Collection + Project Highlights + Articles

Only Paid Internships to Be Posted to the SAA Career Center During their discussion of SAA’s Strategic Plan at the November 2019 meeting, the SAA Council determined that the organization would no longer allow unpaid internships to be posted in the SAA Career Center’s Internship Directory.

YouTube says copyright claims must be more specific Those crying foul over intellectual property must now provide a time stamp to point out where in a video the alleged infringement occurs.


ARCS 2019 Conference
Philadelphia, PA
November 7-9, 2019

VRA 2020 Conference
Baltimore, MD
March 24-27, 2020
Call for Proposals
Deadline: Friday, July 19th
Submit a proposal here


Super Cool Stuff

Goats May Be Able to Tell When Their Buddies Are Feeling Good or Baaad A new study has found that the animals can distinguish between positive and negative vocalizations

Land the Apollo 11 Command Module In Your Living RoomGoogle users can now view the Apollo 11 command module in zoomable 3D, via the search giant’s AR (augmented reality) in Search feature. This will mark the first time users can experience a cultural artifact via AR in Search, which debuted this past May, Google representatives said.





Job Posting: Visual Resources Specialist

Visual Resources Specialist at Macalester College, St. Paul, MN

Purpose of Position

Macalester College seeks to hire a part-time Visual Resources Specialist to work in the Art and Art History Department. This position is responsible for maintaining and developing the Art & Art History Department’s digital image collection-and supporting the use of digital media in teaching and research. It also provides integral departmental support for the teaching of Art & Art History. This position requires approximately 17.75 hours a week. Apply by July 20, 2019.

Primary Responsibilities

  • Work with Art Historians on image scanning and procurement. Provide teaching materials and classroom technology support for faculty upon request.
  • Provide support for the departmental web page and community outreach, including advertisements, posters, and social media
  • Curate, maintain and develop the  Art & Art History Digital Image Collection     
  • Oversee student workers and schedules. Initiates and supervises image acquisition, quality, description, and access
  • Create and maintain data dictionary with set vocabulary for consistent searches

   Secondary Responsibilities

  • Serves as a local resource for technical support and specialized questions in digital media
  • Works with Gallery Curator to create a database of Macalester Art  Collection


  • Bachelor’s degree in Art and/or Art History required
  • Minimum of 1 year of Visual Resource experience required
  • Required experience with content management systems (CONTENT dm), Xcel, ArtStor, PowerPoint, Photoshop, and knowledge of digital scanning techniques and standards
  • Experience with Macintosh and PC platforms required
  • Proficiency in digital imaging practices and metadata standards (Dublin Core/VRA Core)
  • Basic knowledge of art history and knowledge of CAA and VRA Fair Use Guidelines
  • Excellent technical skills, with specific knowledge related to digital imaging and database management and use of Photoshop
  • Basic proficiency to be able to manage digital projectors, professional ink jet printers, digital cameras, computers, and other digital tools
  • Ability to work creatively and effectively with faculty, staff, students, parents, and alumni from diverse ethnic, cultural, and socioeconomic backgrounds
  • Experience with budget management

Application Guidelines

For best consideration, please submit resume and cover letter in one PDF through the Macalester Employment Opportunities webpage no later than July 20, 2019.

Review of applications will begin immediately. This posting will remain open until filled.

Institutional Overview

Since its founding in 1874, Macalester has provided students with the inspiration, insight, and experience to become successful and ethical leaders. Located in St. Paul, Minnesota, Macalester enrolls nearly 2,100 students who come from virtually every state and 91 countries. Macalester is committed to being a preeminent liberal arts college known for its high standards of scholarship and its special emphases on internationalism, multiculturalism, and service to society.

Macalester is proud of its longstanding commitment to social justice and creating a safe environment for all people regardless of sexual orientation, race, ethnicity, national origin, citizenship status, gender, religion, age, or ability. Macalester is dedicated to the goal of building a culturally diverse and pluralistic staff committed to working in a multicultural environment and strongly encourages applications from everyone who would add richness to our community, including people of color, individuals with disabilities and women.


This position is not eligible for benefits but has access to Macalester community benefits and discounts. For more information, please visit our website at https://www.macalester.edu/employmentser vices/benefits/.

Open Educational Resources: A Crash Course

Looking for more information on Open Educational Resources? Listen to Chelsea Stone, a previous VREPS Co-Chair, discuss OER in her crash course video! View the video here!

The Open Educational Resources movement in the United States and internationally is growing dramatically, as many government entities and educational institutions recognize the growing need and benefit of OERs. They are dynamic and evolving resources with the ability to reflect the nature of both teaching and learning. The field of OER research is also a growing field with studies exploring such things as cost savings, equitability of access, and student success using OER.

Stone, C. (2017). OER 101: A crash course in open educational resources [Online video]. (Available from Sacred Heart University, Fairfield, CT.

Exhibitions and Licensing Coordinator at Newfields (Indiana)

Exhibitions and Licensing Coordinator Please put “Exhibitions and Licensing Coordinator” in the subject line if you are submitting your application by email.

Position type: Full-time Basic work week: 37.5 hours per week, Monday – Friday

OVERVIEW The Exhibitions and Licensing Coordinator assists the Exhibitions department with the development and production of a wide range of exhibition projects, from initial proposal review to budget and scheduling to execution and debriefing. The Exhibitions and Licensing Coordinator assists the Rights and Reproductions department with daily tasks including, but not limited to: processing external image requests, and management of copyright research and information retention.

Primary Responsibilities: The following responsibilities describe the general nature of work for employees in this position, but this is not intended as an exclusive or all-inclusive inventory.

  • Assist in the preparation and monitoring of exhibition, seasonal programming, and rotation budgets and timelines.
  • Maintain and distribute approved exhibition and rotation schedules.
  • Prepare, distribute, track, and follow up on proposals for Newfields-organized exhibitions for loan to venues.
  • Assist with monitoring and managing development of exhibitions, including serving on cross-departmental core teams, as assigned.
  • Process external requests for the use of Newfields media, including negotiating reproduction and/or preparation fees (as applicable), processing invoices, and retaining completed permission use contracts.
  • Receive and archive publication materials, both Newfields created and gratis copies from external requests, in the Bibliography module of Newfields’ CMS.
  • Assist as needed with the oversight of site-specific location shoots.
  • Liaise with other Newfields departments, including but not limited to Curatorial; Retail; Interpretation, Media and Publishing; and Marketing and Communications, as well as external stakeholders on projects as needed to obtain media files, clear use permissions, and/or prepare fair use analyses for the following:
    • Oversee all Tier 3 and 4 temporary exhibitions and all permanent collection rotations;
    • Assist with ongoing publication and catalogue projects; and
    • Other licensing as needed.

Required Skills:

  • Excellent written and verbal communication skills;
  • Excellent organizational skills and attention to detail;
  • The ability to manage multiple projects simultaneously;
  • The ability to work both independently and cooperatively with cross-departmental teams;
  • Proficiency in Microsoft Office Suite required; and
  • Familiarity with Adobe Creative Suite, KE-EMu, and Piction (or similar collections management and digital asset management systems) preferred.

Education and/or Experience:

  • Bachelor of Arts degree with a minimum of two years of related work experience or equivalent combination of education, training, and experience;
  • Masters degree in Arts Administration, Art History, Collections Management, or Museum Studies preferred;
  • Knowledge of copyright law, with a primary focus on fair use within a museum context preferred.

A competitive salary is offered for all positions and a generous benefits package for full-time positions. To perform the job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To apply, please send your resume, cover letter and Newfields application to:

Mail: Newfields ATTN: Human Resources 4000 Michigan Road Indianapolis, IN 46208

E-mail: hr@discovernewfields.org

Fax: 317-920-2655 No phone calls, please.

