VRA Jobs Digest 7/18/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Visual Resources Specialist, Southern Methodist University, Dallas TX
    • Work directly with arts and humanities faculty to realize college and departmental learning goals.
    • Consult with faculty in the arts and humanities to develop and deliver a suite of services that support the integration of information resources and technology in their teaching and research, with special emphasis on visual resources and the digital humanities.
    • Curate, quality control, and troubleshoot relevant digital content.
  • Digital Archivist (part-time/temporary), Museum of Fine Arts Boston, Boston MA
    • Under the direction of the Manager of Image Licensing, the Digital Archivist is responsible for the recording and cataloging of visual collection information and serving as a liaison to the MFA Photo Studio.
  • Digital Content Assistant, Avery Architectural and Fine Arts Library, Columbia University, NYC
    • – providing information and service to researchers in person, by email, mail and phone
      – scheduling, organizing, and implementing photography sessions including processing and billing customer orders
      – developing/maintaining records for photographic files (data entry, editing, and reporting)
      – organizing, filing, re-sizing, and sharing digital image files
      – participating in mount/frame/repair of original materials for exhibitions
  • Metadata Librarian, Oregon State University, Corvallis OR
    • The Metadata Librarian will offer metadata consultation and instruction to both OSULP colleagues and the community more broadly, an effort that demands a strong knowledge of well-established and evolving metadata standards, as well as the practical applications of metadata standards to areas such as bibliographic records, research datasets, and cultural resource collections.
  • Cataloging Librarian II, Getty Research Center, Los Angeles CA
    • The position reports to the Head of Library Technical Services and has a leading role in the workflows that establish and maintain discovery of and access to the library’s published electronic, digital, physical resources, and data sets relating to scholarly art history, humanities, and art conservation in a variety of languages.
  • Digital Access and Metadata Librarian, Emerson College, Boston MA
    • The Digital Access and Metadata Librarian works to implement and maintain digital access projects including: development and implementation of metadata strategies, digitization of analog materials, and digital curation. Collaborates with the Digital Archivist on digital preservation
  • Digital Asset Librarian, Bose, Framingham MA
    • Organize and maintain asset folder structures in all PCD DAM and RAID systems
    • Create effective metadata schema that supports the business
    • Upload assets into some of the DAM systems
    • Enter and validate metadata as part of the asset upload process
    • Generate naming taxonomies and glossaries
    • Create and maintain a process to Track rights and usage expiration
  • Assistant Archivist, Walt Disney Company, Burbank CA
    • Help acquire assets (both digital and physical) for the collections of the Walt Disney Archives.
    • Appraise, process and prepare for storage incoming materials for both physical and digital storage (including, but not limited to, character merchandise, film production documentation and ephemera, original artwork, theme park collateral, and reference publications).
    • Update departmental informational resources and databases (data analysis and entry).
    • Fulfill research requests as assigned by Archives Director and managers.
  • Cataloging & Metadata Services Librarian, UNC Chapel Hill, Chapel Hill NC
    • The Kathrine R. Everett Law Library seeks applicants for the position of Cataloging and Metadata Services Librarian (CMSL). The CMSL is responsible for the creation, maintenance, and enrichment of metadata representing the library’s digital, physical, and virtual collections. This position manages the ongoing work of the law library’s catalog and is responsible for the cataloging of materials in all formats, including print and digital resources.
  • Archivist (Media), Smithsonian Institution, Washington DC
    • The archival unit of the NMAAHC includes paper, audio, photographic, and video materials. The Archivist for Film, Video and Sound is situated in the Office of Curatorial Affairs (OCA) and constitutes an essential member of the team needed to catalogue and oversee the care and restoration of the Museum’s video, film, sound and born-digital media by and about African Americans.
  • Visual Materials Associate Processing Archivist, Missouri Historical Society, Saint Louis MO
    • The Visual Materials Associate Processing Archivist will be responsible for all aspects of processing and cataloging the Missouri Historical Society’s Photographs and Prints and Moving Images and Sound collections.
  • Metadata Management Librarian, Fordham University, NYC
    • This position will work on the Libraries’ digital initiatives, managing all aspects of metadata production, editing, enhancement and mapping as well as serving as liaison between the Libraries and ESDN contacts at METRO. The candidate will also consult with other university departments regarding training, quality control and maintaining standards for their departmental digital projects. The candidate will also investigate new tools and standards for metadata production and provide documentation on best practices to ensure consistency.
  • Archivist/Database Manager, Confidential Art Advisory, NYC
    • A New York art advisory seeks a full-time archivist and database manager. The position requires attention to detail, an ability to multi-task, and excellent written and verbal communication skills.
  • Archives Assistant, Dia Art Foundation, Beacon NY
    • Dia Art Foundation is seeking a full-time Archives Assistant to assist with a two-year archival processing project, which is made possible by generous support from the Andrew W. Mellon Foundation. This position, based at Dia:Beacon in Beacon, New York, will assist Dia’s Archivist with the arranging, description, and re-housing of over 500 boxes of institutional records and manuscript collections.
  • Archivist (part-time), Michael Rosenfeld Gallery, NYC
    • Responsibilities Include: – Management of a 30 year photographic archive – Scan archival material and file digitally – Digitize all files and transparencies – Maintain the organizational structure of image files and transparency binders – Retouch images as needed – File and pull material from archive as needed – Work alongside librarian to maintain archival system

Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary


VRA Jobs Digest 7/5/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Curator and Visual Resource Manager, University of Nebraska Omaha, Omaha NE
    • Primary responsibility includes all aspects of scheduled exhibitions in the University Art Gallery along with oversight and maintenance of the permanent art and print collections. Secondary responsibility includes management of an Image Production Lab (IPL) where students document their art for the online portfolio review.
  • Digital Asset Librarian, Williams Lea Tag, Westlake Village CA
    • This role supports print and digital artwork production.   The Asset Librarian will review incoming assets to ensure they are fit for purpose and production ready. This role will also QC and package files for asset archival. Asset Lbrarian will be responsible for upload to multiple Digital Asset Management systems and will be responsible for all metedata tagging required for Digital Asset Management.
  • Archivist/Librarian, Adler Planetarium, Chicago IL
    • The Archivist & Librarian is responsible for the Adler’s institutional archives and other archival collections, administration of the Adler Planetarium’s library, and participating actively in the use and promotion of archival and library materials in the Adler’s public programs, special events, social media, and digital projects.
  • Metadata Librarian, Rutgers University, New Brunswick NJ
    • Rutgers University Libraries (RUL) seeks a dynamic, creative, and experienced individual to provide strategic direction and leadership in the creation and management of non-MARC metadata. This newly created position reports to the Head of Central Technical Services (CTS), and the successful candidate will serve in a department that is actively engaged in meeting evolving information organization, discovery, and access trends.
  • Metadata Librarian, USC, Los Angeles CA
    • The Metadata Librarian will apply knowledge of metadata, digitization, and technical expertise to incorporate new content from participating libraries into USC’s digital library management system. This involves the description of materials, the transformation of metadata into standard schemas, the training of student assistants and contributors in best practices related to metadata creation, digitization, and digital library practice, and in reviewing the work of contributors to ensure that it adheres to relevant standards and best practices.
  • Digital Asset Librarian, Orvis, Sunderland VT
    • Maintain and organize photography assets in the digital asset management system
    • Build consistent metadata structure for all digital assets
    • Gather/upload/tag photos from photographers in a timely, well organized manner
    • Research and gather information for metadata from multiple resources
  • Museum Exhibit Specialist (Imaging), New York State Museum, Albany NY
    • Under the general direction of a Museum Exhibit Specialist 2, the Museum Exhibit Specialist 1 (Imaging) will provide photographic and imaging services for Museum programs and exhibits.
  • Digital Image Collection Cataloger, Axelon Services Corporation, Kansas City MO
    • As a Digital Image Collection Cataloger you will partner with your manager and peers to add consistent keywords to the imagery and resources that are created by different areas in the company using aesthetic judgment and interpretation of images. These images include product concepts, stock numbers, illustration, lettering, photography, etc. A strong understanding of design terms is helpful, logic and analytical skills are needed to choose the best search keywords so the shoppers can easily find strong search results.
  • Outreach Support Specialist, ITHAKA, NYC
    • In this role you will provide support to the regional teams as they manage institutional participation interest within the regions for all products and services and all communities (e.g. higher education, secondary schools, government and non-profits, corporate and for-profit, public libraries).
  • Library Assistant III – Systems and Digital Initiatives, Loyola Marymount University, Los Angeles CA
    • Reporting to the Head of Systems and Digital Initiatives, the incumbent holds responsibilities supporting development and maintenance of the digital collections, Digital Commons, digital scholarship, the integrated library system, and related library technologies. The library is committed to achieving inclusive excellence and ethnic and racial diversity among our staff.
  • Humanities Research and Digital Scholarship Librarian, University of Minnesota, Twin Cities MN
    • The librarian in this position will serve as liaison to students, faculty, and staff affiliated with the Classical & Near East Studies Department, Philosophy Department, and Religious Studies Program. Liaison librarians combine skills in outreach, teaching, technology, and collection development with their knowledge of scholarly practices in assigned disciplines to partner with academic departments.
  • Archivist, Greene Naftali Gallery, NYC
    • The role spans a wide range of responsibilities, including managing the gallery’s archive (both digital and analog), retouching images, overseeing the website, and handling daily image requests for publications and press.
  • Archival Assistant, Levy Gorvy, NYC
    • Reporting to the Head of Research and Archives, the Archival Assistant is responsible for helping in all responsibilities relating to file management and maintenance of hard copy documents for general inventory and art fairs.

Curator of the Architecture and Design Collection – UCSB

What: Curator of the Architecture and Design Collection
Where: University of California, Santa Barbara
Application Deadline: Open until Filled

The Art, Design & Architecture Museum stimulates active learning about art and its role in society through a changing exhibition schedule and unique educational partnerships. By offering continuous access to original works of art and by working in partnership with campus resources, the AD&A Museum contributes to the development of critical thinking and visual literacy, while supporting the University’s goals of education, research, and service.

Located 100 miles northwest of Los Angeles, on the campus of UC Santa Barbara, the AD&A Museum has a distinguished Fine Arts collection of more than 8,500 works and the Architecture and Design Collection (ADC), the most extensive source of written and visual information on the development of Southern California architecture and landscape architecture.
The University is part of an established arts community that includes the Santa Barbara Museum of Art, Contemporary Arts Forum, Music Academy of the West, and other institutions.

Job Summary:
With the Director, the Curator oversees policies and procedures for collections management, determines conservation priorities, and establishes long-range plans for the collection. The Curator works independently with guidance from the Director of the Museum. S/he will be responsible for fundraising and representing the ADC to donors. This position requires extensive knowledge of architectural history with a special focus on California, detailed knowledge of museum/archival procedures especially as they relate to collections management and conservation, and a commitment to serving as a liaison to the campus and to the community.

The Curator supervises archivists and assistants, student curatorial assistants, and the ADC interns. The curator acts as advisor to the director of the History and Art and Architecture Department’s Architecture and Environment program, collaborating on programming, and occasionally teaching in the program.


Minimum Requirements:

  • At least five years of experience in a comparable position.
  • Requires extensive knowledge of architectural history with a special focus on California.
  • Detailed knowledge of museum/archival procedures especially as they relate to collections management and conservation.
  • A commitment to serving as a liaison to the campus and to the community.

Desirable Requirements: An MA or PhD in architectural history or a related field.

Learn more and Apply:


Assistant Curator – North Dakota Heritage Center

Job Summary:
The North Dakota Heritage Center and State Museum features approximately 40,000 sq. ft. of exhibit gallery space and 14,000 sq. ft. of on-site collections storage. This position will work with other Heritage Center staff, processing and moving collections, preparing objects for exhibition, monitoring objects on display and in storage, monitoring exhibit and storage environments, and installing exhibits as part of a team.

  • This position reports to the Curator of Collections Management.
  • Works closely with the Curator of Collections Management and Curator of Exhibits on daily operations related to the care, use, exhibition, and management of the artifact collections and records.
  • Catalogs, photographs, and houses museum collections.
  • Assists with installation and de-installation of exhibits at the Heritage Center and at the Society’s statewide historic sites.
  • Assists in the regular cleaning and maintenance of exhibits, including objects on display.
  • Assists in the fabrication and design of exhibit mounts and storage mounts.
  • Catalogs and processes condition reports for incoming loans.
  • Participates as a team member on exhibit teams, museum collections committee and other agency committees.
  • Some travel, evening, and/or weekend work will be required at times, particularly during exhibit installations.

Minimum Qualifications:

  • Bachelor’s degree in museum studies, history, archaeology, anthropology, fine arts, or a closely related field and two years of museum collections experience.
  • Demonstrated knowledge of the principles, best practices, concepts, and methodology related to museum collections management and the exhibition/display of historic and ethnographic objects.
  • Familiarity with updating and maintaining museum databases and collections records.
  • Good written and verbal skills in dealing with fellow employees, volunteers, and the general public.
  • Demonstrated experience assisting with exhibit installation and de-installation.
  • Demonstrated experience making exhibit mounts and storage mounts.
  • Demonstrated experience using the proper materials, tools, and techniques to handle, display, and pack artifacts safely.
  • Experience with museum cataloging procedures including a familiarity with nomenclature, condition reports, exhibit data sheets, and photography for cataloging and condition reports.
  • Experience with environmental monitoring including temperature and humidity levels using HOBO data loggers or similar equipment, basic integrated pest management techniques, and monitoring and controlling light levels in exhibits.
    Self directed, motivated, and organized.
  • Must have a valid driver’s license.
  • Must be able to lift and move at least fifty pounds.
  • Must be able to move and manipulate both heavy and delicate objects.
  • Must be able to climb ladders or portable stairs.

Preferred Qualifications:

Master’s degree in a museum studies-related field.

  • Experience working with Past Perfect and/or Proficio (ReDiscovery) including bar coding.
  • Experience with basic preventative conservation techniques including basic artifact cleaning procedures.
  • Ability to interpret exhibit-related schematic drawings.
  • Experience with hand and power tools.
  • Experience with matting and framing.

How to apply:
All applications for open State Historical Society of North Dakota positions must be made via the State of North Dakota Careers site. Paper submissions are not accepted.

Please submit a cover letter, resume, and three professional references. Application materials should include information that directly addresses how the applicant meets the minimum qualifications and summary of work. Applicants will be scored by their responses to the questionnaire questions.

Applicants are screened based on questionnaire score, qualifications, successful completion of the interview process, and a background and criminal investigation.

Anyone needing assistance or accommodations during any part of the application please contact Erica Houn: E-mail: ehoun@nd.gov phone: (701) 328-2327, fax: (701) 328-3710. If you are experiencing technical difficulties with the Application Process or uploading attachments please contact recruiter@nd.gov or (701) 328-3290.

Anyone needing more information on the position please contact Mark Sundlov at (701) 328-2124 or msundlov@nd.gov.

Applicants who are residents of ND and eligible to claim veteran’s preference must attach Form DD214 (must show character of discharge). Claims for disabled veteran’s preference must attach a current statement of disabled status from the Veteran’s Affairs Office with the application for employment.

Learn more about the North Dakota Heritage Center & State Museum: https://statemuseum.nd.gov/?

Learn more about the State Historical Society of North Dakota: www.history.nd.gov

Visit North Dakota State government: http://www.nd.gov

Dedalus Fellow – MoMA

What: Museum Archives Fellow
Where: Museum of Modern Art, New York City

The Dedalus Fellowship is a unique opportunity for an emerging art historian to be trained in archival work. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually. The fellow is responsible for the department’s work on audio and video recordings, by processing all new acquisitions and managing an ongoing project to conserve and reformat rare and fragile recordings, including working with an outside audio preservation laboratory. Assists with select unprocessed collections of archival documents, prepares inventories, and performs routine preservation measures. Provides crucial support for the physical retrieval and rehousing of archival collections. Assists the Archives staff with general reference and research functions and the daily activities of an extremely active department. Reports to The Rona Roob Museum Archivist.


Bachelor’s degree in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial. This position is fixed-term, beginning in September 2018 and ending in August 2020

Application deadline: July 1, 2018

How to apply:
If you would like to submit your resume and cover letter for consideration, please choose one of the following options:

By email: jobs@moma.org (most preferred option)
By fax: (212) 333-1107
By mail: The Museum of Modern Art
The Department of Human Resources
11 West 53 Street
New York, NY 10019

If submitting by email, please send us your resume and cover letter as one document in PDF format.

Please be advised that due to the high volume of applicants, we are able to contact only those candidates whose skills and background best fit the needs of the open positions. Thank you for your interest in employment opportunities at The Museum of Modern Art.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.


Archivist, Digital Archives – Canada

Job Title: Archivist, Digital Archives – Centre Canadien d’Architecture / Canadian Centre for Architecture
Division: Collection
Immediate superior: Associate Director, Collection
Status: Contractual (3 years), full time (35hrs/week)
Posting period: May 30 to June 18, 2018
Job entry: June or July 2018

Job summary:
The responsibilities of this job include the supervision, coordination and monitoring of the archival projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA’s digital repository with the IT department and Artefactual Systems. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description and works closely with the Digital division in developing a digital culture at the CCA.

Key responsibilities:

  • Management of born-digital archives
  • Develop and document practices for the arrangement, description, preservation, and management of born-digital archives in accordance with international standards and best practices
  • Plan, prioritize and review the processing of born-digital archives
  • Supervise the born-digital projects, including review and approval processing plans and editing archival descriptions
  • Collaborate with Reference, the Digital division, and external developers for on-site access to the digital archives
  • Collaborate with the Program, Research and Publications divisions in deciphering research material related —- but not exclusively —- to born digital archives and evaluating the relevancy for public concern
  • Manage daily use and collaborate with Artefactual Systems and the IT department on the strategic development of CCA’s Archivematica digital preservation system
  • Manage daily use and collaborate with Artefactual Systems and the Digital division on the strategic development of CCA’s Digital Archives Access Interface (open-source software)
  • Manage scripts and software utilities used in appraisal, arrangement, description, and SIP creation on dedicated BitCurator processing workstations
  • Supervises implementation of digital forensics tools and techniques for disk imaging of digital storage media

Acquisition of born-digital archives:

  • Develop CCA’s capacity to responsibly acquire electronic records and papers
  • Investigate potential acquisitions and evaluate proposed acquisitions
  • Coordinate transfers of digital files from donors, and acting as a liaison between records creators at CCA’s curatorial, archival, preservation and technical staff
  • Work directly with records creators to advise on record-keeping practices that will facilitate the eventual transfer of their archives

Advisory and administrative responsibilities:

  • Advise CCA staff of the functional requirements for acquiring, accessioning, preserving, arranging, describing, and providing access to (born-digital) archives and train archivists, curators, cataloguers, and interns as necessary
  • Prepare, with the access and archivists team, for a potential migration of archival
    metadata into a new archival management system
  • Contribute to discussions surrounding the management of digital assets, metadata as well as the representation and service of digital and digitized materials
  • Serve as the Collection Division’s internal and external representative and authority on issues related to (born-digital) archives

Required qualifications:

• Education : Master’s degree in library science, archival science, or other relevant field
• Experience: 3-5 years working in an archival repository, including experience working
with born-digital archival material
• Ability to work effectively in French and English;
• Project management experience
• Knowledge of ISAD(G), RAD, DACS, and other archival descriptive standards
• Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
• Demonstrated knowledge of digital preservation standards such as OAIS and Trustworthy Digital Repositories
• Knowledge of a wide range of computer storage media, file systems, software, and file
• Demonstrated experience in reading, using and manipulating both digitized and born-digital architectural records in common formats and programs (AutoCAD/Revit,
VectorWorks, Microstation, Rhino, Maya, etc.)
• Experience applying tools such as Archivematica and BitCurator to process born-digital
• Fluency in using GitHub, and experience in contributing to open-source projects
• Knowledge in working in Linux and with command-line interfaces
• Familiarity with programming/scripting languages such as Python, Ruby, and bash

Please submit your application before June 19, 2018 by email: rh@cca.qc.ca to the attention of Human Resources, Canadian Centre for Architecture, 1920 Baile Street, Montreal (Quebec) H3H 2S6.

Only successful applicants will be contacted. Please do not call. The CCA is an equal
opportunity employer.

Learn more: https://www.cca.qc.ca/en/58820/archivist-digital-archives