraries and historical societies. The Fellowships for Digital Collections are part of the Lapidus Initiative. In concert with other Omohundro Institute projects promoting creative use of digital tools and materials, these fellowships are intended to bring scholars and collections specialists together to make collections available for digital scholarship.

The fellowship awards up to $5,000 to the holding library and to the scholar whose research relies on, or will be greatly enhanced by, the digitization of a collection or partial collection of materials related to early America, broadly conceived, before 1820. Scholars must partner with special collections libraries that will digitize the needed materials with the funds from the fellowship.

For the purposes of the application, digitization should be considered broadly. It may include (but is not limited to): the photographing of manuscripts, newspapers, graphic materials, or rare books; the scanning of index cards; the cataloging of rare materials; the enhancement of digital catalog records; or the inventorying of manuscript collections. We welcome project proposals employing materials from libraries and archives of all sizes. If you have questions about this program or the application process, including how to construct a detailed budget, please contact Martha Howard at martha.howard@wm.edu

Scholars whose work focuses on collections pertaining to the American Founding era, broadly defined to span from 1763 to 1800, with preference for projects connected to George Washington and his world, should also consider the OI-Mount Vernon Fellowships for Digital Collections in the American Founding Era.

Required Files for the Digital Collections Fellowship application

  • Project Description, including the nature of the research project, how the digitization of the collection is crucial to the research, a summary of any additional funding for the project, the scholar’s projected outcome of the work with the digitized materials, and how other scholars might benefit from the digitization of the collection (500 words maximum)
  • c.v. (2 pages maximum)
  • A timeline for completion of the digitization project
  • A letter of commitment to digitize from the librarian, curator or other representative of the special collection should the award be granted.
    This letter must include: An itemized budget of the cost of digitization, including staff time. 
    • A summary of any other funding received for the project.
    • A point of contact for any questions the committee may have.
    • Recognition of the application’s timeline for completion of the project and commitment to complete the digitization within the scholar’s timeline.
    • Commitment either to host the digitized material or make it available elsewhere for public access. N.B.: If the materials are under license to a vendor, the letter should also explain that the library has permission to reproduce and make available these materials.
  • An itemized budget that includes both the special collection’s budget as well as the scholar’s travel and research fees

Upon completion of digitization, the materials must be made publicly available.

Applications are due November 1.  Apply here!

Collections and Archives Internship at the Seaport Museum, New York – Unpaid

Fall 2019 Collections and Archives Internship

Are you looking for an exciting internship that will provide you hand-on experience and skills in a museum environment? If so, the South Street Seaport Museum’s Collections and Archives Internship is for you!

The South Street Seaport Museum is dedicated to telling the vital story of the foundation of New York and its link to its great natural harbor. The Museum houses exhibition galleries, two working nineteenth century print shops, a large collections of works of art and artifacts, archives, a maritime reference library, and a fleet of historic vessels on Pier 16.

The Collections Department is currently in the middle of the first wall-to-wall inventory of its 27,000+ collections including paintings; drawings, prints and photographs; ship models; and historic artifacts; and a 65,000+ archival collections, including business and ship documents, manuscripts and ephemera. As a Collections and Archives Intern you’ll be a member of the small, dynamic Collections team. You will be able to have hands-on collections care experiences, as well as have the possibility to meet with other department heads, participate in meetings, and assist in general Museum events. This is a wonderful opportunity to gain cataloging, registration, and archiving experiences, and be involved in the day-to-day operations of the Museum that tells the history of “Where New York Begins.”

Intern responsibilities will include, but are not limited to assisting the department staff with the following tasks:

  • Research and cataloging items in the Museum’s collections management database Collector Systems
  • Assist in organizing and digitizing archival collections and institutional archives
  • Assisting with monitoring conditions, installing, and cleaning artifacts on display
  • Collect ideas and draft posts for the museum’s social media platforms on a monthly-basis
  • If time and interest permits, short-term independent research projects related to the collection can be designed

Qualifications: Candidates should be currently enrolled in or should have recently finished a history, art history, archives, or museum-related graduate or undergraduate program, possess basic computer skills, an interest in collections and registration work, and the ability to lift 30 pounds.

Timing/Duration: Internship is part-time and last for a minimum of 10 weeks beginning in early October 2019. Interns must work 2 to 3 days/week with a 10am-5pm (full-day); sorry, no half-day schedule permitted. This internship position is unpaid, and it is primarily for college credit. Application Deadline: August 12, 2019.

How to apply: Please send your cover letter, resume, and contact information for two references to the attention of the Director of Collections at collections@seany.org. No Phone Calls Please.


Articles + News

Art + Museum Transparency End Unpaid Internships Spreadsheet [Bonus: Take the Arts + Museums Transparency Internship Survey here]

Who’s that Girl?: Why so many Native women artists are unnamed in museums via Minneapolis of Art on Medium

Discover America’s 11 Most Endangered Historic Places for 2019 via National Trust for Historic Preservation

Ebony and Jet magazines’ photo archive will go to Smithsonian via NBC

Collections + Project Highlights

Memory Lab : For anyone interested in establishing and adding preservation services to their library, the Memory Lab network is accepting applications through August 16. Seven organizations will be identified as network partners and will spend one year creating personal archiving stations and programs for their communities based on the DC Public Library model. Chosen partners will receive training, mentoring, and financial support. Applications due: Friday, August 16, 2019; Apply here!

Valdosta State University Archives and Special Collections was awarded a grant from the Digital Library of Georgia to digitize historical deeds and plats (land maps) from primarily the South Georgia region. 

Dedicated to holding significant memories of the Greek American experience and Hellenic legacy, the National Hellenic Museum (NHM) announced, on July 24 the launch of the NHM Collections & Archives Portal, which allows anyone to access the Museum’s catalogs online from anywhere by viewing digitized artifacts and archival materials. View the collections online here.

Conferences, Symposiums, and Courses

Association of Architecture School Librarians – Annual Conference
When: March 12-15, 2020
Where: San Diego, CA
Call for Proposals deadline: September 30, 2019 at midnight PST
Learn More & Submit a Proposal

Visual Resources Association – Annual Conference
When: March 24-27, 2020
Where: Baltimore, MD
Learn More & submit a proposal for the VREPS Emerging Voices Session!

Library Collective – Annual Conference
When: March 11-13, 2020
Where: Knoxville, TN
The Collective is a conference-like coming together of next-generation librarians but without all the things that make regular conferences suck
Learn More

*Bonus* Just when you thought you couldn’t get any more specific w/ your Google searches…Check out their Advanced Power Searching Guide!

Check back next Thursday for more Happenings! Missed a week? Take a look at previous happenings here.

Reminder! CFP: 2019 VREPS x ArLiSNAP Virtual Conference

ArLiSNAP and VREPS welcome proposals from students and new professionals with an interest in art librarianship or visual resources management to present their work at our 2019 Virtual Conference.

Accessing the Arts: Trends, Innovations, and Challenges for the Information Professional

As information professionals, we are charged not only with stewarding our collections, but with fostering meaningful connections for our constituents. As such, providing access in physical and virtual spaces as diverse as our collections and our roles within them. Whether we are creating metadata, altering policy, working with our communities and/or underserved populations, or evaluating a content management system, we are tasked with pushing against systemic barriers to access or protecting sensitive materials from inappropriate access. In arts contexts, how do we consider access within the paradigms of copyright, privacy, cultural protocols, and other issues?

We invite presentation proposals that share research and projects highlighting access in art libraries and visual resource collections for our annual virtual conference, which is an opportunity for emerging professionals to present in a supportive and engaging space while connecting with other students and early career information professionals across North America. Proposals are open to individual presenters and co-presenters. Presentations are expected to last approximately 20 to 30 minutes. 

The virtual conference will take place on Saturday, October 26th at 1:00 PM CST. 

Submit your proposal via our Google Form to apply.

Proposals are due by Friday, August 30th. You must also be available to participate in a short practice session with the webinar software on Monday, September 23rd at 6:00 PM CST.

If you have any questions, please email the ArLiSNAP Conference Planning Liaisons, Hilary Wang (hwang63@pratt.edu) and Lauren Haberstock (lhaberstock@email.arizona.edu).