Reminder VREPS Emerging Voices Session: Call for Presenters!

VREPS are pleased to announce a call for presenters for lightning presentations by students and new professionals (within 10 years of the start of their career) for the 2020 Visual Resources Association Annual Conference in Baltimore, MD (March 24-27, 2020). Each presenter will speak for 5-8 minutes and a Q&A will take place at the very end of the session.

Topic Ideas:
Diversity, Equity, Inclusion, Cultural Competencies, Social Justice
Broadening Access to Hidden Collections
Digital Scholarship and Digital Humanities
Community Outreach
Metadata/Cataloging Ethics (Decolonizing vocabularies, Radical cataloging)
Tools: Open Source, Evolution, Future Trends
Project Management (Communication, Grant writing, Prioritization, Leadership, etc.)
Linked Data
Materials/Objects collections
Storytelling and Oral History
Workplace cultures and professional transitions (academic departments, libraries, cultural heritage institutions, archives, corporate, etc.)

Session Description:
The Emerging Voices Lightning Round Session provides emerging professionals in the visual resources field and related, the opportunity to present topics from exceptional coursework, such as a master’s thesis, or topics with which they are engaged early in their professional life.

Emerging professionals are defined as either students in programs leading to a career in visual resources or related, or those within 10 years of the start of their career. Topics presented reveal new ideas as well as different ways of thinking about established concepts. Speakers give the conference attendees a glimpse of interests and current discourses of the newest VRA members.

Fill out the form below to submit your presentation proposal!


Call for Applications: VRAF Professional Development Grant

The Visual Resources Association Foundation (VRAF) is pleased to announce that it is accepting applications for the VRAF Professional Development Grant program. This program offers two $1000 grants yearly. This grant can be used to support conference participation, enroll in a workshop, for an online education opportunity, or for research activities. For consideration, please submit your application by Friday, September 20, 2019, 11:59PM Pacific Time. If you have any questions about the VRAF Professional Development Grant or the application process, and to submit your application here: or please contact the VRAF Board of Directors at The recipient of the Fall 2019 VRAF Professional Development grant will be announced by Friday, October 4, 2019, and must be used before October 4, 2020.


The purpose of the VRAF Professional Development grant is to support professional development in the field of visual resources and cultural heritage information management. The grant can be used to participate in a professional development opportunity of the grantee’s choosing (such as a conference, symposium, workshop, online education), or to enroll in relevant research activities (such as hands-on field work or a site visit for scholarly purposes). Priority will be given to applications that include participation at a conference (giving a paper, teaching a workshop, chairing a committee, etc.); research that shows promise to lead to publication or contributes to the visual resources and cultural heritage information management community; or to applications that can demonstrate that the receiving the opportunity will have a broader benefit to an institution or region. Please note that recipients of the award are required to submit a report outlining how the award contributed to his or her professional development within 30 days following the event.


  • Applicants should have a professional interest in visual resources and cultural heritage information management, and may include retirees, the currently unemployed, or students seeking educational and training opportunities in support of broad access to cultural information.
  • Membership in the Visual Resources Association is not required.
  • Statements of financial need will be strongly considered.Acceptable Uses of Award Money:
  • Transportation costs to and from the event venue
  • Registration fees or tuition
  • Required course materials (e.g., workbooks, DVDs)
  • Lodging
  • Meals – including meals in transit to and from the educational event
  • Research expenses

Grant monies may not be used to cover indirect costs (For example, a percentage of the grant money/funding taken by the grantee’s institution to cover perceived overhead.)

Application Criteria:

  • goals statement outlining the opportunity, how it will benefit your work, and any potential contributions this opportunity may allow you to make beyond your own professional development.
  • comprehensive budget and breakdown of your proposed travel, lodging, meal, and other expenses. When costs are estimated, please explain (e.g., “roundtrip airfare on United as determined via Expedia search”; my lodging costs reflect an estimate for a shared room). If your institution requires you to use a specific airline, or has set a corporate airfare rate, please note this in the comments section. Be as clear and complete as possible about other funding support you will receive or are applying for, such as from your home institution, or other grants and awards.
  • Your resume/curriculum vitae 


  • Please submit an online application to be considered for a VRAF Professional Development Grant.

