Archivist – Visual Materials, Office of the Missouri Secretary of State (Jefferson City, MO)


Vacancy Notice

To our applicants with disabilities:  If you need assistance with this or any phase of the employment process, please contact our Personnel Office at (573) 522-6254.  Reasonable attempts will be made to accommodate your needs.


Archivist – Visual Materials $3,192-3,309 per month



Jefferson City, MO


Records Services


This is a professional position that comprises a variety of standard archival practices, including, but not limited to, accessioning, arranging, housing, labeling, describing, and creating finding aids for state-created records of permanent historical value.  This position reports to the Assistant State Archivist.

The archivist performs necessary work to assure the preservation and accessibility of historically accurate information. Assignments involve conducting inventories and surveys; recommending policies and procedures for managing records; and processing records for patron access.

NOTE: The examples of work performed for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.


Job Functions and/or General Responsibilities:

  • Provides physical processing of incoming visual materials, which include photographs, maps, manuscripts and motion picture film among other media: receipt, labeling, removal of duplicate or harmful materials, shelving, and filing.
  • Uses CONTENTdm digital management software to establish intellectual control over accessioned records and promotes access to the information that the records contain by the creation of descriptions for upload to Missouri Digital Heritage, the statewide portal to online digital collections.
  • Prepares written reports on processing before creating finding aids.
  • Recommends policies and procedures for management of visual materials.
  • Identifies conservation problems and makes recommendations for preservation.
  • Acts as liaison with Missouri Digital Heritage staff and State Imaging Center to provide digital access to statewide collections.
  • Advises staff, volunteers and interns on tasks related to job functions.
  • Assists reference staff and researchers as needed.
  • Works on a wide variety of special projects, including, but not limited to, exhibit planning and production and promoting the Archives through public outreach and publications.


Knowledge, Skills, and Abilities:

  • Knowledge of archival principles and established archival practices, particularly related to photographic and audio visual materials.
  • Broad knowledge of Missouri history.
  • Knowledge of the organization of Missouri state and local government.
  • Knowledge of sources, methods, and techniques used in historical research.
  • Some knowledge of the principles and practices of supervision.
  • Ability to establish and maintain effective working relationships with associates, public officials, private groups, and the public.
  • Ability to express ideas clearly and concisely orally and in writing.



  • A master’s degree in history, archival administration, historical administration, or library science (with an archival component) is preferred. Must be able to lift and carry a forty-pound box and climb a ladder to retrieve materials. If not presently a Certified Archivist, must agree to seek certification from the Academy of Certified Archivists as soon as qualified to do so.
  • Experience working with CONTENTdm digital collection management software strongly preferred.
  • Working knowledge of Adobe Photoshop and scanning experience strongly preferred.
  • Working knowledge of Adobe Premiere Pro for audio-visual editing strongly preferred.
  • Demonstrated proficiency in Microsoft Office, including Word, Outlook, Access, and Excel. 

Posting Period:   Position posted 08/02/2016 for a minimum posting period of 2 weeks.  The minimum posting period will end: 09/02/2016.  After the minimum posting period, the position may be closed to new applicants and filled at any time.


Procedures:         Application materials (resume, completed application.) may be mailed or emailed to:  Attention:  Archivist – Visual Materials, Human Resources, Office of the Secretary of State, P.O. Box 1767. Jefferson City, MO 65102. EOE




Research and Instruction Librarian, Savannah College of Art & Design (Atlanta)

SCAD seeks a research and instruction librarian to join the ACA Library of SCAD in Atlanta.

In this role, you will assist students and faculty in the identification and usage of appropriate print and electronic library resources. This includes providing information literacy instruction, library orientations and research workshops, preparing print and electronic research guides and tutorials, and coordinating student-focused library outreach activities.

You will support the library’s online research services, participate in the selection of print and nonprint resources for all subject areas, and assist in staffing the reference and circulation desk. In addition to coordinating departmental policies and procedures, you will oversee all research- and instruction-related assessments and maintain reference and instruction service statistics. This role also requires participation in universitywide events, committees and initiatives.

The ideal candidate is familiar with traditional and electronic information resources and demonstrates working knowledge of effective search strategies and innovations in library instruction. You should be comfortable speaking to classes and large groups. Experience with Adobe Creative Suite and social media tools is preferred.

− M.L.S. degree from an ALA-accredited program
− Bachelor’s or master’s degree in a subject discipline taught at SCAD
− Strong public service orientation and experience

Archivist, Dia Art Foundation (Beacon, NY)

Dia Art Foundation, Archivist

Dia Art Foundation, based in New York City, is committed to advancing, realizing, and preserving the vision of extraordinary artists. A nonprofit founded in 1974, Dia collects the work of some of the most renowned artists of the last half-century, presents long-term, site-specific projects in the western United States, in New York City, and on Long Island, executes new commissions and artist web projects, and produces scholarly publications related to its exhibitions and collection.

In 2016, Dia will launch a major new archival initiative focused on organizing the institution’s 40-year history of institutional records, artwork and project documentation, and artists’ materials. To undertake this new initiative, Dia seeks an experienced Archivist with a demonstrated commitment to preserving historical records and serving users’ complex and evolving information needs. This newly created position will report to the Senior Registrar and will be responsible for organizing, processing, and administering all aspects of Dia’s archives. This position will also liaise with senior staff across departments and maintain long-range planning and oversight of the Dia archives, related collections, and digital initiatives. Particular emphasis will be placed on collaboratively supporting the goals of the newly implemented Andrew W. Mellon Postdoctoral Scholar position, created to shape interpretive strategies, publications, and other programs increasing public access to archival materials.

The full-time position will be based at Dia:Beacon in Beacon, New York, but frequent travel to Dia’s sites in New York City as well as planned trips to Dia sites and affiliates across the United States will be required.

Responsibilities include:
•       Ensuring that Dia’s archives adhere to professional ethics and best practices, including archival principles of provenance and original order, standards for preservation and description of archival collections, and appropriate access and use parameters
•       Processing archival materials and targeting specific collections for in-depth preservation or research
•       Coordinating the physical consolidation of archives in storage facilities located at Dia:Beacon and working with operations staff to address current and future facilities’ needs
•       Logging materials into database systems in keeping with DACS content standards
•       Creating information systems to support the ongoing digitization of records and other program materials, as well as strategizing potential collection growth
•       Working collaboratively with staff to create records and management policies
•       Providing supervised access to visiting researchers and scholars
•       Secondary duties include oversight of the reference library at Dia:Chelsea

•       Advanced degree in Library and Information Science, or equivalent degree, with a specialization in archival studies or special collections
•       Prior professional experience related to performing above listed essential functions •       Knowledge and understanding of professional principles and best practices, e.g., context, provenance, original order, evidence
•       Experience processing archival or manuscript collections in both print and electronic formats
•       Working knowledge of museum, archives, and library collections management systems, digital asset management systems, and web content management systems
•       Specialized knowledge of contemporary art and museum practices
•       Must have excellent research and analytical skills
•       Strong organizational skills with a keen eye for details
•       Ability to manage multiple projects simultaneously and identify priorities
•       Excellent oral, written, and interpersonal communication skills with ability to facilitate collaboration

Qualified applicants may apply for this position by e-mailing a cover letter and resume to with “Archivist” as the e-mail subject heading. Letters of reference are welcomed. Please include your salary expectations.

Call for Proposals: Image Resources Interest Group at ALA Annual (Orland0, FL)

UPDATE: The deadline is June 1, but they may take proposals after that date. Contact Stephen Patton (below) if you are interested.

Call for Proposals! IRIG Lightning Round Talks At ALA Annual 2016:

Proposals are solicited for lightning round talks to be held during the ACRL Image Resources Interest Group (IRIG) Business Meeting from 1-2:30pm on Saturday, June 25, 2016 at the ALA Annual Conference in Orlando. Presenters will speak for five minutes to showcase their topic followed by a brief Q & A with the audience. A moderator will keep talks on time and facilitate discussion. Presenters are encouraged to bring handouts but a projector should be available.

Suggested topics include:

  • Image metadata
  • Project planning with images
  • Image collections across systems and platforms
  • Collaboration with academic departments/community outreach
  • Visual literacy standards implementation
  • Learning objects for visual literacy instruction

We are interested in all aspects of image resources and look forward to varied presentations and creative projects, including projects in their beginning stages.

Please submit proposals or questions to Stephen Patton at by June 1, 2016.

Proposals should include the following information:

Proposal Title
Brief proposal description (100-150 words)

Submitters will be notified by June 3, 2016. (Early submissions will receive a prompt review.)

See the IRIG website for more information:

Assistant Photo Librarian, American Institute of Physics

The Niels Bohr Library & Archives, a special collection in the history of modern physics, astronomy, and allied sciences at the American Institute of Physics, seeks an Assistant Photo Librarian to be responsible for administering the print and digital photograph collections held in the Emilio Segrè Visual Archives.  This position is responsible for managing and overseeing all aspects of the Emilio Segrè Visual Archives, including access, preservation, copyright, and promotion of the photograph collection. Duties include acquisitions, cataloging, preservation, database maintenance, providing reference services, overseeing digitization and other related activities. The successful candidate will work to improve access to the photograph collections, supervise part-time assistants and student interns, and assist in the daily operations of the Niels Bohr Library as needed.



MLS degree (ALA approved) and a minimum of two years of professional experience are required, as well as knowledge of best practices concerning digital collections (not limited to visual materials).  Experience/familiarity with Drupal or other content management systems, copyright research, metadata and cataloging standards for visual materials is preferred.  Must be able to lift 40-pound boxes of library materials. Knowledge of science is not required.



If you are qualified for this position, please send your resume with cover letter to AIP Human Resources at


For the full posting please see:

Book Arts Designer & Instructor (University of Utah)

Book Arts Designer & Instructor (link)

The J. Willard Marriott Library seeks an energetic and innovative professional for the position of Book Arts Designer & Instructor. This tenure-line, year-round faculty position teaches book arts/design courses and workshops, provides administrative support to senior department personnel, supervises staff and/or interns, and oversees procedural matters related to ongoing Book Arts Program (BAP) and Red Butte Press (RBP) projects and activities.

This position also completes design work for the Book Arts Program, Special Collections Gallery, and Red Butte Press. Depending on experience and programmatic need, the position may be asked to support grant-writing initiatives. This is an excellent opportunity to collaborate with colleagues who share diverse yet complementary visions for the interdisciplinary impact of book arts on campus and throughout local and national communities. The successful candidate will report to the Book Arts Program Managing Director and will:
• Teach and co-teach semester-length and short courses.
• Support & extend curriculum development with a focus on graphic design, book design, book history & further incorporation of various (old and new) technologies.
• Provide strategic leadership and management of day-to-day activities in the BAP & RBP such as supervision of design and/or studio interns and/or staff, printing/binding support for the RBP, and other projects that support the dynamic needs of the program.
• As part of a collaborative & creative production team, lead and actualize graphic design for all Red Butte Press projects.
• Execute graphic design for the Book Arts Program including all physical and digital marketing & exhibition collateral.
• Coordinate with colleagues to support and manage projects as assigned within the Book Arts Studio.
• Contribute to maintenance of strong relationships with the Departments of Art & Art History, Architecture & Planning, and English; develop further collaborations with additional departments as opportunities arise and resources allow.

While the Book Arts Designer & Instructor will focus on book arts teaching and fine press publishing as well as support of Special Collection initiatives, all faculty librarians serve the needs of University faculty, staff, and students along with members of the local community. Work across organizational lines is encouraged to support and strengthen all services in the Marriott Library. The Book Arts Designer & Instructor will assist with implementing the Marriott Library’s Strategic Directions and is expected to be active through participation in appropriate professional organizations, service opportunities, and creative research/publication.

Required qualifications:
MFA in Book Arts, Design and/or terminal degree in related field
• Two years of teaching credit-bearing courses in a university setting
• Demonstrated effective teaching skills
• Demonstrated proficiency with the Adobe Creative Suite
• Demonstrated experience/creative research in book arts
• Ability to work creatively, collaboratively, and effectively both as a team member and independently, and to promote teamwork among colleagues
• Ability to be proactive, flexible, and collaborative as a team leader in order to accomplish departmental, library, and institutional goals
• Outstanding analytical, organizational, project, and time management skills and the ability to lead multiple projects simultaneously
• Excellent communication and strong interpersonal skills
• Commitment to fostering a diverse educational environment and workplace and ability to work with a diverse student and faculty population
• Capacity to thrive in the fast-paced, future-oriented environment of a research institution and to respond effectively to changing needs and priorities
• Basic knowledge of library and university organization, principles, and procedures
• Successful completion of a criminal background check, as required by Utah state law (

Desired qualifications:
• Two years of teaching design courses in a university setting
• Intermediate to advanced knowledge of and skills in bookbinding and letterpress printing
• Two years of commercial design experience
• Previous supervisory experience
• In-depth knowledge of typography, book design, and book history
• Active book artist with breadth of experience across related disciplines of writing, design, photography, papermaking, paper decorating, and/or printmaking

Experience Compensation: $53,000, plus excellent benefits including a 14.2% retirement contribution to TIAACREF/Fidelity, medical and dental coverage, and generous paid sick and vacation time.

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and who possess a strong commitment to improving access to higher education for historically underrepresented students.

Preferred consideration will be given to all applications received by May 1, 2016.

Assistant Archivist, School of Visual Arts (New York)

Assistant Archivist, School of Visual Arts (Link)


Working closely with the Archivist, the Assistant Archivist helps to accession, arrange, describe, preserve and manage the Archives’ collections. The Assistant Archivist plays a key role in helping to oversee the Archives’ various digital initiatives, including developing the implementation of CollectiveAccess, Archive-It, and other tools to describe, preserve, and present archival holdings in digital form. She/he contributes to department planning and strategic development, provides public services and outreach through consultation, instruction and presentation. Additionally, the Assistant Archivist oversees the Archives when the Archivist is out of the office and helps to manage student assistants.


  • Arrange, describe and otherwise process archival collections using CollectiveAccess, according to local and professional standards.
  • Help to oversee the technical aspects of the CollectiveAccess project, coordinate with developers.
  • Help to manage the Archives implementation of Archive-It.
  • Maintain Archives server and manage digital representations.
  • Maintain Archives web site, blog, and other social media; make updates and plan advancements.
  • Manage digital representations on Archives server.
  • Oversee Archives when Archivist is not in the office, supervising student assistant as needed
  • Provide public services for the department, including reference guidance, class presentations and public outreach.
  • Accession archival materials in both paper and electronic formats; interact with staff to evaluate record submissions.
  • Contribute content regularly for social media, including blog and Instagram posts.
  • Digitally photograph and scan archival materials to create high quality digital images to be used in publications, online presentations, or other purposes by both Archives staff and patrons.
  • Assist in preparing displays of collection materials, both in real and virtual exhibition spaces.
  • Assist Archivist with donation pick-ups.
  • Collaborate on special projects as needed


  • MLS or other advanced degree with a concentration in Archives management required
  • At least two years professional Archives experience.
  • Demonstrated understanding of the principles of arrangement and description of archival collections and current archival best practices and standards.
  • Experience with digital preservation, metadata and access tools and methodologies; ease comprehending and adapting to new applications. Experience with the collection and preservation of born-digital materials.
  • Demonstrated web programming experience, knowledge of emerging technologies in archives.
  • In-depth knowledge of digital imaging standards and experience in digital image capture and processing.
  • Superior written and oral communication skills and interpersonal skills, with ability to facilitate collaboration.
  • Excellent organizational skills and attention to detail; must be able to work independently.
  • Candidate must be highly responsible since he or she will be dealing with fragile and valuable materials.
  • Interest in the history, theory and practice of the design professions.
  • Ability, and willingness, to routinely lift containers weighing up to 40 lbs. and climb ladders.

School of Visual Arts (SVA) in New York City is an established leader and innovator in the education of artists. From its inception in 1947, the faculty has been comprised of professionals working in the arts and art-related fields. SVA provides an environment that nurtures creativity, inventiveness and experimentation, enabling students to develop a strong sense of identity and a clear direction of purpose.

Find out what it’s like to work at SVA.  Visit

To apply for this position, please send a cover letter and resume

Digital Projects Coordinator (Virginia Tech)

Digital Projects Coordinator (link)
Administrative/Professional Faculty position
Virginia Tech University Libraries

The Digital Projects Coordinator manages projects for the newly launched Digital Imaging Service serving the campus as well as regional museums and archives. This position is a key component in a large initiative to develop unique and compelling digital collections for research and education. The successful candidate will have the opportunity to help establish and expand a nascent digitization program at a Carnegie R1: Research University and ARL member library, work with diverse collections such as historic archival materials and artifacts, fascinating biodiversity specimens such as fossils, insects, and minerals, while also exploring the application of new technologies such as 3D imaging and representation. The Digital Projects Coordinator reports to the Assistant Director for Digital Imaging and Preservation Services.

We are seeking someone who would prefer to work an alternative / afternoon schedule (for example, 12pm to 8pm), so that they may supervise student workers on weekday evenings.

Applicants are encouraged to include a link in the application materials to examples of previous relevant work.


  • Manage scanning and digital photography operations.
  • Create and refine scanning and photography processes and workflows.
  • Supervise and help hire 1-4 student digitization assistants.
  • Be responsible for quality control of scanned and photographed items, including resolution, color, and technical and descriptive metadata.
  • Serve as a primary resource for expertise in digitization best practices.
  • Perform digital photography of rare books, large format archival materials such as maps and posters, as well as museum artifacts and specimens, and be able to demonstrate archival care and management of fragile materials.
  • Work with a variety of professional image software, e.g., Adobe Photoshop, Bridge, Lightroom, ImageMagick, or Capture One.
  • Operate digital photography equipment with technical and artistic skill.
  • Recommend selection of scanners, digital cameras, and related equipment and software, and be responsible for and perform equipment maintenance and calibration.
  • Create and modify general digitization procedures based on established standards with the goal of improving quality and productivity.
  • Train library staff in digitization methods.



  • Bachelor’s degree
  • Demonstrated experience with a variety of digital imaging technologies
  • Ability to operate medium/large format digital cameras and other digitization equipment
  • Knowledge of digitization standards and procedures
  • Demonstrated ability to identify quality issues with digitized and born- digital image files.
  • Project management skills, including planning, organization, and time management.
  • Ability to establish positive and productive collaborations with diverse teams across departments and disciplines
  • Demonstrated ability to adjust priorities, manage time wisely, and make quick, effective decisions in a fast-paced environment.
  • Excellent interpersonal, analytical, oral, and written communication skills



  • Master’s or other advanced degree
  • Experience with batch processing related to image conversion and manipulation is a high priority
  • Professional experience in photography with knowledge of lighting, color calibration, aspect, and aperture
  • Master’s degree or other advanced degree with an emphasis in library and information science, museum studies, or photography
  • Professional experience working in an academic library
  • Knowledge of national standards and best practices for digitization and metadata in libraries, archives, and museums.
  • Knowledge of current issues in digital libraries.
  • Experience executing command-line scripts.
  • Ability to train and instruct in digitization and digital photography techniques and processes

Virginia Tech, founded in 1872 as a land-grant institution, is currently ranked as a Top 25 Public University by US News & World Report and a Top 25 Public Research University by the National Science Foundation. Through a combination of its three missions of learning, discovery, and engagement, Virginia Tech continually strives to accomplish the charge of its motto: Ut Prosim (That I May Serve). As the Commonwealth’s most comprehensive university and its leading research institution, Virginia Tech serves a diverse population of 30,000+ students and 8000+ faculty and staff from over 100 countries, and is engaged in research around the world. Invent the Future at Virginia Tech.

This position comes with an excellent benefits package and is located on a beautiful campus and region.

Special Research Collections Cataloger/Metadata Librarian

Special Research Collections Cataloger / Metadata Librarian (link)

The University of California, Santa Barbara is one of ten campuses that comprise the University of California system and is a member of the exclusive Association of American Universities (AAU).  In addition, the University Library at UC Santa Barbara is a member of the prestigious Association of Research Libraries (ARL).


Reporting to Head of Cataloging & Metadata Services (CMS), the Special Research Collections Cataloger / Metadata Librarian provides cataloging and metadata services for the Library’s Special Research Collections in all formats, including but not limited to born-digital contents, A/V materials and its performing arts collection. The incumbent is responsible for creating, reviewing, and editing metadata for collections, working with colleagues to support the discovery of and access to the Library’s digital content through metadata creation, analysis, enrichment, and maintenance according to local and national cataloging and metadata standards. In addition, the incumbent is responsible for original cataloging and classification of the artists’ books in the Library and training of the related individuals. Revises the work of the individuals responsible for the copy cataloging of the Special Research Collections as required. Actively participates in creating or modifying NACO authority records for personal and corporate names and series, and SACO authority records as appropriate. The incumbent is responsible for creating, and reviewing metadata for Library-led digitization and data curation efforts in the area of Special Research Collections. Participates in the development, evaluation, and implementation of metadata policies, standards, goals, procedures, and workflows in cooperation with necessary stakeholders.



  • ALA accredited MLS. Demonstrated knowledge and minimum two years professional-level experience in original cataloging of born-digital materials, special collection and media materials.
  • Knowledge of AACR2, RDA, LCSH, LC Classification, DACS, DCRM(B) and MARC 21.
  • Familiarity with two or more non-MARC metadata standards and schemas, such as Dublin Core, EAD, VRACore, MODS, METS, TEI, and PBCore.
  • Knowledge of trends in information access pertaining to libraries, and cataloging librarianship.
  • Ability to work independently and collaboratively, prioritizing work to ensure that departmental and library goals are realized.
  • Excellent organizational skills, proven problem solving ability, and flexibility.
  • Demonstrated initiative in fostering new ideas and in implementing change.
  • Excellent oral, written, and interpersonal communication skills.



  • Experience in the performing arts or working with performing arts collections.
  • Prior experience of original cataloging of artists’ books.
  • Knowledge of one or more European languages.
  • Experience with Archivists’ Toolkit or ArchivesSpaces and NACO, BIBCO or other PCC programs.
  • Prior supervisory experience.


Salary commensurate with experience and qualifications.  Librarians at the University of California, Santa Barbara are professional academic appointees who accrue vacation at the rate of two days per month and sick leave at the rate of one day per month.  The University has an excellent retirement system which is coordinated with Social Security.  A selection of group health, dental, vision, and life insurance plans are offered by the University.

The incumbent will be a member of the LX Collective Bargaining Unit represented by the American Federation of Teachers.