Awards, Scholarships, and $$$

Linked Data for the Humanities class (18 full scholarships available)
Apply Here
Early registration scholarships for students and early career professionals has been extended until March 15! Send a short note to
penndreamlab@gmail.com – the scholarship knocks $250 off the registration fee!

ARLIS/NA IRC Study Tour Scholarship
$1,000 scholarship (w/ commitments)
Deadline: March 18, 2019
Apply Here
Commitments include:
-Complete application by deadline
-Participate in ARLIS/NA IRC Study Tour to Venice, Italy, June 10-16, 2019
-Assist the study tour leaders with documentation during and after the tour, including posts on ARLIS/NA social media
-Assist with the half-day symposium in Venice; Following the tour, write a blog post about your experience for the ARLIS/NA web site
-Organize any relevant materials for sharing on the ARLIS/NA Learning Portal
-Share ideas for ongoing collaboration with Venetian libraries and librarians
-Provide input to IRC, Professional Development Committee, Awards Committee, ArLiSNAP, and other groups to develop future scholarship opportunities

Advice, Articles, & Toolkits

How much do you know about U.S. Copyright Laws?! Take this quiz to test your knowledge!

The Visual Materials Cataloging and Access Committee (VMCAC) Views Newsletter

VRA Bulletin Special Issue: Cataloging Today: Enlarging the Sphere (Volume 45, Issue 2)

Artists and Activists Prepare Political Responses to Whitney Biennial
“On February 25, the Whitney Museum of American Art announced the 75 artists who will be participating in the 2019 Whitney Biennial. In the days following, artists and activists have responded to the hotly-anticipated event of contemporary art, which opens May 17, with simultaneous excitement and militancy. These reactions come in response to reports identifying a Whitney vice chairman, Warren Kanders, as the owner and CEO of Safariland, a multi-billion dollar weapons manufacturer. Safariland’s tear gas has been used at political clashes including at Standing Rock, Baltimore, Ferguson, Gaza, and recently, at the US–Mexico border, where it was launched at Central American asylum-seekers.”

CFPs, Conferences, Symposiums, and such…

BitCurator Consortium (BCC)
Round-table Topic: The Ethics of Born-Digital Collecting
When: Friday, March 22, 2019 from 10am-11:30am EST
Register Here (Registration is free and open to the public with limited registration spots.)

VRA New England Chapter Meeting
Where: Trinity College, Hartford, CT
When: May 31, 2019

LACUNY Institute 2019
Call for Posters
Topic: Students are Evolving, Are Libraries Adapting?
Deadline: Friday, March 8, 2019
Learn More & Submit a Poster

VRA Bulletin
Call for Content – Spring 2019 Issue
Learn More and Submit an Article

Webinars, Podcasts, and more

Topic: Starting Right: Introduction to Digital Project Management Planning – Two, two-hour sessions over the course of two days
When: March 13-14, 2019
Register Here

Launched in 2012 as a professional development webinar series, MCN Pro is a learning community aimed at providing engaging and effective professional development training and connecting experts across the MCN community. These workshops feature some of the best and brightest from the MCN community who share their experience, skills, and knowledge in an ongoing series of how-to sessions.

Check back next Thursday for more Happenings! Missed a week? Take a look at previous happenings here.


Join the YAM team! – MT

The Yellowstone Art Museum is looking for a Registrar!

Title: Registrar
Reports to:
Supervisory responsibilities: Volunteers, Interns, and Contract personnels
Status: Full-time, exempt

Apply herehttps://www.artmuseum.org/about/join-the-yam-team/

Position summary:
The Registrar is a member of the curatorial department and has primary responsibility for the physical maintenance of the permanent collections, loan objects, and all related documentation, and for sound and ethical decisions relating to their long-term preservation. The Registrar develops and refines record-keeping systems; establishes new records; develops and enforces protocol for storage, transport, and all movement of objects; and implements conservation plans.

Primary responsibilities:

  • Ensure that the computerized record-keeping system is efficient and up-to-date, within the limits of available resources.
  • Periodically review all systems for record-keeping and information retrieval for accuracy and efficiency.
  • Establish and maintain an offsite backup system for all collections data and records.
  • Establish a system for conducting regular collection inventory.
  • Maintain efficiently laid-out and isolated object preparation and work spaces.


  • Create, compile, and maintain legal documents, histories of use, and physical histories of permanent collection objects. Monitor legal and ethical implications and ensure high standards in all transactions.
  • Prepare or update condition reports on all incoming and outgoing objects, including loans.
  • Prepare deeds of gift, loan forms, shipping and receiving reports, and all other necessary paperwork pertaining to the movement and ownership of works borrowed or in the permanent collections. Maintain communications with artists, donors, and lenders relating to these records.
  • Assign accession numbers and establish permanent records and files for all new acquisitions, including computerized records and card files, photographic and/or digital records, conservation histories, provenance documentation, and the like.
  • Maintain annual lists of all outgoing loans, incoming loans, and donations; prepare semi-annual reports of loan status, conservation activity, and acquisitions to date in all areas (permanent collections, documentation, and library); maintain “shelf list” of accession numbers.
  • Update insurance values, as necessary and feasible.
  • Maintain up-to-date location records.
  • Respond to internal and external requests for photographs of objects, including arrangements for production and shipment of photographs.
  • Maintain records of publication of permanent collection objects.

Storage and movement of objects

  • Oversee all handling and marking of objects.
  • Undertake matting, hinging, and framing, as necessary.
  • Prepare ID photographs for new acquisitions.
  • Develop storage solutions for all collections; incorporate new acquisitions according to established protocol and the highest professional standards.
  • Coordinate all packing and shipping of collection objects and incoming and/or outgoing exhibitions. Work with Curator to ensure reasonable schedules for temporary exhibitions.
  • Act as courier or designate courier(s).
  • Maintain archival supplies and tools.
  • Arrange shipping of all incoming and outgoing exhibition or loans.
  • Supervise all visitors to the collections and collection support spaces, including conservators, photographers, scholars, appraisers, donors, and surveyors.
  • Oversee general maintenance of storage and gallery spaces, including keeping them organized and arranging for their cleaning.
  • Act as the point person for security issues relating to storage and gallery spaces.
  • Assist with temporary exhibition and exhibit installation.


  • Work with the Curator to review conservation status of objects and implement conservation plan, resources permitting.
  • Maintain an IPM program in storage and gallery spaces.
  • Monitor interior environment records.
  • Maintain a system for monitoring fragile or otherwise at-risk objects.

Support and administration

  • Request invoices for all services rendered out of the collections area, including photographs, reimbursable packing and shipping costs, and related curatorial services.
  • Work with Curator to promote appropriate use of the collections.
  • Work with Curator to develop an annual budget for collection management; monitor expenditures.
  • Represent the institution within the local and professional community.

secondary responsibilities

  •  Maintain the Museum’s book, slide, and video libraries.
  •  Maintain the Museum’s Standard Facility Report (SFR) and provide upon request.
  •  Maintain the Museum’s disaster plan and pest management protocol; keep both documents current.
  •  Maintain institutional archives.
  • Respond to rights and reproductions requests.
  • Maintain a system for tracking and acknowledging donors to the collections. Work with Membership Manager to ensure full records are kept on donors.
  • Make object mounts, as required.
  • Train and supervise volunteers for specific records-related tasks.

minimum skills and qualifications

  • Bachelor’s degree required in museum studies, art, art history, or related. Master’s degree preferred
  • Three years professional experience in registration or collections management work
  • Exceptional organizational skills and ability to efficiently manage multiple tasks
  • Strong oral and written communication skills
  • Multi-tasking skills; self-starter
  • Ability to assess priorities and work well under pressure and with diverse groups of museum stakeholders
  • Ability to present on, advocate for, and support public access of museum collections
  • Skilled in digital and analog photography
  • Computer literacy with proficiency with PastPerfect, Microsoft Office, and Photoshop
  • Valid driver’s license and proof of insurance
  • Physically able to climb ladders and lift 40 pounds
  • Able to stand, sit, or be mobile for long periods of time
  • Must be able to be bonded and insured

To apply, send a cover letter, résumé, and three references to:

Attn: Human Resources – Registrar
Yellowstone Art Museum 
401 N 27th Street
Billings, MT 59101

Or email financeadmin@artmuseum.org (PDF format). No calls please. EOE

Photographer II – Vancouver

Vancouver Art Gallery Association

Full-time Position: Photographer II
Reporting to the Director of Operations, the incumbent coordinates the services of the
Photography section; performs administrative functions in relation to the photographic
section; and supervises the duties of Photographer I, interns and volunteers; investigates
new technology and equipment capabilities and recommends lighting and studio
improvements and the purchase of new materials and equipment; performs specialized
photography, and/or oversees the subsequent external processing of same, to translate art works from the Vancouver Art Gallery Permanent Collection and exhibitions program into reproduction quality photographs, digital or printed page mediums; photographs works of art in the studio, on location or in the galleries for publications, curatorial, marketing, registration, insurance and conservation purposes; develops procedures and photographic standards for the department;

Salary: $27.90 per hour Pay Grade 23, Step 1
Hours: Nine day fortnight
Please submit your resume by Friday, October 5, 2018 to Debra Nesbitt, Director of Human Resources, Vancouver Art Gallery, 750 Hornby Street, Vancouver, B.C. V6Z 2H7, Fax: (604)
682-1086 or email hr@vanartgallery.bc.ca

Coordinates the services of the Photographic department, by: scheduling requests from all Gallery departments of their photographic requirements; determining and setting work priorities for the section; setting publication time-frames, consulting with the Division Head to resolve conflicting requests and organizing and coordinating a pool of photographers from which the Gallery can draw upon when scheduling the staff photographer is not possible.

Performs specialized photography, and/or oversees the subsequent external processing of same, to translate art works from the Vancouver Art Gallery Permanent Collection and exhibitions program into reproduction quality photographs, digital or printed page mediums, by: examining works of art to determine feasibility and technical problems presented in photographing same; discussing aesthetic requirements with the curators, graphic designers and artists to ensure an appropriate representation of the art work; using specialized photographic techniques, materials and equipment, or adapting existing photographic procedures, equipment and technology, including the image archive; photographing works of art in the studio, on location or in the galleries; digitally editing images; for materials slated for reproduction in exhibition catalogues, marketing materials and the image archive; engaging outside labs and consulting with printing and scanning companies regarding the desired images and creative requirements; appraising the end product for optimum reproduction quality and accurate representation of the original art work and experimenting with innovative photographic approaches, methods and technologies to translate the art work.

Photographs works of art in the studio, on location or in the galleries for publication,
marketing, registration, insurance and conservation purposes.

Develops procedures and photographic standards for the photographic section, by:
developing workflow for studio or photographic services to facilitate the efficient completion of assignments; setting standards in terms of the photographic services; designing and overseeing a digital image archive, and planning for future development and recommending upgrading of the photographic equipment as required.

Schedules, trains and supervises subordinates and evaluates their work performance.
Assists the Director of Operations with the development and administration of the
departmental budget.

Investigates new technology and equipment capabilities and recommends lighting and
studio improvements and the purchase of new materials and equipment.

Performs a variety of miscellaneous related tasks, including: copying photographs and
reproductions for publicity publication or archival purposes and performing routine cleaning and maintenance of equipment

Degree, Diploma or portfolio in photography or media arts is required along with 5-7 years experience in photographic and digital work, including photographing fine art objects and experience in supervising photography staff. The successful applicant will employ a good knowledge of studio lighting techniques and provide quality digital imaging editing when photographing both two dimensional and three-dimensional works of art. Knowledge and experience in the safe handling and movement of artworks is essential; experience working in a museum or gallery setting is an asset. Key attributes include excellent organizational and communication skills; the ability to work in a fast-paced dynamic environment and coordinate on multiple projects with tight deadlines; and the ability to establish and maintain effective working relationships with colleagues and members of the public.

Digital Image Specialist – CA

Digital Image Specialist @ Asian Art Museum

Apply here

The museum is seeking a talented Image Specialist with a keen eye to help facilitate the smooth day-to-day operation of the museum’s onsite digital photography studio.  Under direction of the Head of Registration, and working in a high-volume setting, the Image Specialist will handle post-processing of the museum’s collections photography for purposes of print and electronic reproduction, research, study, and internal database uploads. The Image Specialist will provide image quality assurance and records management.  The candidate will also act as liaison to the Digital Asset Management System team and related tasks.  In addition, s/he will assist the department with copyright issues and image requests.  S/he will possess exceptional organizational, interpersonal, and analytical skills.

$23.3028 – $27.9872 per hour** with a generous benefits package


  1. Processes high volume of images while strictly adhering to the museum’s digital imaging workflow; including but not limited to maintaining accurate color management, adhering to file naming standards and metadata schemas, database content upload management, etc.
  2. Utilizes various museum systems in day-to-day work associated with asset and workflow management.
  3. Troubleshoots and solves complex technical problems associated with imaging.
  4. Assists as needed with studio photography, complex photo shoots as well as image retrieval.
  5. Performs routine hardware calibrations.
  6. Assists with providing necessary data to the DAMS project.
  7. Collaborates within department to determine best practices, benchmarks, and project workflows.
  8. Stays abreast of current best practices in imaging and preservation standards especially as applied to cultural heritage imaging, including camera systems, studio equipment, hardware, software, techniques, and industry-standard accepted best practices.
  9. Establishes and maintains files of archival images, and digital images of objects in the museum’s collections; makes sure the all photographic material is properly organized and labeled; manages the records of reproduction rights for objects in the collection.
  10. Coordinates the acquisition and maintenance of exhibition-related images on loan to the museum; serves as liaison with lenders regarding image rentals, distributes images internally as appropriate.
  11. Assists all staff, docents and the general public with requests for photographic materials.

Minimum Qualifications:

  • Bachelor of Arts degree in Photography or a related field from an accredited college or university and three years of increasingly responsible experience in various phases of digital photography and verifiable related professional imaging and retoucher work in a museum environment, OR an equivalent combination of training and experience.
  • Expert working knowledge of Photoshop including color and tonal correction, masking and compositing, layers, paths, actions, and non-destructive workflow.
  • Advanced working knowledge of Lightroom, CaptureOne, and image merging techniques such as focus stacking (Zerene, Helicon) and stitching (PTGui).
  • Excellent color acuity and extensive experience with calibration and color profiling.
  • Possesses a critical eye and meticulous attention to detail; understands the aesthetic principles of collections photography; exhibits discretion and good decision-making. Experience with and comfortable working within a busy production studio environment.
  • Outstanding organizational skills with an ability to take direction and manage changing priorities.
  • Excellent written and verbal communication skills and an ability to work collaboratively and respectfully.
  • Familiarity with peripheral systems, including collections and digital asset management systems. Fluent in both Mac and PC environments.
  • Prompt, reliable, and able to work independently and as a team player in a collaborative, collegial environment.
  • Demonstrated ability to meet established deadlines.
  • Previous museum experience and familiarity with Asian art and/or culture is preferred.

Opening at Bridwell Art Library – KY

The University of Louisville Libraries are looking for an energetic, creative and forward-thinking Director of the Margaret M. Bridwell Art Library. The successful candidate will be eager to engage students and faculty from an evolving Fine Arts program, and by crafting services, programs, and collections that support their learning, research and artistic endeavors. The Director has responsibility for all aspects of management and planning for the Art Library, reports to the Dean of Libraries and serves on the Dean’s senior library administrative team.

The Director will also have the opportunity to participate in significant projects impacting the entire University Libraries, such as developing digital scholarship services and engaging in assessment projects.

Applications received by October 19, 2018 are given full consideration in the initial screening. The position will remain open until filled.

Apply here and learn more!


  • Leadership: Provide innovative approaches to the development of services to faculty, students, researchers, and the community; manage operations of the library including the supervision of two full-time staff and student assistants; contribute to the goals and initiatives of the University Libraries.
  • Engagement:  Serve as liaison to the Hite Art Institute, Department of Fine Arts which currently occupies three locations within the city; promote use of the extensive print and electronic collections; collaborate with other liaison librarians, especially to other arts and humanities disciplines; use social media and other emerging technologies to engage users.
  • Information Literacy: Design and implement instructional programs and materials including online research guides and tutorials; communicate with faculty about information literacy services and work with them to develop appropriate library assignments; collaborate with instruction librarians from the Research Assistance and Instruction Dept. on the development of new skills and approaches to teaching.
  • Reference: Provide information services in person and online to campus and community users.
  • Collection Management: Develop print and electronic collections in studio art, art and architecture history, design, artist’s books and curatorial studies; promote and build archival collections.
  • Outreach: Work with arts organizations in the community and seek opportunities for partnerships; cultivate and provide stewardship to donors.
  • Collaboration: Work with other Libraries faculty and departments on campus on new initiatives in areas such as digital scholarship and assessment.

Required Qualifications:

  • Master’s degree from an ALA-accredited program or international equivalent in library or information science
  • Undergraduate or graduate degree in an arts field or work experience in a fine arts organization
  • Three years relevant professional experience in an academic/research library
  • Knowledge of digital technologies, web design and social media; demonstrated ability to learn and use emerging technologies in innovative ways
  • Excellent interpersonal and communication skills
  • Ability to work collaboratively and independently, and to handle multiple priorities
  • Potential for satisfying the University Libraries Faculty promotion and tenure requirements

Desired Qualifications:

  • Familiarity with digital humanities
  • Experience providing instruction to classes and individuals
  • Experience providing reference services and familiarity with methods of scholarly research in art
  • Demonstrated commitment to public service
  • Experience providing services outside of the library setting
  • Demonstrated ability to work effectively and build strong relationships with colleagues, students, faculty, and researchers
  • Knowledge of collection development practices in art and architectural history, art, design, and curatorial studies
  • Reading or bibliographic knowledge of a second language
  • Supervisory experience
  • Membership in professional organizations such as ARLIS/NA

The initial rank and salary will depend upon experience and professional achievements. The University Libraries offer a comprehensive benefits package and annual vacation of 22 working days. Library faculty appointments are twelve-month, tenure-track positions.


Openings at The Frick

The Frick Collection is an art museum consisting of more than 1,400 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Archives Assistant
Part-time up to 28 hours/week Temporary, anticipated up to 2 years
Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.

Apply: https://www.frick.org/sites/default/files/2018/2018-archives-assistant-2.pdf

Copy Cataloger
Part-time up to 24 hours/week Temporary, anticipated 1-2 years

This is a paraprofessional position for a temporary project to catalog, itemize, and improve access to Library collections. Reporting to Head of Bibliographic Records, the duties of this position include: revision and creation of bibliographical records in OCLC WorldCat and Innovative Interfaces Inc. Millennium systems; revision and creation of item records in Millennium; producing labels as needed; and identification of items needing conservation treatment.

Apply: https://www.frick.org/sites/default/files/2018/2018-copy-cataloger_2.pdf

More Frick Career Listings

VRA Job Digest – 9/5/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Digital Humanities Assistant, San Diego State University, San Diego CA
    • Under the general supervision of the Director of the Digital Humanities Center, the person in this position will provide assistance for the daily operations of the Digital Humanities Center. The person in this position will support the Digital Humanities Librarian in overseeing space usage and activities, compiling usage statistics, and maintaining an inventory of hardware/software.
  • Visiting Digital Assets Librarian, Oakland University, Rochester MI
    • Oakland University’s Kresge Library seeks a versatile, creative, and service-oriented librarian to join us in enhancing the library’s growing digital collections within a collaborative, teaching library environment. The Visiting Digital Assets Librarian contributes to the acquisition, production, and management of the library’s digital assets and e-resources, and provides metadata and technical expertise to advance the library’s strategic goals in support of the university’s teaching, learning, and research endeavors.
  • Temporary Metadata Manager, UC Santa Barbara, Santa Barbara CA
    • Reporting to the Head of Content Management Services (CMS), the Metadata Management Librarian is primarily responsible for planning and implementing metadata quality control and quality assurance in current and upcoming large-scale metadata management projects and in day to day workflows.
  • Digital Collections Strategist, East Carolina University, Greenville NC
    • Reporting to the Head of Application and Digital Services, the Digital Collections Strategist will manage projects; seek and evaluate potential digital collections; collaborate with internal and external partners in the creation and support of online exhibitions and digital scholarship projects; and develop and implement strategies, best practices, standards, and technologies that support discovery, access, and management of ECU’s digital collections. The Strategist will facilitate meetings for a cross-departmental team responsible for the life cycle of digital assets at ECU including vision, creation, design, maintenance, promotion, and stewardship.
  • Metadata Transformation Librarian, Brandeis University, Waltham MA
    • Brandeis University seeks to hire a Metadata Technologies Librarian to provide leadership for the creation, analysis, enrichment and transformation of MARC and non-MARC metadata to support multiple applications across the Brandeis Library’s resource description, discovery and systems landscape.
  • Digital Archivist and Technologies Librarian, UC Berkeley, Berkeley CA
    • The University of California, Berkeley, is seeking a Digital Archives and Technologies Librarian to oversee the born-digital archives program and coordinate the in-house use of archival technologies in The Bancroft Library.
  • Digital Imaging Manager, The Getty, Los Angeles CA
    • As a senior member of the Getty Digital Imaging Department, the Getty Digital Imaging Manager will act as one of two managers in the department, specifically supporting the Getty Research Institute.  In this roll, the candidate provides expertise in the areas of digital capture hardware and software, embedded metadata, and digitization techniques and workflows, while maintaining rigorous adherence to current and developing international standards.
  • Archivist and Photo/Video Editor, Private Collection, NYC
    • Photographer and Private Collector seeks a full-time Archivist and Photo/Video Editor to manage the organization and maintenance of artworks, photographs (both analog and digital),and edit photo and video content.
  • Transcription Coordinator (part time, temporary), New York Botanical Garden, NYC
    • The Transcription Coordinator will work 35 hours per week for 10 months and will recruit, train and manage local volunteers and crowdsourced volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist.

Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary