*Paid* Internships at Getty

Getty Graduate Internships are offered in the four programs of the J. Paul Getty Trust—the J. Paul Getty Museum, the Getty Research Institute, the Getty Conservation Institute, and the Getty Foundation, as well as in Getty Publications—to graduate students who intend to pursue careers in fields related to the visual arts. Training and work experience placements are available in areas such as curatorial, education, conservation, research, publications, information management, public programs, and grantmaking.

Please see the list of internship position areas and host departments participating in 2019—2020 (PDF, 8 pp., 81kb). 

Internships are open to students of all nationalities. Applicants must be:

  • Students currently enrolled in a graduate program (Master of Arts (M.A.), Doctor of Philosophy (Ph.D.), graduate conservation certificate, or their equivalents for international applicants) in a field relevant to the internship(s) for which they are applying.


  • Individuals who have completed a relevant graduate degree (Master of Arts (M.A.), Doctor of Philosophy (Ph.D.), graduate conservation certificate, or their equivalents for international applicants) on or after January 1, 2016, with postgraduate activities in their field, paid or unpaid.

Internships are located at the Getty Center in Los Angeles or the Getty Villa in Malibu. All positions are full-time for twelve months from September 9, 2019, to September 4, 2020.

The grant amount is $30,000 for twelve months, plus $1,000 towards relocation expenses. Housing is not provided. Support for research travel is available for up to $2,500. Graduate Interns are eligible to enroll in the Getty’s health care plan. Please note that grant funds may be subject to federal and state taxes and deductions. Please see important information about the terms of these grants here.

Intern and Trainee Visa Categories
In order to participate in a Getty internship program, foreign nationals must enter the U.S. with a J-1 visa in the Intern or Trainee category or must be in compliance with the U.S. Department of State Requirements of the F-1 Visa Program. Students who are in F1 status when submitting a Getty internship application but who will have completed their studies (received their U.S. degree) before the start of the Getty internship, must allow for sufficient time outside the U.S. before applying for a J1 visa.

Detailed information on visa categories, timing, and requirements is available from the Getty’s Office of Scholars, Interns, and Professionals (OSIP). OSIP provides centralized administrative assistance, including support for the visa process, to Getty Trust grant recipients such as graduate interns, before and during their residence at the Getty.
How To Apply
Applicants are required to complete and submit the online Graduate Internship application form by 5:00p.m. Pacific Time on November 1, 2018. Materials received after the deadline will result in an incomplete application. We cannot accept applications hand-delivered to the Getty Center or those sent by e-mail or fax.

Application Materials 
As part of the application, you will need to prepare the following materials:

1. Personal Statement: Your Personal Statement should consist of no more than 500 words (two double-spaced pages) that explain how your Getty internship selections (choose two in order of preference) fit with your background and career goals. Include the reasons for your choice of specific departments or programs for an internship. Also describe what you hope to achieve from the experience and what you believe you can contribute.

2. Resume/Curriculum Vitae: Current resumes are required for all applicants. Please limit resumes to five pages.

3. Transcript(s)/Academic Records: We require transcripts/academic records for undergraduate degree/s (completed) and graduate degree/s (completed or in progress). Multiple transcripts must be combined into a single PDF before upload. Please be aware that we may request hardcopies of official transcripts/academic records at a later date in the evaluation process.

-If you graduated from a school outside of the United States, transcripts may be substituted with proof of completed courses and/or copies of diploma(s).

-If you are currently enrolled in a graduate program, provide proof of current enrollment (for example, your most recent transcript or academic record).

4. Letters of Recommendation (2): Applicants must request two confidential letters of recommendation submitted directly by their recommenders through the application system. Please note that additional letters will not be considered. Letters must be received no later than 5:00p.m. Pacific Time on November 1, 2018. Typically, the most appropriate recommenders are university faculty members who can address your academic performance. Other recommenders may include past or current employers in relevant fields who are familiar with your skills and abilities.

