2018 VRAF Internship – Call for Applications

The Visual Resources Association Foundation (VRAF) is pleased to invite applications for the sixth VRAF Internship in visual resources and image management. This internship is generously funded by the Samuel H. Kress Foundation.


The VRAF Internship Award provides financial support for graduate students and recent graduates preparing for a career in visual resources and image management. The award grants $3,000 to support a period of internship in archives, libraries, museums, visual resources collections in academic institutions, or other appropriate contexts. It also provides $1,000 for professional development. A complete description of the internship and application instructions are available at: https://vrafoundation.com/internship-award/.

Below is the list of host institutions!


Collections Internship

What: Collections Internship
Where: Walsh Gallery – Seton Hall University
Supervisor: Collections Manager
Term:   1 semesters, with possibility of continuation.
Total Interns:  1 to 2 per annum

Students will work under the supervision of the Collections Manager on cataloguing, cleaning, and rehousing the Seton Hall University Museum of Anthropology and Archaeology Collection.  This important collection of artifacts is in the early stages of being fully documented and stored since being moved to their new location.  Interns must have excellent problem-solving and organizational skills and be able to work independently following a hands-on training period.  Though this internship is unpaid, we will assist you in obtaining internship credits from your university, if applicable.

Projects will include:
–       Verifying records, reconciling paper documentation with Past Perfect records
–       Creating and organizing files
–       Assessing a wide variety of artifacts (baskets, ceramics, textiles, etc.),
–       Taking high-resolution photographs, measuring, describing, numbering, condition reporting, and creating digital records
–       Updating data in Past Perfect to reflect standard cataloguing procedures

Learning Outcomes:
–       Develop the ability to safely handle and condition report a wide variety of artifacts, and be up-to-date with industry standards on collections care
–       Acquire an understanding of appropriate archival materials and storage techniques for a variety of artifacts
–       Gain knowledge of environmental concerns (light levels, temperature, humidity, pests, mold, etc.) and be able to effectively remediate them
–       Understand basic preventative care to ensure the long-term preservation of artifacts
–       Proficiency with the Past Perfect database, including nomenclature, entering information in accordance with standard cataloguing procedures
–       Create basic mounts and boxes for long-term storage of artifacts
–       Understanding appropriate work-flows for cataloguing artifacts

Work Schedule:
Schedule is flexible.  No fewer than 1 – 2 days per week (roughly 10 to 14 hours).

Required Experience:
Graduate student seeking a degree in Museum Studies or related course of study preferred. Alternatively, an Undergraduate student seeking a degree in Art History or History with at least 1 year of museum experience.

To Apply:  Send cover letter and resume to romana.schaeffer@shu.edu by June 15, 2018.  Anticipated start date of June 25, 2018.

Solomon R. Guggenheim Museum Fall 2018 Internships

The Solomon R. Guggenheim Museum is currently accepting applications for Fall 2018 internships in all museum departments including (but not limited to) Curatorial, Development, Education, Exhibition Management, Marketing, Media and Public Relations, and Publishing and Digital Media. Internships are also available with Guggenheim special projects and initiatives such as the Guggenheim Abu Dhabi Project, the Guggenheim UBS MAP Global Art Initiative, the Robert H. N. Ho Family Foundation Chinese Art Initiative, and the Panza Collection Initiative. The Fall 2018 Internship Program will begin on Thursday, September 20 and end on Friday, December 14. Fall internships are either full- or part-time, depending on the department. All internships require a minimum commitment of 16 hours (2 days) per week, and a number of openings require a 3 or 4 day per week commitment.IMG_5932

We are pleased to offer $500 stipends to all undergraduate-level students and $1,000 stipends to all graduate-level students who are accepted into the Fall 2018 Program.

Application deadline for Fall 2018 internships is June 1, 2018 (postmark).

Candidates must be of junior-year college level or above to be considered.

Internship Program Description:
The objective of the Internship Program is to offer practical museum training experience to individuals interested in pursuing careers in the arts and museum fields. Interns gain a broad understanding of how a particular department functions within the context of a major museum, as well as specific skills related to that department’s activities. Interns are assigned to a department based on academic background, professional skills, interests, and career goals. Interns participate in the ongoing work of Museum departments and contribute to specific projects or portions of larger departmental initiatives. For a full list of departments that offer internships, please see: www.quggenheim.org/internships.

Museum Culture Seminar Program:
The Museum Culture Seminar Program forms an integral part of our Internship Program. The program includes site visits to other New York arts and cultural institutions such as auction houses, galleries, corporate collections, and museums. Discussion with a wide array of arts and museum professionals, including Guggenheim staff, is facilitated. A field trip outside of New York City is planned for the end of each internship period.

How to Apply
Prospective applicants please send cover letter, resume, Guggenheim application form (found on web site), list of relevant coursework, academic writing sample, and two letters of recommendation via postal mail to: Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173.