About Newfields Newfields offers dynamic experiences with art and nature for guests of all ages. The 152-acre cultural campus features art galleries, lush gardens, a historic home, performance spaces, a nature preserve and sculpture park. From inspiring exhibitions in the IMA Galleries, to concerts in The Toby, to a stroll through The Garden with a glass of something cold, guests are invited to interact with art and nature in exciting new ways. Newfields is home to the Indianapolis Museum of Art, among the ten largest and ten oldest general art museums in the nation; the Lilly House, a National Historic Landmark; The Garden, featuring 40 acres of contemporary and historic gardens, a working greenhouse and an orchard; and The Virginia B. Fairbanks Art & Nature Park: 100 Acres, one of the largest art and nature parks in the country. The Newfields campus extends outside of Indianapolis with Miller House and Garden in Columbus, Ind.—one of the nation’s most highly regarded examples of mid-century Modernist architecture. For more information visit discovernewfields.org.

Diversity Newfields recognizes that museum audiences and their interests are changing, and as Newfields transforms our audience experience, we are creating expanded, innovative opportunities to actively engage and entertain our guests. Celebrating the diversity of our donors, guests, volunteers and staff is a key part of this Newfields vision. Diversity is understanding, respecting, and valuing differences, including, but not limited to, race, color, national origin, religion, sex, sexual orientation, gender identity, protected veteran status, disability, or any other legally protected status.

Simply put, we believe our guests and donors are best served by a host team, comprised of both staff and volunteers, that reflects the diversity represented within our communities and that takes full advantage of the unique viewpoints, talents and experiences of each and every person who works here. We strive to attract and retain exceptional employees who feel comfortable in an inclusive culture that supports their ability to thrive and add their voice to the ongoing conversation.

Indianapolis Indianapolis is a city with a MSA of 2,000,000 people. More than 60% of the population is under 44 years of age and the city’s racial demographic breakdown is approximately 79% White, 16% Black, 3% Asian, and 2% other, with 7% of the overall citizenry identifying as Hispanic. In 2016 Forbes named Indianapolis one of the top 10 cities to live in for young professionals citing its high standard and low cost of living, while Vogue told its readers not to call Indianapolis a “Flyover City”, but to go see how vibrant it is for themselves. With a host of new bars and restaurants, nationally recognized symphony, theater, cabaret, sports teams, and the Herron School of Art + Design, Newfield’s hometown is a perfect place to build a career and enjoy life.

Job: Digital Archivist

Apply to be a Digital Archivist for a private family archive.

Position Summary:

Under the supervision of the Archivist, the Digital Archivist will be responsible for the appraisal, preservation, digitization, arrangement, and cataloging of a wide range of materials in a private family archives in Bellevue, WA. We encourage our employees to embrace the values of integrity, humility, curiosity, self-reliance, and compassion.

Essential Duties and Responsibilities:

  • Appraise, accession, digitize, arrange, preserve, and catalog materials according to the Principal’s needs and priorities.
  • Develop and maintain digital asset management (DAM) workflows and processes for the collection including accession, controlled vocabularies, metadata design, and metadata management, with the intent to improve search, retrieval, digital organization, and upkeep of DAM user manuals.
  • Provide periodic progress reports on projects to the Archivist and Principal.
  • Assist the Archivist with research requests and stand in for the Archivist when necessary.

Required Competencies:

  • MLS/MLIS from an accredited program with an archival specialization, archival coursework, or equivalent experience in archives.
  • Experience with digital records, digitization projects, data migration, and digital asset management in a cultural institution.
  • Familiarity with metadata standards such as IPTC, VRA, or Dublin Core.
  • Familiarity with Photoshop, Final Cut Pro, and audiovisual digitization practices.
  • Working knowledge of preservation issues and treatments for both physical and digital materials.
  • Historical, genealogical, financial, and personal research skills commensurate with an undergraduate degree in the humanities is desirable.
  • Excellent written and oral communication skills.
  • Ability to independently manage multiple priorities in a timely and effective manner.
  • Ability to work independently, with co-workers, and with vendors.
  • Ability to adhere to strict security protocols and confidentiality policies.