To request letters of recommendation, provide the name and contact information of your recommenders in the “Letters of Recommendation” section of the online application. The Getty will automatically contact your recommenders via email through the application system. You will be able to monitor your account to confirm that the letters have been submitted.

5. F-1 visa holders are required to submit copy of their I-20 form and proof that they will have enough OPT or CPT time to finish the Getty internship, if selected.
Begin a New Application
For the best user experience, we strongly recommend use of the Google Chrome browser. You may also use Firefox or Safari. The Internet Explorer (IE) browser is not compatible with our portal.

Create or update your account and password, log in, and begin a new application.

You may return to your work at any time by visiting the portal at the link above and logging into your account.

Due to the large volume of applications received, staff is unable to respond to application-related questions once the deadline has passed. Finalists will be contacted for phone or in-person interviews in January 2019. All applicants will be notified of the Getty Foundation’s decision in the spring of 2019.

For technical assistance, or if you cannot submit an online application, please contact gradinterns@getty.edu. We are available during normal business hours Pacific Time, and will attempt to respond within two business days.

Please address inquiries to:

Phone: (310) 440-7320
E-mail: gradinterns@getty.edu


Visual Resource Internship, Pace Gallery, New York, Chelsea Office

Pace Gallery’s Imaging department is looking for a Visual Resource Intern to assist our team with creating and editing metadata for our digital asset collection. Qualified candidates should be detail–oriented, able to multi-task effectively, work independently, and have an interest in archiving and asset management in a gallery setting. This is a fantastic opportunity for hands-on experience managing and maintaining a digital archive.

Candidates should be currently enrolled in or be a recent graduate of an MLIS program or related masters field and have knowledge of basic archival principles. Additional knowledge of digitization, archival processing, and interest in modern and contemporary art is helpful.

This is a paid internship with a flexible Monday through Friday schedule, 2 – 3 days a week from 10:00AM to 5:00PM. The internship will ideally continue until the end of semester (mid-December).

About the Role:

  • Assist the Visual Resource Team with ongoing research-based metadata project
  • Perform batch processing and ingestion of new digital assets according to established workflows
  • Help with additional department related tasks and projects as needed


About You:

  • Enrolled in Library/Information Science or Archives Program or other equivalent degree
  • Available for a minimum16 hours/week (schedule is flexible)
  • Familiarity with archival best practices and basic cataloging standards
  • Experience using a digital asset management system, content management system, or other structured database
  • Basic understanding of Photoshop, InDesign and Bridge, Mac and Microsoft applications
  • Knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials
  • Excellent written and verbal communication skills

Interested candidates should submit a cover letter and resume to jobs@pacegallery.com, with ‘Visual Resource Internship’ in the subject line. No phone calls please.

Pace is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

2018 VRAF Internship – Call for Applications

The Visual Resources Association Foundation (VRAF) is pleased to invite applications for the sixth VRAF Internship in visual resources and image management. This internship is generously funded by the Samuel H. Kress Foundation.


The VRAF Internship Award provides financial support for graduate students and recent graduates preparing for a career in visual resources and image management. The award grants $3,000 to support a period of internship in archives, libraries, museums, visual resources collections in academic institutions, or other appropriate contexts. It also provides $1,000 for professional development. A complete description of the internship and application instructions are available at: https://vrafoundation.com/internship-award/.

Below is the list of host institutions!

Collections Internship

What: Collections Internship
Where: Walsh Gallery – Seton Hall University
Supervisor: Collections Manager
Term:   1 semesters, with possibility of continuation.
Total Interns:  1 to 2 per annum

Students will work under the supervision of the Collections Manager on cataloguing, cleaning, and rehousing the Seton Hall University Museum of Anthropology and Archaeology Collection.  This important collection of artifacts is in the early stages of being fully documented and stored since being moved to their new location.  Interns must have excellent problem-solving and organizational skills and be able to work independently following a hands-on training period.  Though this internship is unpaid, we will assist you in obtaining internship credits from your university, if applicable.

