Job Posting: Collections Information Specialist

The Detroit Institute of Arts is hiring two full-time Collections Information Specialists. Please note that the application deadline is the end of business day October 16th, 2013.

View the original posting here.


Collections Information Specialist (2 openings)

Publishing and Collections Information Department


Full-time, Exempt

Salary, commensurate with experience


 The Collections Information Specialist will be responsible for verifying, refining, and updating information in electronic object records; proofreading and correction of existing records, and the vetting of associated digital imagery for works in the DIA collection.

 One position will work on records of American artists in the department of American Art before 1950; Contemporary Art; and Prints, Drawings, and Photographs. One position will work on European and non-Western art (e.g., African, Asian, Islamic art) in the DIA collection.



  • Verifies information in existing electronic object records
  • Refines information in existing object records, including the addition of keywords, indexing, and the reformatting bibliographical and citation references in TMS 2012
  • Reviews paper object files and incorporates appropriate information into the electronic collection record
  • Works with colleagues in Collections Management and Photography to facilitate creation, processing, and incorporation of new digital imagery into the electronic object records
  • Works with conservation staff to verify, refine, or update object information.
  • Obtains rights for publishing images of copyright-protected objects on the museum website
  • Other data clean-up projects as assigned


  • B.A. degree in library science, art history, museum studies, or other relevant field required; M.A. preferred
  • Museum experience preferred, including experience with The Museum System (TMS) or another collections management system
  • Experience with relational databases and digital asset management systems a plus
  • Highly detail-oriented
  • Familiarity with at least one foreign language
  • Demonstrated research skills
  • Excellent written and oral communication skills, including proofreading
  • Excellent organizational abilities
  • Ability to multi-task in a fast-paced work environment, and to work effectively with cross-disciplinary teams
  • Knowledge of MS Office suite of programs 


If you are interested in applying for this position, please do so online at by close of business day, October 16, 2013.


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