Commensurate with education and experience. Benefits include medical and dental coverage, 401k with employer match, and paid time off.

Will be required to perform other duties as requested, directed, or assigned.

Applicants should send resumes and cover letters to archives@pistolcreek.com

Reminder: VRA Jobs Digest

Looking for a job in the field of visual resources, archives, and/or image & media management?! Are you interested in issues relating to the organization, access, and preservation of visual information? Are you also looking for a job? You’re in luck – Click here to subscribe to VRA’s weekly Job Digest!

[VRA Membership is NOT required to subscribe]

Sitting on the other side of desk? Know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to Kendra.


Awards, Scholarships, and $$$

Linked Data for the Humanities class (18 full scholarships available)
Apply Here
Early registration scholarships for students and early career professionals has been extended until March 15! Send a short note to
penndreamlab@gmail.com – the scholarship knocks $250 off the registration fee!

ARLIS/NA IRC Study Tour Scholarship
$1,000 scholarship (w/ commitments)
Deadline: March 18, 2019
Apply Here
Commitments include:
-Complete application by deadline
-Participate in ARLIS/NA IRC Study Tour to Venice, Italy, June 10-16, 2019
-Assist the study tour leaders with documentation during and after the tour, including posts on ARLIS/NA social media
-Assist with the half-day symposium in Venice; Following the tour, write a blog post about your experience for the ARLIS/NA web site
-Organize any relevant materials for sharing on the ARLIS/NA Learning Portal
-Share ideas for ongoing collaboration with Venetian libraries and librarians
-Provide input to IRC, Professional Development Committee, Awards Committee, ArLiSNAP, and other groups to develop future scholarship opportunities

Advice, Articles, & Toolkits

How much do you know about U.S. Copyright Laws?! Take this quiz to test your knowledge!

The Visual Materials Cataloging and Access Committee (VMCAC) Views Newsletter

VRA Bulletin Special Issue: Cataloging Today: Enlarging the Sphere (Volume 45, Issue 2)

Artists and Activists Prepare Political Responses to Whitney Biennial
“On February 25, the Whitney Museum of American Art announced the 75 artists who will be participating in the 2019 Whitney Biennial. In the days following, artists and activists have responded to the hotly-anticipated event of contemporary art, which opens May 17, with simultaneous excitement and militancy. These reactions come in response to reports identifying a Whitney vice chairman, Warren Kanders, as the owner and CEO of Safariland, a multi-billion dollar weapons manufacturer. Safariland’s tear gas has been used at political clashes including at Standing Rock, Baltimore, Ferguson, Gaza, and recently, at the US–Mexico border, where it was launched at Central American asylum-seekers.”

CFPs, Conferences, Symposiums, and such…

BitCurator Consortium (BCC)
Round-table Topic: The Ethics of Born-Digital Collecting
When: Friday, March 22, 2019 from 10am-11:30am EST
Register Here (Registration is free and open to the public with limited registration spots.)

VRA New England Chapter Meeting
Where: Trinity College, Hartford, CT
When: May 31, 2019

LACUNY Institute 2019
Call for Posters
Topic: Students are Evolving, Are Libraries Adapting?
Deadline: Friday, March 8, 2019
Learn More & Submit a Poster

VRA Bulletin
Call for Content – Spring 2019 Issue
Learn More and Submit an Article

Webinars, Podcasts, and more

Topic: Starting Right: Introduction to Digital Project Management Planning – Two, two-hour sessions over the course of two days
When: March 13-14, 2019
Register Here

Launched in 2012 as a professional development webinar series, MCN Pro is a learning community aimed at providing engaging and effective professional development training and connecting experts across the MCN community. These workshops feature some of the best and brightest from the MCN community who share their experience, skills, and knowledge in an ongoing series of how-to sessions.

Check back next Thursday for more Happenings! Missed a week? Take a look at previous happenings here.

Join the YAM team! – MT

The Yellowstone Art Museum is looking for a Registrar!

Title: Registrar
Reports to:
Supervisory responsibilities: Volunteers, Interns, and Contract personnels
Status: Full-time, exempt

Apply herehttps://www.artmuseum.org/about/join-the-yam-team/

Position summary:
The Registrar is a member of the curatorial department and has primary responsibility for the physical maintenance of the permanent collections, loan objects, and all related documentation, and for sound and ethical decisions relating to their long-term preservation. The Registrar develops and refines record-keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects; and implements conservation plans.

Primary responsibilities:

  • Ensure that the computerized record-keeping system is efficient and up-to-date, within the limits of available resources.
  • Periodically review all systems for record-keeping and information retrieval for accuracy and efficiency.
  • Establish and maintain an offsite backup system for all collections data and records.
  • Establish a system for conducting regular collection inventory.
  • Maintain efficiently laid-out and isolated object preparation and work spaces.


  • Create, compile, and maintain legal documents, histories of use, and physical histories of permanent collection objects. Monitor legal and ethical implications and ensure high standards in all transactions.
  • Prepare or update condition reports on all incoming and outgoing objects, including loans.
  • Prepare deeds of gift, loan forms, shipping and receiving reports, and all other necessary paperwork pertaining to the movement and ownership of works borrowed or in the permanent collections. Maintain communications with artists, donors, and lenders relating to these records.
  • Assign accession numbers and establish permanent records and files for all new acquisitions, including computerized records and card files, photographic and/or digital records, conservation histories, provenance documentation, and the like.
  • Maintain annual lists of all outgoing loans, incoming loans, and donations; prepare semi-annual reports of loan status, conservation activity, and acquisitions to date in all areas (permanent collections, documentation, and library); maintain “shelf list” of accession numbers.
  • Update insurance values, as necessary and feasible.
  • Maintain up-to-date location records.
  • Respond to internal and external requests for photographs of objects, including arrangements for production and shipment of photographs.
  • Maintain records of publication of permanent collection objects.

Storage and movement of objects

  • Oversee all handling and marking of objects.
  • Undertake matting, hinging, and framing, as necessary.
  • Prepare ID photographs for new acquisitions.
  • Develop storage solutions for all collections; incorporate new acquisitions according to established protocol and the highest professional standards.
  • Coordinate all packing and shipping of collection objects and incoming and/or outgoing exhibitions. Work with Curator to ensure reasonable schedules for temporary exhibitions.
  • Act as courier or designate courier(s).
  • Maintain archival supplies and tools.
  • Arrange shipping of all incoming and outgoing exhibition or loans.
  • Supervise all visitors to the collections and collection support spaces, including conservators, photographers, scholars, appraisers, donors, and surveyors.
  • Oversee general maintenance of storage and gallery spaces, including keeping them organized and arranging for their cleaning.
  • Act as the point person for security issues relating to storage and gallery spaces.
  • Assist with temporary exhibition and exhibit installation.


  • Work with the Curator to review conservation status of objects and implement conservation plan, resources permitting.
  • Maintain an IPM program in storage and gallery spaces.
  • Monitor interior environment records.
  • Maintain a system for monitoring fragile or otherwise at-risk objects.

Support and administration

  • Request invoices for all services rendered out of the collections area, including photographs, reimbursable packing and shipping costs, and related curatorial services.
  • Work with Curator to promote appropriate use of the collections.
  • Work with Curator to develop an annual budget for collection management; monitor expenditures.
  • Represent the institution within the local and professional community.

secondary responsibilities

  •  Maintain the Museum’s book, slide, and video libraries.
  •  Maintain the Museum’s Standard Facility Report (SFR) and provide upon request.
  •  Maintain the Museum’s disaster plan and pest management protocol; keep both documents current.
  •  Maintain institutional archives.
  • Respond to rights and reproductions requests.
  • Maintain a system for tracking and acknowledging donors to the collections. Work with Membership Manager to ensure full records are kept on donors.
  • Make object mounts, as required.
  • Train and supervise volunteers for specific records-related tasks.

minimum skills and qualifications

  • Bachelor’s degree required in museum studies, art, art history, or related. Master’s degree preferred
  • Three years professional experience in registration or collections management work
  • Exceptional organizational skills and ability to efficiently manage multiple tasks
  • Strong oral and written communication skills
  • Multi-tasking skills; self-starter
  • Ability to assess priorities and work well under pressure and with diverse groups of museum stakeholders
  • Ability to present on, advocate for, and support public access of museum collections
  • Skilled in digital and analog photography
  • Computer literacy with proficiency with PastPerfect, Microsoft Office, and Photoshop
  • Valid driver’s license and proof of insurance
  • Physically able to climb ladders and lift 40 pounds
  • Able to stand, sit, or be mobile for long periods of time
  • Must be able to be bonded and insured

To apply, send a cover letter, résumé, and three references to:

Attn: Human Resources – Registrar
Yellowstone Art Museum 
401 N 27th Street
Billings, MT 59101

Or email financeadmin@artmuseum.org (PDF format). No calls please. EOE

Photographer II – Vancouver

Vancouver Art Gallery Association

Full-time Position: Photographer II
Reporting to the Director of Operations, the incumbent coordinates the services of the
Photography section; performs administrative functions in relation to the photographic
section; and supervises the duties of Photographer I, interns and volunteers; investigates
new technology and equipment capabilities and recommends lighting and studio
improvements and the purchase of new materials and equipment; performs specialized
photography, and/or oversees the subsequent external processing of same, to translate art works from the Vancouver Art Gallery Permanent Collection and exhibitions program into reproduction quality photographs, digital or printed page mediums; photographs works of art in the studio, on location or in the galleries for publications, curatorial, marketing, registration, insurance and conservation purposes; develops procedures and photographic standards for the department;

Salary: $27.90 per hour Pay Grade 23, Step 1
Hours: Nine day fortnight
Please submit your resume by Friday, October 5, 2018 to Debra Nesbitt, Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, B.C. V6Z 2H7, Fax: (604)
682-1086 or email hr@vanartgallery.bc.ca

Coordinates the services of the Photographic department, by: scheduling requests from all Gallery departments of their photographic requirements; determining and setting work priorities for the section; setting publication time-frames, consulting with the Division Head to resolve conflicting requests and organizing and coordinating a pool of photographers from which the Gallery can draw upon when scheduling the staff photographer is not possible.

Performs specialized photography, and/or oversees the subsequent external processing of same, to translate art works from the Vancouver Art Gallery Permanent Collection and exhibitions program into reproduction quality photographs, digital or printed page mediums, by: examining works of art to determine feasibility and technical problems presented in photographing same; discussing aesthetic requirements with the curators, graphic designers and artists to ensure an appropriate representation of the art work; using specialized photographic techniques, materials and equipment, or adapting existing photographic procedures, equipment and technology, including the image archive; photographing works of art in the studio, on location or in the galleries; digitally editing images; for materials slated for reproduction in exhibition catalogues, marketing materials and the image archive; engaging outside labs and consulting with printing and scanning companies regarding the desired images and creative requirements; appraising the end product for optimum reproduction quality and accurate representation of the original art work and experimenting with innovative photographic approaches, methods and technologies to translate the art work.

Photographs works of art in the studio, on location or in the galleries for publication,
marketing, registration, insurance and conservation purposes.

Develops procedures and photographic standards for the photographic section, by:
developing workflow for studio or photographic services to facilitate the efficient completion of assignments; setting standards in terms of the photographic services; designing and overseeing a digital image archive, and planning for future development and recommending upgrading of the photographic equipment as required.

Schedules, trains and supervises subordinates and evaluates their work performance.
Assists the Director of Operations with the development and administration of the
departmental budget.

Investigates new technology and equipment capabilities and recommends lighting and
studio improvements and the purchase of new materials and equipment.

Performs a variety of miscellaneous related tasks, including: copying photographs and
reproductions for publicity publication or archival purposes and performing routine cleaning and maintenance of equipment

Degree, Diploma or portfolio in photography or media arts is required along with 5-7 years experience in photographic and digital work, including photographing fine art objects and experience in supervising photography staff. The successful applicant will employ a good knowledge of studio lighting techniques and provide quality digital imaging editing when photographing both two dimensional and three-dimensional works of art. Knowledge and experience in the safe handling and movement of artworks is essential; experience working in a museum or gallery setting is an asset. Key attributes include excellent organizational and communication skills; the ability to work in a fast-paced dynamic environment and coordinate on multiple projects with tight deadlines; and the ability to establish and maintain effective working relationships with colleagues and members of the public.

Digital Image Specialist – CA

Digital Image Specialist @ Asian Art Museum

Apply here

The museum is seeking a talented Image Specialist with a keen eye to help facilitate the smooth day-to-day operation of the museum’s onsite digital photography studio.  Under direction of the Head of Registration, and working in a high-volume setting, the Image Specialist will handle post-processing of the museum’s collections photography for purposes of print and electronic reproduction, research, study, and internal database uploads. The Image Specialist will provide image quality assurance and records management.  The candidate will also act as liaison to the Digital Asset Management System team and related tasks.  In addition, s/he will assist the department with copyright issues and image requests.  S/he will possess exceptional organizational, interpersonal, and analytical skills.

$23.3028 – $27.9872 per hour** with a generous benefits package


  1. Processes high volume of images while strictly adhering to the museum’s digital imaging workflow; including but not limited to maintaining accurate color management, adhering to file naming standards and metadata schemas, database content upload management, etc.
  2. Utilizes various museum systems in day-to-day work associated with asset and workflow management.
  3. Troubleshoots and solves complex technical problems associated with imaging.
  4. Assists as needed with studio photography, complex photo shoots as well as image retrieval.
  5. Performs routine hardware calibrations.
  6. Assists with providing necessary data to the DAMS project.
  7. Collaborates within department to determine best practices, benchmarks, and project workflows.
  8. Stays abreast of current best practices in imaging and preservation standards especially as applied to cultural heritage imaging, including camera systems, studio equipment, hardware, software, techniques, and industry-standard accepted best practices.
  9. Establishes and maintains files of archival images, and digital images of objects in the museum’s collections; makes sure the all photographic material is properly organized and labeled; manages the records of reproduction rights for objects in the collection.
  10. Coordinates the acquisition and maintenance of exhibition-related images on loan to the museum; serves as liaison with lenders regarding image rentals, distributes images internally as appropriate.
  11. Assists all staff, docents and the general public with requests for photographic materials.

Minimum Qualifications:

  • Bachelor of Arts degree in Photography or a related field from an accredited college or university and three years of increasingly responsible experience in various phases of digital photography and verifiable related professional imaging and retoucher work in a museum environment, OR an equivalent combination of training and experience.
  • Expert working knowledge of Photoshop including color and tonal correction, masking and compositing, layers, paths, actions, and non-destructive workflow.
  • Advanced working knowledge of Lightroom, CaptureOne, and image merging techniques such as focus stacking (Zerene, Helicon) and stitching (PTGui).
  • Excellent color acuity and extensive experience with calibration and color profiling.
  • Possesses a critical eye and meticulous attention to detail; understands the aesthetic principles of collections photography; exhibits discretion and good decision-making. Experience with and comfortable working within a busy production studio environment.
  • Outstanding organizational skills with an ability to take direction and manage changing priorities.
  • Excellent written and verbal communication skills and an ability to work collaboratively and respectfully.
  • Familiarity with peripheral systems, including collections and digital asset management systems. Fluent in both Mac and PC environments.
  • Prompt, reliable, and able to work independently and as a team player in a collaborative, collegial environment.
  • Demonstrated ability to meet established deadlines.
  • Previous museum experience and familiarity with Asian art and/or culture is preferred.

Opening at Bridwell Art Library – KY

The University of Louisville Libraries are looking for an energetic, creative and forward-thinking Director of the Margaret M. Bridwell Art Library. The successful candidate will be eager to engage students and faculty from an evolving Fine Arts program, and by crafting services, programs, and collections that support their learning, research and artistic endeavors. The Director has responsibility for all aspects of management and planning for the Art Library, reports to the Dean of Libraries and serves on the Dean’s senior library administrative team.

The Director will also have the opportunity to participate in significant projects impacting the entire University Libraries, such as developing digital scholarship services and engaging in assessment projects.

Applications received by October 19, 2018 are given full consideration in the initial screening. The position will remain open until filled.

Apply here and learn more!


  • Leadership: Provide innovative approaches to the development of services to faculty, students, researchers, and the community; manage operations of the library including the supervision of two full-time staff and student assistants; contribute to the goals and initiatives of the University Libraries.
  • Engagement:  Serve as liaison to the Hite Art Institute, Department of Fine Arts which currently occupies three locations within the city; promote use of the extensive print and electronic collections; collaborate with other liaison librarians, especially to other arts and humanities disciplines; use social media and other emerging technologies to engage users.
  • Information Literacy: Design and implement instructional programs and materials including online research guides and tutorials; communicate with faculty about information literacy services and work with them to develop appropriate library assignments; collaborate with instruction librarians from the Research Assistance and Instruction Dept. on the development of new skills and approaches to teaching.
  • Reference: Provide information services in person and online to campus and community users.
  • Collection Management: Develop print and electronic collections in studio art, art and architecture history, design, artist’s books and curatorial studies; promote and build archival collections.
  • Outreach: Work with arts organizations in the community and seek opportunities for partnerships; cultivate and provide stewardship to donors.
  • Collaboration: Work with other Libraries faculty and departments on campus on new initiatives in areas such as digital scholarship and assessment.

Required Qualifications:

  • Master’s degree from an ALA-accredited program or international equivalent in library or information science
  • Undergraduate or graduate degree in an arts field or work experience in a fine arts organization
  • Three years relevant professional experience in an academic/research library
  • Knowledge of digital technologies, web design and social media; demonstrated ability to learn and use emerging technologies in innovative ways
  • Excellent interpersonal and communication skills
  • Ability to work collaboratively and independently, and to handle multiple priorities
  • Potential for satisfying the University Libraries Faculty promotion and tenure requirements

Desired Qualifications:

  • Familiarity with digital humanities
  • Experience providing instruction to classes and individuals
  • Experience providing reference services and familiarity with methods of scholarly research in art
  • Demonstrated commitment to public service
  • Experience providing services outside of the library setting
  • Demonstrated ability to work effectively and build strong relationships with colleagues, students, faculty, and researchers
  • Knowledge of collection development practices in art and architectural history, art, design, and curatorial studies
  • Reading or bibliographic knowledge of a second language
  • Supervisory experience
  • Membership in professional organizations such as ARLIS/NA

The initial rank and salary will depend upon experience and professional achievements. The University Libraries offer a comprehensive benefits package and annual vacation of 22 working days. Library faculty appointments are twelve-month, tenure-track positions.


Openings at The Frick

The Frick Collection is an art museum consisting of more than 1,400 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Archives Assistant
Part-time up to 28 hours/week Temporary, anticipated up to 2 years
Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.

Apply: https://www.frick.org/sites/default/files/2018/2018-archives-assistant-2.pdf

Copy Cataloger
Part-time up to 24 hours/week Temporary, anticipated 1-2 years

This is a paraprofessional position for a temporary project to catalog, itemize, and improve access to Library collections. Reporting to Head of Bibliographic Records, the duties of this position include: revision and creation of bibliographical records in OCLC WorldCat and Innovative Interfaces Inc. Millennium systems; revision and creation of item records in Millennium; producing labels as needed; and identification of items needing conservation treatment.

Apply: https://www.frick.org/sites/default/files/2018/2018-copy-cataloger_2.pdf

More Frick Career Listings