Projects will include:
–       Verifying records, reconciling paper documentation with Past Perfect records
–       Creating and organizing files
–       Assessing a wide variety of artifacts (baskets, ceramics, textiles, etc.),
–       Taking high-resolution photographs, measuring, describing, numbering, condition reporting, and creating digital records
–       Updating data in Past Perfect to reflect standard cataloguing procedures

Learning Outcomes:
–       Develop the ability to safely handle and condition report a wide variety of artifacts, and be up-to-date with industry standards on collections care
–       Acquire an understanding of appropriate archival materials and storage techniques for a variety of artifacts
–       Gain knowledge of environmental concerns (light levels, temperature, humidity, pests, mold, etc.) and be able to effectively remediate them
–       Understand basic preventative care to ensure the long-term preservation of artifacts
–       Proficiency with the Past Perfect database, including nomenclature, entering information in accordance with standard cataloguing procedures
–       Create basic mounts and boxes for long-term storage of artifacts
–       Understanding appropriate work-flows for cataloguing artifacts

Work Schedule:
Schedule is flexible.  No fewer than 1 – 2 days per week (roughly 10 to 14 hours).

Required Experience:
Graduate student seeking a degree in Museum Studies or related course of study preferred. Alternatively, an Undergraduate student seeking a degree in Art History or History with at least 1 year of museum experience.

To Apply:  Send cover letter and resume to romana.schaeffer@shu.edu by June 15, 2018.  Anticipated start date of June 25, 2018.

Solomon R. Guggenheim Museum Fall 2018 Internships

The Solomon R. Guggenheim Museum is currently accepting applications for Fall 2018 internships in all museum departments including (but not limited to) Curatorial, Development, Education, Exhibition Management, Marketing, Media and Public Relations, and Publishing and Digital Media. Internships are also available with Guggenheim special projects and initiatives such as the Guggenheim Abu Dhabi Project, the Guggenheim UBS MAP Global Art Initiative, the Robert H. N. Ho Family Foundation Chinese Art Initiative, and the Panza Collection Initiative. The Fall 2018 Internship Program will begin on Thursday, September 20 and end on Friday, December 14. Fall internships are either full- or part-time, depending on the department. All internships require a minimum commitment of 16 hours (2 days) per week, and a number of openings require a 3 or 4 day per week commitment.IMG_5932

We are pleased to offer $500 stipends to all undergraduate-level students and $1,000 stipends to all graduate-level students who are accepted into the Fall 2018 Program.

Application deadline for Fall 2018 internships is June 1, 2018 (postmark).

Candidates must be of junior-year college level or above to be considered.

Internship Program Description:
The objective of the Internship Program is to offer practical museum training experience to individuals interested in pursuing careers in the arts and museum fields. Interns gain a broad understanding of how a particular department functions within the context of a major museum, as well as specific skills related to that department’s activities. Interns are assigned to a department based on academic background, professional skills, interests, and career goals. Interns participate in the ongoing work of Museum departments and contribute to specific projects or portions of larger departmental initiatives. For a full list of departments that offer internships, please see: www.quggenheim.org/internships.

Museum Culture Seminar Program:
The Museum Culture Seminar Program forms an integral part of our Internship Program. The program includes site visits to other New York arts and cultural institutions such as auction houses, galleries, corporate collections, and museums. Discussion with a wide array of arts and museum professionals, including Guggenheim staff, is facilitated. A field trip outside of New York City is planned for the end of each internship period.

How to Apply
Prospective applicants please send cover letter, resume, Guggenheim application form (found on web site), list of relevant coursework, academic writing sample, and two letters of recommendation via postal mail to: Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173.

For more information, please visit our web site: www.guggenheim.org/internships

Whitney Museum Openings

The Whitney Museum of American Art is seeking:

Research Fellow-Collections Information and Data, Media Preservation Initiative (Full-time, Temporary)

The Whitney Museum of American Art seeks a temporary Research Fellow in Collections Information and Data for the Museum’s Media Preservation Initiative (MPI), a collaborative effort to document, preserve, and conduct conservation assessments for time and media based works of art in the Museum’s permanent collection. The collection includes works that extend from as early as the 1930s through contemporary works utilizing the newest technologies. The collection houses a diverse set of physical materials, from film and video tape to digital files. The position is 3 days per week, 10 months in duration beginning September 2018 and ending in July 2019.