For more information, please visit our web site: www.guggenheim.org/internships

Whitney Museum Openings

The Whitney Museum of American Art is seeking:

Research Fellow-Collections Information and Data, Media Preservation Initiative (Full-time, Temporary)

The Whitney Museum of American Art seeks a temporary Research Fellow in Collections Information and Data for the Museum’s Media Preservation Initiative (MPI), a collaborative effort to document, preserve, and conduct conservation assessments for time and media based works of art in the Museum’s permanent collection. The collection includes works that extend from as early as the 1930s through contemporary works utilizing the newest technologies. The collection houses a diverse set of physical materials, from film and video tape to digital files. The position is 3 days per week, 10 months in duration beginning September 2018 and ending in July 2019.

The Research Fellow- Collections Information and Data is conceived as a position that works in a collaborative environment with the MPI team in order to engage in an interdisciplinary approach to collections information and data practices that are required for complex time and media based works of art. The Research Fellow- Collections Information and Data will investigate and research works of art in an integrated approach by applying information and archival science best practices and theory to special projects. The Fellowship is intended to provide a unique environment in which practitioners across domains are given the opportunity to work on works of art that require new approaches to their research and preservation.

Learn more & apply:

Project Assistant, Museum’s Media Preservation Initiative

The Whitney Museum of American Art seeks a temporary Project Assistant for the Museum’s Media Preservation Initiative (MPI), a collaborative effort to document, preserve, and conduct conservation assessments for time and media based works of art in the Museum’s permanent collection. The collection includes historical works from as early as the 1930s as well as contemporary works utilizing the newest technologies. The collection houses a diverse set of physical materials, from film and video tape to digital files. The position is 3 days per week and ends September 30, 2019.

Working within the Research Resources department, the Project Assistant will assist with the drafting of documentation relating to MPI as well as other general assistance to the planning of the project. The role of this position is to draft reports on internal meetings and decision making as well as planning documentation, such as workflow diagrams and related project scheduling.

Learn more & apply:

Curatorial Project Assistant, Andy Warhol Film Project

A full-time, temporary position for a Curatorial Project Assistant is currently available working closely with the Assistant Curator, and the editing and writing Team for the Andy Warhol Film Project in the preparation, revision, editing and publication of manuscripts and illustrations for the second volume of the catalogue raisonné of the films of Andy Warhol. The end date for the position is January 31, 2020.

Responsibilities include: proofreading, reformatting, fact-checking and updating a major bibliography; updating and maintaining a data base of information about the Warhol films; maintaining and tracking 2,000 frame enlargements and photographs; exhibition research, loan forms and checklists; catalogue research (obtaining images and reproduction permissions; assembling back matter, etc.); compiling bibliographical archives; daily administrative support and other related duties.

Learn more & apply:



VRA Job Digest 5/10/18

If you haven’t already, subscribe to the VRA’s Jobs Digest email here!

  • Art and Architecture Librarian (part-time), New York Institute of Technology, Old Westbury NY
    • Reporting to the Director of Branch Services, the Librarian works as a member of a collaborative staff providing information to support the university’s School of Architecture & Design programs.
  • Research Library Rights Coordinator, The Getty Research Institute, Los Angeles CA
    • The Getty Research Institute (GRI) seeks an experienced and knowledgeable Rights Coordinator to work with staff across the programs of the J. Paul Getty Trust as the central internal contact point regarding rights assessment and clearance for materials held in the GRI Research Library’s Special Collections.
  • Curator of the Visual Resources Collection, UW-Madison, Madison WI
    • The UW-Madison Art History department seeks an innovative and archivist-minded staff member to help transition its visual resources collection from the past (physical slides) to the future (digital collections and instructional technology). This position will be responsible for visual image cataloging with the help of a Project Assistant, archival management and assisting Art History faculty with digital resources.
  • Digital Asset Librarian (seasonal), Seattle Seahawks, Renton WA
    • The Digital Asset Librarian will be responsible for maintaining the Seattle Seahawks Photography Archive and Video Library. This includes the updating, organizing and keywording of all photography and video assets. This is a seasonal position running from July through February.
  • Administrator/Associate Cataloger, Sotheby’s, NYC
    • Work with department heads and specialists to contribute to the success of the European Furniture department in New York. The focus will be on departmental and sale administration, cataloguing and researching items consigned for sale, assisting with all aspects of developing and producing an auction catalogue, developing an understanding of the auction process, and developing expertise.
  • Multimedia Digital Archivist (temporary), Johns Hopkins University, Baltimore MD
    • The School of Nursing is seeking a Multimedia Digital Archivist that will report to the Dean’s Office..  This is a one-year, full-time position that will be responsible for organizing, digitizing and preserving photographs, videos, audio files, graphics, documents, learning objects, and other significant assets so they are readily searchable and retrievable. A primary function of this position is to review and ensure that all digital learning materials are culturally appropriate for internal and external use.
  • Film Archivist and Curator of Recorded Media, Rhode Island Historical Society, Providence RI
    • The Film Archivist and Curator of Recorded Media will respond to reference and research queries related to the film and audio collections; formulate and update policies for use, reproduction, and preservation of the collections; apply current processing methods to arrange, catalog and describe the collections…
  • Digital Humanities Librarian, University of Texas at Arlington, Arlington TX
    • The Digital Humanities Librarian provides leadership and vision for University Libraries connecting digital scholarship and scholarly communication strategic work. Advancing a foundational program while partnering with a collaborative team to teach, lead and participate in multidisciplinary research projects in support of the UTA Initiative for Digital Arts and Humanities, iDAH.
  • Head of Digital Creation, University of Texas at Arlington, Arlington TX
    • The Department Head of Digital Creation advances an open agenda through innovation and sustainable planning. Portfolio includes development, project management, implementation, and support of websites, digital collections, and other creative digital projects. Works with colleagues to achieve strategic goals through strong leadership and broad collaboration for an ambitious suite of services.
  • Miriam Matthews Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the Miriam Matthews Metadata Assistant (MMMA) creates descriptive and subject metadata for digitized photographs from the Miriam Matthews collection as part of an effort to promote discovery and use of these resources.
  • Los Angeles Times Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the Los Angeles Times Metadata Assistant (LATMA) creates descriptive and subject metadata for digitized Los Angeles Times photographs as part of a Haynes Foundation-funded effort to promote discovery and use of endangered photographs on nitrate film stock.
  • H. H. West Metadata Assistant, UCLA, Los Angeles CA
    • As part of the UCLA Library’s effort to provide timely access to all items in its collections, working within the Cataloging & Metadata Center’s Digital Resources Metadata Team, the H. H. West Metadata Assistant (HHWMA) creates descriptive and subject metadata for digitized photographs from the H. H. West collection as part of an effort to promote discovery and use of endangered photographs on nitrate film stock.
  • CAD Archivist, KDS, Chandler AZ
    • The Database Coordinator (CAD Archivist) has the overall responsibility for performance, integrity and security of a database. The Database Coordinator (CAD Archivist) is responsible for the database organization, data entry, quality assurance and regular operations.
  • Head of the Arts & Humanities Division, UC Berkeley, Berkeley CA
    • The University of California, Berkeley seeks a collaborative, service-oriented librarian with demonstrated management and collection development experience to advance the Library’s engagement with research and teaching in support of the arts and humanities.
  • Metadata Technologies Librarian, Smith College, Northampton MA
    • Create, revise, enrich, and adapt high quality descriptive, administrative, and technical metadata in both MARC and non-MARC formats for physical, digitized, and born-digital resources at the item- and collection-levels. Utilize technologies and tools, such as bulk editing, automation techniques, and programmatic methods, to create, remediate, enrich, and transform metadata, often in collaboration with other departments.
  • Digital Access and Metadata Librarian, Marquette University, Milwaukee WI
    • The Digital Access and Metadata Librarian coordinates and manages the development and implementation of metadata strategies that support the discovery and curation of the Libraries’ digital content working collaboratively with Special Collections and Archives, Digital Scholarship, Digital Programs, and Library Information Technology.
  • Media Cataloger and Metadata Librarian, Juilliard, NYC
    • This position is responsible for cataloging sound recordings, videos, and digital media; cataloging of materials in other formats as needed. In addition, this position assists with oversight of library Media Room and media collection development, as well as performs reference work and assists with other aspects of library operations as necessary.
  • Paid Fall Internships, Richard Avedon Foundation, NYC
    • Interns will play an integral part in most major Foundation endeavors and, depending on level of experience, will assume varying degrees of responsibility.

Do you know of a job or paid internship position that you would like added to this digest? Please email a link to the announcement to the VRA Secretary

Internship: Spring 2016 Photo Collection Internship, American Jewish Joint Distribution Committee, New York NY

Title: Spring 2016 Photo Collection Opportunity
Institution/Organization Name: American Jewish Joint Distribution Committee
Location: New York, NY

Internship Description: The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:
• Adding to our online database the following photo collections:
o Community life, education and health services provided to Tunisian Jews from the 1950s-70s
o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany
o Youth and elderly care programs in 1960’s Israel.
o Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others
• Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:
• Creating metadata and integrating new photographs into cataloguing system.
• Conducting research and fact-checking to enrich descriptive data for photographs.

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to rebecca.weintraub@jdc.org.

Internship Opportunity: Library Collections of the Glenstone Museum, Potomac, MD

This was posted today on the ARLIS-L listserv.

The Glenstone Museum Library is accepting applications for the Fall 2015 Library Collections Internship. Current or recent graduates of MLIS programs are strongly encouraged to apply.

The Library Collections Intern will be responsible for cataloging new books and standardizing legacy library records in the art museum library’s new CMS database, CollectiveAccess. The intern will also be in charge of processing the museum’s collection files, which are comprised of artist- and artwork-specific documents and ephemera.

This is a part-time, temporary position of up to 30 hours per week, to be completed during the Fall 2015 semester. The rate of pay is $15 per hour stipend and/or academic credit in line with graduate school requirements.

Application Process
To apply, please submit a cover letter, resume, and a list of three professional references electronically through our Glenstone Jobs Portal. The deadline for applications is Monday, September 14, 2015.