Lapidus Initiative Fellowships for Digital Collections

The Omohundro Institute is pleased to offer fellowships for scholars at all levels working in partnership with special collections libraries and historical societies. The Fellowships for Digital Collections are part of the Lapidus Initiative. In concert with other Omohundro Institute projects promoting creative use of digital tools and materials, these fellowships are intended to bring scholars and collections specialists together to make collections available for digital scholarship.

The fellowship awards up to $5,000 to the holding library and to the scholar whose research relies on, or will be greatly enhanced by, the digitization of a collection or partial collection of materials related to early America, broadly conceived, before 1820. Scholars must partner with special collections libraries that will digitize the needed materials with the funds from the fellowship.

For the purposes of the application, digitization should be considered broadly. It may include (but is not limited to): the photographing of manuscripts, newspapers, graphic materials, or rare books; the scanning of index cards; the cataloging of rare materials; the enhancement of digital catalog records; or the inventorying of manuscript collections. We welcome project proposals employing materials from libraries and archives of all sizes. If you have questions about this program or the application process, including how to construct a detailed budget, please contact Martha Howard at

Scholars whose work focuses on collections pertaining to the American Founding era, broadly defined to span from 1763 to 1800, with preference for projects connected to George Washington and his world, should also consider the OI-Mount Vernon Fellowships for Digital Collections in the American Founding Era.

Required Files for the Digital Collections Fellowship application

  • Project Description, including the nature of the research project, how the digitization of the collection is crucial to the research, a summary of any additional funding for the project, the scholar’s projected outcome of the work with the digitized materials, and how other scholars might benefit from the digitization of the collection (500 words maximum)
  • c.v. (2 pages maximum)
  • A timeline for completion of the digitization project
  • A letter of commitment to digitize from the librarian, curator or other representative of the special collection should the award be granted.
    This letter must include: An itemized budget of the cost of digitization, including staff time. 
    • A summary of any other funding received for the project.
    • A point of contact for any questions the committee may have.
    • Recognition of the application’s timeline for completion of the project and commitment to complete the digitization within the scholar’s timeline.
    • Commitment either to host the digitized material or make it available elsewhere for public access. N.B.: If the materials are under license to a vendor, the letter should also explain that the library has permission to reproduce and make available these materials.
  • An itemized budget that includes both the special collection’s budget as well as the scholar’s travel and research fees

Upon completion of digitization, the materials must be made publicly available.

Applications are due November 1.  Apply here!

Collections and Archives Internship at the Seaport Museum, New York – Unpaid

Fall 2019 Collections and Archives Internship

Are you looking for an exciting internship that will provide you hand-on experience and skills in a museum environment? If so, the South Street Seaport Museum’s Collections and Archives Internship is for you!

The South Street Seaport Museum is dedicated to telling the vital story of the foundation of New York and its link to its great natural harbor. The Museum houses exhibition galleries, two working nineteenth century print shops, a large collections of works of art and artifacts, archives, a maritime reference library, and a fleet of historic vessels on Pier 16.

The Collections Department is currently in the middle of the first wall-to-wall inventory of its 27,000+ collections including paintings; drawings, prints and photographs; ship models; and historic artifacts; and a 65,000+ archival collections, including business and ship documents, manuscripts and ephemera. As a Collections and Archives Intern you’ll be a member of the small, dynamic Collections team. You will be able to have hands-on collections care experiences, as well as have the possibility to meet with other department heads, participate in meetings, and assist in general Museum events. This is a wonderful opportunity to gain cataloging, registration, and archiving experiences, and be involved in the day-to-day operations of the Museum that tells the history of “Where New York Begins.”

Intern responsibilities will include, but are not limited to assisting the department staff with the following tasks:

  • Research and cataloging items in the Museum’s collections management database Collector Systems
  • Assist in organizing and digitizing archival collections and institutional archives
  • Assisting with monitoring conditions, installing, and cleaning artifacts on display
  • Collect ideas and draft posts for the museum’s social media platforms on a monthly-basis
  • If time and interest permits, short-term independent research projects related to the collection can be designed

Qualifications: Candidates should be currently enrolled in or should have recently finished a history, art history, archives, or museum-related graduate or undergraduate program, possess basic computer skills, an interest in collections and registration work, and the ability to lift 30 pounds.

Timing/Duration: Internship is part-time and last for a minimum of 10 weeks beginning in early October 2019. Interns must work 2 to 3 days/week with a 10am-5pm (full-day); sorry, no half-day schedule permitted. This internship position is unpaid, and it is primarily for college credit. Application Deadline: August 12, 2019.

How to apply: Please send your cover letter, resume, and contact information for two references to the attention of the Director of Collections at No Phone Calls Please.

Reminder! CFP: 2019 VREPS x ArLiSNAP Virtual Conference

ArLiSNAP and VREPS welcome proposals from students and new professionals with an interest in art librarianship or visual resources management to present their work at our 2019 Virtual Conference.

Accessing the Arts: Trends, Innovations, and Challenges for the Information Professional

As information professionals, we are charged not only with stewarding our collections, but with fostering meaningful connections for our constituents. As such, providing access in physical and virtual spaces as diverse as our collections and our roles within them. Whether we are creating metadata, altering policy, working with our communities and/or underserved populations, or evaluating a content management system, we are tasked with pushing against systemic barriers to access or protecting sensitive materials from inappropriate access. In arts contexts, how do we consider access within the paradigms of copyright, privacy, cultural protocols, and other issues?

We invite presentation proposals that share research and projects highlighting access in art libraries and visual resource collections for our annual virtual conference, which is an opportunity for emerging professionals to present in a supportive and engaging space while connecting with other students and early career information professionals across North America. Proposals are open to individual presenters and co-presenters. Presentations are expected to last approximately 20 to 30 minutes. 

The virtual conference will take place on Saturday, October 26th at 1:00 PM CST. 

Submit your proposal via our Google Form to apply.

Proposals are due by Friday, August 30th. You must also be available to participate in a short practice session with the webinar software on Monday, September 23rd at 6:00 PM CST.

If you have any questions, please email the ArLiSNAP Conference Planning Liaisons, Hilary Wang ( and Lauren Haberstock (


Articles + News

Art + Museum Transparency End Unpaid Internships Spreadsheet [Bonus: Take the Arts + Museums Transparency Internship Survey here]

Who’s that Girl?: Why so many Native women artists are unnamed in museums via Minneapolis of Art on Medium

Discover America’s 11 Most Endangered Historic Places for 2019 via National Trust for Historic Preservation

Ebony and Jet magazines’ photo archive will go to Smithsonian via NBC

Collections + Project Highlights

Memory Lab : For anyone interested in establishing and adding preservation services to their library, the Memory Lab network is accepting applications through August 16. Seven organizations will be identified as network partners and will spend one year creating personal archiving stations and programs for their communities based on the DC Public Library model. Chosen partners will receive training, mentoring, and financial support. Applications due: Friday, August 16, 2019; Apply here!

Valdosta State University Archives and Special Collections was awarded a grant from the Digital Library of Georgia to digitize historical deeds and plats (land maps) from primarily the South Georgia region. 

Dedicated to holding significant memories of the Greek American experience and Hellenic legacy, the National Hellenic Museum (NHM) announced, on July 24 the launch of the NHM Collections & Archives Portal, which allows anyone to access the Museum’s catalogs online from anywhere by viewing digitized artifacts and archival materials. View the collections online here.

Conferences, Symposiums, and Courses

Association of Architecture School Librarians – Annual Conference
When: March 12-15, 2020
Where: San Diego, CA
Call for Proposals deadline: September 30, 2019 at midnight PST
Learn More & Submit a Proposal

Visual Resources Association – Annual Conference
When: March 24-27, 2020
Where: Baltimore, MD
Learn More & submit a proposal for the VREPS Emerging Voices Session!

Library Collective – Annual Conference
When: March 11-13, 2020
Where: Knoxville, TN
The Collective is a conference-like coming together of next-generation librarians but without all the things that make regular conferences suck
Learn More

*Bonus* Just when you thought you couldn’t get any more specific w/ your Google searches…Check out their Advanced Power Searching Guide!

Check back next Thursday for more Happenings! Missed a week? Take a look at previous happenings here.

PAID Home Movie Collection Fall Internship

The Academy’s Film Archive in Hollywood is seeking applicants for a paid internship this Fall from students enrolled in archiving, film studies, library and information studies, moving image studies, or other conservation-related programs. Interns generally work two full days a week for ten weeks (about 120 to 140 hours total). There is a possibility the internship could continue into the Winter term. Students may pursue school credit if the internship meets their school’s requirements.

The Film Archive considers home movies of southern California to be primary source documentation of our region’s rich history, and this project-based position will entail the processing of largely anonymous home movie collections-from inspection, research and identification, to the creation of archival records. Interns can expect to gain experience in the everyday workings of a film archive, be introduced to our cataloging and collection management systems, and develop skills in how to properly handle and inspect film and video material.


  • Film handling, inspection and cataloging of small gauge film.
  • Additional research and identification of archival content as needed.
  • Assist in the creation and content review of newly digitized home movie files.
  • General support to other archive projects as they come up.

Position Requirements:

  • Currently enrolled in an undergraduate or graduate accredited program.
  • 3.0 grade point average or higher.
  • Minimum of one year of study toward a degree in a related field.
  • Interest in the film industry, specifically in moving image conservation and preservation.
  • Strong written and verbal communication skills and problem-solving skills.
  • Willingness to engage in other department activities related to records management, preservation, and collection services.

Apply Here!

One-day Preservation Workshop @ California State Archives

As part of annual Archives Month activities, the California State Archives will be holding a free one-day Preservation Workshop on Tuesday, October 15, 2019, from 9:00 AM – 4:30 PM. 

The workshop will be held in Sacramento at the California State Archives’ 5,000 square foot Preservation Lab that is used to preserve and repair the Archives’ holdings as well as prepare material for exhibition.This hands-on workshop will be open to fourteen (14) individuals currently working as staff or volunteers at archives, libraries, museums, historical societies, or related institutions and will teach some basic preservation techniques for repairing paper-based materials. Topics to be covered include surface cleaning, mending tears, and flattening methods suitable for small institutions. Space is limited, so not all who apply may be admitted to the workshop.

Applications for the 2019 workshop are now available, at:

Applications will be accepted until September 6th, 2019. Applications should be fully completed and received at the State Archives no later than Friday, September 6th, 2019. Applications should be typed or clearly printed in black ink and mailed to: Preservation Lab, California State Archives
1020 “O” Street Sacramento, CA 95814 Or submitted by email to

Within a week of submission, applicants should receive a confirmation that their application form was received. If applicants do not receive confirmation or would like further information about the workshop, Please contact: Juan Ramos at email address: Or call (916) 695-1118. 

Heurich House Museum Fall Collections Internship – Washington, D.C. – Unpaid

About the Heurich House Museum

The Heurich House Museum preserves the legacy of Christian Heurich and enriches the creative economy of Washington, DC. The private non-profit Heurich House Museum preserves the historic Heurich House mansion as a museum and community center. The mansion, which was built from 1892-94, was the home of German immigrant, local brewer, and philanthropist Christian Heurich (1842-1945). Recognized as Washington, DC’s most successful brewer, he ran the Chr. Heurich Brewing Co. until his death at 102. The mansion is notable for its technological innovations, original interiors, and rich archival collection of one of the most important local families. The museum is open for regular public events and public tours. Private tours and event rentals are also available.

The museum educates the public about the life and times of Christian Heurich and promotes a deeper understanding of late-Victorian architecture, technological innovation in the built environment, the brewing industry of Washington, DC, and the German immigrant experience in America.

The Heurich House Museum is seeking a Collections Intern to assist the Collections Manager with collections-related projects. The ideal candidate should be willing to jump into any task, get their hands dirty, ask questions, and have a good attitude.

Job Description

The Collections Manager oversees the stewardship of the Heurich House Museum’s collections, archives, and research materials. Under the supervision of the Collections Manager, the Collections Intern will work in coordination with staff, guides, and volunteers in a variety of capacities and on a range of tasks, which may include, but is not limited to, the following:

  • Photographing, inventorying, and cataloging collections; 
  • Monitoring and recording of environmental conditions (temperature, relative humidity, lighting, etc.); 
  • Processing donations and incoming loans; 
  • Aiding in the installation and de-installation of exhibited collections; 
  • Helping with basic collection maintenance, including cleaning;
  • Other collections-related projects as assigned. 

This is an internship for credit only. Interns must be able to complete this for college or university credit.

Required Experience, Skills, and Availability

  • Must be enrolled in a B.A., M.A., or graduate degree program at a college or university of recognized standing with major course work in museum studies or related field 
  • Self-starter and team player
  • Excellent oral and written communication skills
  • Creative problem solver and highly organized
  • Good attitude
  • Availability on weekdays required – Preferred availability Mondays through Wednesdays (hours between 10am to 6pm)
  • Number of hours per week is flexible based on program requirements

Email resume, cover letter, and 1-2 page writing sample to No phone calls.

The Heurich House Museum values diversity of culture and thought and seeks talented, qualified employees in all its operations regardless of race, gender, national origin, religion, sexual orientation, disability, age or any other protected classification under country or local law.

P/T Temp. Archives Assistant in Los Angeles


JOB TITLE: Archives Assistant 
STATUS: Part-time Temporary, Exempt 
STARTS: Flexible, August or September 


The Mike Kelley Foundation for the Arts (MKF) furthers Mike Kelley’s philanthropic work and honors his legacy through grants for innovative projects that reflect his multifaceted artistic practice. The Mike Kelley Foundation for the Arts Archives maintains a collection of original papers and materials related to the artist’s life and work. These materials were accumulated over the course of Mike Kelley’s life and bequeathed to the Foundation in 2012 upon his death. The Archives also maintains the records of the Mike Kelley Foundation for the Arts, which was founded by the artist in 2007 and continues his philanthropic legacy today. 

The Mike Kelley Foundation Archives is seeking two archival studies graduate students to review materials and create box-level accession records in ArchivesSpace. This is an exciting opportunity for a current archival studies student to gain hands-on experience in an artist’s archives under the supervision of a professional Archivist. Two three-day per week positions are available. Work will be scheduled 9am to 5pm for an 8-week term beginning in August or early September. 


• Review and assess contents of boxes, concisely and consistently record descriptive metadata into new ArchivesSpace accession records. 


  • Some coursework completed in archival studies. 
  • Detail-oriented and self-motivated with high professional standards. 
  • Understanding of data entry best practices. 
  • Knowledge of information management systems; familiarity with ArchivesSpace is a plus, but not required. 
  • Strong communication skills, including the ability to concisely and accurately record information and the confidence to ask questions when clarification is needed. 
  • Capable of careful handling of archival materials. 
  • Desire to gain hands-on experience in an arts archives. 


  • Prolonged standing and climbing step stools to retrieve and replace boxes weighing up to 35 pounds.
  • Must be able to lift and carry up to 35 pounds while using appropriate lifting technique and following all safety rules. 

COMPENSATION AND BENEFITS: $20 per hour, not eligible for benefits. 

APPLICATION PROCESS Please send a brief cover letter, resume, and names and contact information for two references to 

DEADLINE Interviews will take place on a rolling basis. 

It is the policy of Mike Kelley Foundation for the Arts to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. 

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.