The Research Fellow- Collections Information and Data is conceived as a position that works in a collaborative environment with the MPI team in order to engage in an interdisciplinary approach to collections information and data practices that are required for complex time and media based works of art. The Research Fellow- Collections Information and Data will investigate and research works of art in an integrated approach by applying information and archival science best practices and theory to special projects. The Fellowship is intended to provide a unique environment in which practitioners across domains are given the opportunity to work on works of art that require new approaches to their research and preservation.

Learn more & apply:

Project Assistant, Museum’s Media Preservation Initiative

The Whitney Museum of American Art seeks a temporary Project Assistant for the Museum’s Media Preservation Initiative (MPI), a collaborative effort to document, preserve, and conduct conservation assessments for time and media based works of art in the Museum’s permanent collection. The collection includes historical works from as early as the 1930s as well as contemporary works utilizing the newest technologies. The collection houses a diverse set of physical materials, from film and video tape to digital files. The position is 3 days per week and ends September 30, 2019.

Working within the Research Resources department, the Project Assistant will assist with the drafting of documentation relating to MPI as well as other general assistance to the planning of the project. The role of this position is to draft reports on internal meetings and decision making as well as planning documentation, such as workflow diagrams and related project scheduling.

Learn more & apply:

Curatorial Project Assistant, Andy Warhol Film Project

A full-time, temporary position for a Curatorial Project Assistant is currently available working closely with the Assistant Curator, and the editing and writing Team for the Andy Warhol Film Project in the preparation, revision, editing and publication of manuscripts and illustrations for the second volume of the catalogue raisonné of the films of Andy Warhol. The end date for the position is January 31, 2020.

Responsibilities include: proofreading, reformatting, fact-checking and updating a major bibliography; updating and maintaining a data base of information about the Warhol films; maintaining and tracking 2,000 frame enlargements and photographs; exhibition research, loan forms and checklists; catalogue research (obtaining images and reproduction permissions; assembling back matter, etc.); compiling bibliographical archives; daily administrative support and other related duties.

Learn more & apply:



VRA Job Digest 5/10/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Art and Architecture Librarian (part-time), New York Institute of Technology, Old Westbury NY
    • Reporting to the Director of Branch Services, the Librarian works as a member of a collaborative staff providing information to support the university’s School of Architecture & Design programs.
  • Research Library Rights Coordinator, The Getty Research Institute, Los Angeles CA
    • The Getty Research Institute (GRI) seeks an experienced and knowledgeable Rights Coordinator to work with staff across the programs of the J. Paul Getty Trust as the central internal contact point regarding rights assessment and clearance for materials held in the GRI Research Library’s Special Collections.
  • Curator of the Visual Resources Collection, UW-Madison, Madison WI
    • The UW-Madison Art History department seeks an innovative and archivist-minded staff member to help transition its visual resources collection from the past (physical slides) to the future (digital collections and instructional technology). This position will be responsible for visual image cataloging with the help of a Project Assistant, archival management and assisting Art History faculty with digital resources.
  • Digital Asset Librarian (seasonal), Seattle Seahawks, Renton WA
    • The Digital Asset Librarian will be responsible for maintaining the Seattle Seahawks Photography Archive and Video Library. This includes the updating, organizing and keywording of all photography and video assets. This is a seasonal position running from July through February.
  • Administrator/Associate Cataloger, Sotheby’s, NYC
    • Work with department heads and specialists to contribute to the success of the European Furniture department in New York. The focus will be on departmental and sale administration, cataloguing and researching items consigned for sale, assisting with all aspects of developing and producing an auction catalogue, developing an understanding of the auction process, and developing expertise.
  • Multimedia Digital Archivist (temporary), Johns Hopkins University, Baltimore MD
    • The School of Nursing is seeking a Multimedia Digital Archivist that will report to the Dean’s Office..  This is a one-year, full-time position that will be responsible for organizing, digitizing and preserving photographs, videos, audio files, graphics, documents, learning objects, and other significant assets so they are readily searchable and retrievable. A primary function of this position is to review and ensure that all digital learning materials are culturally appropriate for internal and external use.
  • Film Archivist and Curator of Recorded Media, Rhode Island Historical Society, Providence RI
    • The Film Archivist and Curator of Recorded Media will respond to reference and research queries related to the film and audio collections; formulate and update policies for use, reproduction, and preservation of the collections; apply current processing methods to arrange, catalog and describe the collections…
  • Digital Humanities Librarian, University of Texas at Arlington, Arlington TX
    • The Digital Humanities Librarian provides leadership and vision for University Libraries connecting digital scholarship and scholarly communication strategic work. Advancing a foundational program while partnering with a collaborative team to teach, lead and participate in multidisciplinary research projects in support of the UTA Initiative for Digital Arts and Humanities, iDAH.
  • Head of Digital Creation, University of Texas at Arlington, Arlington TX
    • The Department Head of Digital Creation advances an open agenda through innovation and sustainable planning. Portfolio includes development, project management, implementation, and support of websites, digital collections, and other creative digital projects. Works with colleagues to achieve strategic goals through strong leadership and broad collaboration for an ambitious suite of services.
  • Miriam Matthews Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the Miriam Matthews Metadata Assistant (MMMA) creates descriptive and subject metadata for digitized photographs from the Miriam Matthews collection as part of an effort to promote discovery and use of these resources.
  • Los Angeles Times Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the Los Angeles Times Metadata Assistant (LATMA) creates descriptive and subject metadata for digitized Los Angeles Times photographs as part of a Haynes Foundation-funded effort to promote discovery and use of endangered photographs on nitrate film stock.
  • H. H. West Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the H. H. West Metadata Assistant (HHWMA) creates descriptive and subject metadata for digitized photographs from the H. H. West collection as part of an effort to promote discovery and use of endangered photographs on nitrate film stock.
  • CAD Archivist, KDS, Chandler AZ
    • The Database Coordinator (CAD Archivist) has the overall responsibility for performance, integrity and security of a database. The Database Coordinator (CAD Archivist) is responsible for the database organization, data entry, quality assurance and regular operations.
  • Head of the Arts & Humanities Division, UC Berkeley, Berkeley CA
    • The University of California, Berkeley seeks a collaborative, service-oriented librarian with demonstrated management and collection development experience to advance the Library’s engagement with research and teaching in support of the arts and humanities.
  • Metadata Technologies Librarian, Smith College, Northampton MA
    • Create, revise, enrich, and adapt high quality descriptive, administrative, and technical metadata in both MARC and non-MARC formats for physical, digitized, and born-digital resources at the item- and collection-levels. Utilize technologies and tools, such as bulk editing, automation techniques, and programmatic methods, to create, remediate, enrich, and transform metadata, often in collaboration with other departments.
  • Digital Access and Metadata Librarian, Marquette University, Milwaukee WI
    • The Digital Access and Metadata Librarian coordinates and manages the development and implementation of metadata strategies that support the discovery and curation of the Libraries’ digital content working collaboratively with Special Collections and Archives, Digital Scholarship, Digital Programs, and Library Information Technology.
  • Media Cataloger and Metadata Librarian, Juilliard, NYC
    • This position is responsible for cataloging sound recordings, videos, and digital media; cataloging of materials in other formats as needed. In addition, this position assists with oversight of library Media Room and media collection development, as well as performs reference work and assists with other aspects of library operations as necessary.
  • Paid Fall Internships, Richard Avedon Foundation, NYC
    • Interns will play an integral part in most major Foundation endeavors and, depending on level of experience, will assume varying degrees of responsibility.

Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary